{"id":13015,"date":"2016-05-10T08:10:28","date_gmt":"2016-05-10T08:10:28","guid":{"rendered":"https:\/\/joblistghana.com\/?p=13015"},"modified":"2016-05-10T08:10:28","modified_gmt":"2016-05-10T08:10:28","slug":"european-union-recruitment-2016-admin-assistant","status":"publish","type":"post","link":"https:\/\/joblistghana.com\/european-union-recruitment-2016-admin-assistant.html","title":{"rendered":"European Union Recruitment 2016 – Admin Assistant"},"content":{"rendered":"

The European Union<\/strong> Delegation to Ghana has announced the following vacancy in the Administration Section of the Delegation \u2013 REF VAC-2016-01<\/strong><\/em> ADMINISTRATION.<\/strong><\/p>\n

Job Title: Administrative Assistant<\/strong>
\nJob location:Delegation of the European Union to Ghana<\/strong>
\nArea of activity:<\/strong> Administration<\/strong>
\nGroup:<\/strong> II
\nPost No:<\/strong> 748<\/p>\n

OVERALL PURPOSE:<\/strong><\/p>\n

\u2022 To provide financial and administrative assistance to the administrative section under the direct supervision of the Head of Administration and in close collaboration with the Accounts Officer.
\n\u2022 To analyse financial information and prepare monthly financial reports.
\n\u2022 To provide financial and administrative assistance on matters related to procurement and to act as help-desk on these matters.<\/p>\n

FUNCTIONS AND DUTIES:<\/strong><\/p>\n

\u2022 Keeping of the daily Imprest Account
\n\u2022 Preparation of the monthly financial report and bank reconciliation (local and foreign
\ncurrency) and the timely submission of these to Head Office
\n\u2022 Introduction of amendment requests (ABD) and return of funds to Head Office where needed
\n\u2022 Introduction of legal entity and bank account details of third parties, and forwarding of these to Head Office and follow-up of validation
\n\u2022 Bank Transfers; suppliers, inter-account transfers
\n\u2022 Provide training and assistance on ABAC Workflow
\n\u2022 Preparation of payroll for local staff members
\n\u2022 Follow-up on replenishments from Head Office
\n\u2022 Analysing invoices and monitoring budget consumption before payment
\n\u2022 Calculation of mission expenses for officials and contract agents
\n\u2022 Regularisation of Imprest Account
\n\u2022 Regularisation and matching of HB Accounts
\n\u2022 Follow-up of provident fund for local agents
\n\u2022 Budget revision together with the Head of Administration
\n\u2022 Correspondence where required
\n\u2022 Replacing the Account Officer when absent
\n\u2022 Prepare the local agent contract and upload the necessary info in Edel-Hrm
\n\u2022 Prepare the Note verbale linked to the financial aspect of on official (Tin Number request, VAT refund,<\/p>\n

Qualification Required & Experience<\/strong><\/p>\n

EDUCATION<\/strong><\/p>\n

\u2022 Full secondary education required. University degree in accounting required.<\/p>\n

TRAINING<\/strong><\/p>\n

\u2022 Part 2 of Chartered Accountant Ghana Certificate<\/p>\n

EXPERIENCE<\/strong><\/p>\n

\u2022 3 to 5 years of progressively responsible experience in accounting and\/or procurement procedures required. Demonstrated ability to act independently with only limited supervision.<\/p>\n

KNOWLEDGE<\/strong><\/p>\n

Specialist knowledge<\/strong><\/p>\n

\u2022 Excellent knowledge of economic and accounting principles and practices as well as of analysis and reporting.
\n\u2022 Good knowledge of public administration financial and budgetary procedures and terminology.
\n\u2022 Excellent knowledge of administrative rules and budgetary procedures. \u00a0Good knowledge of the New Financial Regulations.<\/p>\n

Technical knowledge<\/strong><\/p>\n

\u2022 Good knowledge of computer tools, spreadsheets and MS Office applications.<\/p>\n

Languages<\/strong><\/p>\n

\u2022 Excellent English and local languages. Knowledge of French an advantage.<\/p>\n

SKILLS<\/strong><\/p>\n

Communication skills<\/strong><\/p>\n

\u2022 Excellent capacity to communicate clearly at all levels.
\n\u2022 Good ability for concise reporting.<\/p>\n

Interpersonal skills<\/strong><\/p>\n

\u2022 Good capacity to act as an effective representative of the Administration Section.<\/p>\n

Intellectual skills: Problem solving & judgement<\/strong><\/p>\n

\u2022 Ability to identify and analyse key points in verbal and numerical information. Good research skills.<\/p>\n

Management\/Organisation skills<\/strong><\/p>\n

\u2022 Good capacity to maintain communication and information flow within a Section of diverse responsibilities (budget,
\npersonnel, infrastructure).<\/p>\n

PERSONAL QUALITIES<\/strong><\/p>\n

\u2022 Ability to work under pressure and to respond quickly to new demands. Readiness to take decisions and initiatives.<\/p>\n

Location:<\/strong> Accra<\/p>\n

How to Apply<\/strong><\/p>\n

Interested candidates should consult the Delegation’s website on\u00a0http:\/\/europass.cedefop.europa.eu\/en\/home<\/strong><\/a> for the standard CV template to be used in the application.<\/p>\n

\u2022\u00a0\u00a0 Eligibility \u2013 Open to all nationalities. Candidates will be recruited locally. Any-non-Ghanaian national must be in compliance with all local laws with regard to authorisation and work in Ghana.<\/p>\n

\u2022\u00a0\u00a0 The application must be accompanied by a letter of motivation, clearly stating the position you are applying for , as well as a duly completed, standard Europass CV. The envelope must be clearly marked “VAC-2016-01-ADMINISTRATION”. Europass CV link:\u00a0http:\/\/europass.cedefop.europa.eu\/en\/home<\/strong><\/a><\/p>\n

Deadline for submission of application is 14 calendar days from the day of publication.<\/p>\n

Address: The Delegation of the European Union to Ghana, <\/strong>The Round House, <\/strong>81 Cantonments Road,<\/strong> P. O. Box 9505, <\/strong>KIA, Accra<\/strong><\/p>\n

Late applications will not be considered. Only short-listed candidates will be contacted. One Administrative Assistant \u2013 REF VAC-2016-01 <\/strong><\/em>ADMINISTRATION<\/strong> Delegation of the European Union to Ghana, <\/strong>The Round House, <\/strong>81 Cantonments Road, <\/strong>Post Office Box: 9505 KIA, <\/strong>Accra<\/strong><\/p>\n

Telephone: (233) 302 774201\/774094<\/strong> Fax: (233) 302 774154<\/strong><\/p>\n

Email: delegation-ghana@eeas.europa.eu<\/strong><\/p>\n

Closing Date:<\/strong> 13 May, 2016<\/p>\n","protected":false},"excerpt":{"rendered":"

The European Union Delegation to Ghana has announced the following vacancy in the Administration Section of the Delegation \u2013 REF VAC-2016-01 ADMINISTRATION. Job Title: Administrative Assistant Job location:Delegation of the…..<\/p>\n","protected":false},"author":6721,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"om_disable_all_campaigns":false,"jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_newsletter_tier_id":0,"footnotes":"","jetpack_publicize_message":"","jetpack_is_tweetstorm":false,"jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":true,"jetpack_social_options":{"image_generator_settings":{"template":"highway","enabled":false}}},"categories":[85],"tags":[],"jetpack_publicize_connections":[],"jetpack_featured_media_url":"","jetpack_sharing_enabled":true,"jetpack_shortlink":"https:\/\/wp.me\/p2nO32-3nV","_links":{"self":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts\/13015"}],"collection":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/users\/6721"}],"replies":[{"embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/comments?post=13015"}],"version-history":[{"count":0,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts\/13015\/revisions"}],"wp:attachment":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/media?parent=13015"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/categories?post=13015"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/tags?post=13015"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}