{"id":19141,"date":"2016-11-16T09:36:47","date_gmt":"2016-11-16T09:36:47","guid":{"rendered":"https:\/\/joblistghana.com\/?p=19141"},"modified":"2016-11-16T09:36:47","modified_gmt":"2016-11-16T09:36:47","slug":"african-capacity-jobs","status":"publish","type":"post","link":"https:\/\/joblistghana.com\/african-capacity-jobs.html","title":{"rendered":"The African Capacity Jobs"},"content":{"rendered":"<p>The Administrative Assistant provides a full range of administrative support to the department, coordinate and monitor actions in support of department work activities ensuring high quality, accuracy and consistency of work.<\/p>\n<p><strong>Basic Description of the Position<\/strong><\/p>\n<p><strong>Position Title:\u00a0Administrative Assistant<\/strong><\/p>\n<p><strong>Duties &amp; Responsibilities<\/strong><\/p>\n<p>1. Provide administrative support including drafting, reviewing and dispatching of correspondence, reports, documents; independently draft and finalize correspondence of administrative nature such as Note Verbals, interim replies and presentations as guided by supervisor.<\/p>\n<p>2. Develop and maintain the department\u2019s database of projects and programs and to ensure coherence of programme work and activities. Remind Supervisor of deadlines and maintain a follow-up system.<\/p>\n<p>3. Organize the travel arrangements for staff members and consultants of the department, including raising travel requests, visa applications, finalizing travel itineraries and hotel bookings etc; and following up and maintaining records on the submission of Statement of Expenses (SOEs).<\/p>\n<p>4. Manage event calendars for the department and assist with planning and arranging logistics for meetings and workshop and process all necessary documentation.<\/p>\n<p>5. Receive, screen and log all incoming and outgoing correspondence, search for information, update and maintain unit filing system (paper based, electronic and database of all records and files.).<\/p>\n<p>6. Ensure that staff members in the department have required office supplies to perform their duties, and provide other duties as required.<\/p>\n<p>7. Perform other duties assigned by the Manager and Officers of the department.<\/p>\n<p><strong>Selection Criteria<\/strong><\/p>\n<p>Selection will be on a competitive basis and the following qualifications, experience and competencies are required;<\/p>\n<p><strong>Education:<\/strong> A minimum of a Bachelor\u2019s degree in Business or Public Administration, Social Sciences from an accredited institution. Secretarial training would be an added advantage.<\/p>\n<p><strong>Experience:<\/strong> At least five years\u2019 of progressive and relevant administrative experience is required. Experience in usage of Microsoft office software packages and knowledge of spreadsheet and database packages.<\/p>\n<p><strong>Languages:<\/strong><\/p>\n<p>Very good knowledge of English and French (written and spoken).<\/p>\n<p><strong>Core Competencies<\/strong><\/p>\n<ul>\n<li>Planning and organising<\/li>\n<li>Teamwork and collaboration<\/li>\n<li>Communication<\/li>\n<li>Respect for organisational,intercultural and ethical values<\/li>\n<li>Learning and Innovation<\/li>\n<\/ul>\n<p><strong>Functional Skills and Knowledge:<\/strong><\/p>\n<ul>\n<li>Ability to handle large volumes of assignments accurately and thoroughly while balancing multiple agendas.<\/li>\n<li>Good filing and organizing, work planning and scheduling skills<\/li>\n<li>Excellent time management skills<\/li>\n<\/ul>\n<p><strong>How to Apply<\/strong><\/p>\n<p>Applications, quoting the reference \u201cAdministrative Assistant\/21\/16,\u201d including curriculum vitae with three (3) referees should be received at the address below by <strong>13 December 2016.<\/strong><\/p>\n<p><strong>The Executive Secretary <\/strong><br \/>\n<strong>The African Capacity Building Foundation <\/strong><br \/>\n<strong>P.O. Box 1562 <\/strong><\/p>\n<p>E-mail: <strong>Recruitment@acbf-pact.org<\/strong><\/p>\n","protected":false},"excerpt":{"rendered":"<p>The Administrative Assistant provides a full range of administrative support to the department, coordinate and monitor actions in support of department work activities ensuring high quality, accuracy and consistency of&#8230;..<\/p>\n","protected":false},"author":6721,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"om_disable_all_campaigns":false,"jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_newsletter_tier_id":0,"footnotes":"","jetpack_publicize_message":"","jetpack_is_tweetstorm":false,"jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":true,"jetpack_social_options":{"image_generator_settings":{"template":"highway","enabled":false}}},"categories":[85],"tags":[2027],"jetpack_publicize_connections":[],"jetpack_featured_media_url":"","jetpack_sharing_enabled":true,"jetpack_shortlink":"https:\/\/wp.me\/p2nO32-4YJ","_links":{"self":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts\/19141"}],"collection":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/users\/6721"}],"replies":[{"embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/comments?post=19141"}],"version-history":[{"count":0,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts\/19141\/revisions"}],"wp:attachment":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/media?parent=19141"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/categories?post=19141"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/tags?post=19141"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}