Achieving food security for all is at the heart of FAO’s efforts \u2013 to make sure people have regular access to enough high-quality food to lead active, healthy lives.
\nOur three main goals are: the eradication of hunger, food insecurity and malnutrition; the elimination of poverty and the driving forward of economic and social progress for all; and, the sustainable management and utilization of natural resources, including land, water, air, climate and genetic resources for the benefit of present and future generations.<\/p>\n
Job Description<\/strong><\/p>\n Job Title:\u00a0Operations Assistants<\/strong><\/p>\n Reports to:<\/strong> ECTAD Regional Manager for West and Central Africa \u2022\u00a0\u00a0 Assist in providing dav-to-day operational support to ECTAD field projects in West & Central Africa contributing to the implementation of an effective Emerging Pandemic Threats (EPT-2) Programme; DURATION:<\/strong> 6 months (with possibility of extension subject to availability of funds)<\/p>\n Qualification Required & Experience<\/strong><\/p>\n \u2022\u00a0\u00a0 ECTAD West & Central Africa activities in the field monitored and follow up action taken, as appropriate. OTHERS<\/strong><\/p>\n \u2022\u00a0\u00a0 Ability to draft correspondence of moderate complexity in the required language. Location:<\/strong> Accra<\/p>\n How to Apply For the Job<\/strong><\/p>\n Interested candidates must complete the FAO Personal History Form (PHF) or visit the iRecruitment website below\u00a0and complete your online profile and submit together with CV and Cover Letter to The HR Officer, FAO Regional Office for Africa, Accra<\/strong><\/p>\n or through:-<\/p>\n RAF-RFG1STRY@fao.org<\/strong><\/p>\n Closing Date:<\/strong> 13 February, 2017<\/p>\n","protected":false},"excerpt":{"rendered":" Achieving food security for all is at the heart of FAO’s efforts \u2013 to make sure people have regular access to enough high-quality food to lead active, healthy lives. Our…..<\/p>\n","protected":false},"author":6721,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"om_disable_all_campaigns":false,"jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_newsletter_tier_id":0,"footnotes":"","jetpack_publicize_message":"","jetpack_is_tweetstorm":false,"jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":true,"jetpack_social_options":{"image_generator_settings":{"template":"highway","enabled":false}}},"categories":[85],"tags":[],"jetpack_publicize_connections":[],"jetpack_featured_media_url":"","jetpack_sharing_enabled":true,"jetpack_shortlink":"https:\/\/wp.me\/p2nO32-5G5","_links":{"self":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts\/21829"}],"collection":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/users\/6721"}],"replies":[{"embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/comments?post=21829"}],"version-history":[{"count":0,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts\/21829\/revisions"}],"wp:attachment":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/media?parent=21829"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/categories?post=21829"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/tags?post=21829"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}
\nVA No:<\/strong> RAF01\/17<\/p>\n
\n\u2022\u00a0\u00a0 Establish and maintain financial records and monitoring systems for the office; ensuring timely availability of resources for the smooth implementation of project activities;
\n\u2022\u00a0\u00a0 Review, clear and certify for accuracy, appropriateness, correctness and compliance with the approved budget and FAO rules and regulations, all administrative and financial documents submitted to ECTAD RM\/ROO for approval and signature;
\n\u2022\u00a0\u00a0 Prepare administrative and financial documentation related to project activities and carry out initial review for RM\/ROO briefing;
\n\u2022\u00a0\u00a0 Monitor and review commitments\/expenditures incurred under the relevant projects and prepare appropriate revisions and amendments; as well as assist in drafting initial project budgets;
\n\u2022\u00a0\u00a0 Verify availability of funds under all programmes; ensure that operational expenditures are in accordance with approved budgets and that all committing documents are complete and consistent.
\n\u2022\u00a0\u00a0 Prepare field Budget Authorization (FBAs) requests for submission to the Regional Operations Officer;
\n\u2022\u00a0\u00a0 Review\/revise draft Contracts and letters of Agreement (LOAs) and follow on submission of reports from\/and payments to Service Providers;
\n\u2022\u00a0\u00a0 Assist in the preparation of procurement plans according to the activities included in the work- plan; initiate in the Organization’s computerised financial\/procurement systems (GRMS), a number of documents for procurement (e.g. LOAs, Purchase Orders, Purchase Requisitions) and follow up the procurement process\/status with the procurement team;
\n\u2022\u00a0\u00a0 Ensure that assets procured through ECTAD funding are properly registered, insured, used; maintained and safeguarded and appropriate inventory reports are timely and regularly forwarded to ECTAD Regional Operations officer;
\n\u2022\u00a0\u00a0 Make necessary arrangements for incoming and outgoing missions, including elaboration of. the mission Agenda, security clearances, entry Visas, flights and hotel bookings; handle the organization and logistics of conferences, meetings, workshops and study tours.
\n\u2022\u00a0\u00a0 Assist in the preparation of project progress and final reports both narrative and financial and take minutes during ECTAD Weekly Call Meeting.
\n\u2022\u00a0\u00a0 Perform other related duties as required.<\/p>\n
\n\u2022\u00a0\u00a0 ECTAD Weekly Call Meeting successfully monitored and minutes of the meeting shared with all the participants in a timely manner.
\n\u2022\u00a0\u00a0 Logistics for meetings, workshops, travel arrangements, Letter of Agreements (LOAs), project reports\/brief completed
\n\u2022\u00a0\u00a0 ECTAD West & Central Africa teams successfully supported
\n\u2022\u00a0\u00a0 Results Focus
\n\u2022\u00a0\u00a0 Teamwork Spirit
\n\u2022\u00a0\u00a0 Communication
\n\u2022\u00a0\u00a0 Building Effective Relationships
\n\u2022\u00a0\u00a0 Knowledge Sharing and Continuous Improvement
\n\u2022\u00a0\u00a0 Secondary School Education.
\n\u2022\u00a0\u00a0 Three years of clerical experience, including relevant experience in project operations\/ administration.
\n\u2022\u00a0\u00a0 Fluency in English and working knowledge of French.<\/p>\n
\n\u2022\u00a0\u00a0 Good knowledge of the financial and administrative procedures
\n\u2022\u00a0\u00a0 Demonstrated ability to carry out assignments with minimum instructions; initiative; organizational sense and ability to meet deadlines;
\n\u2022\u00a0\u00a0 Ability to work under pressure, in a team environment and to guide junior team members;
\n\u2022\u00a0\u00a0 Ability to establish and maintain effective working relationships of different national and cultural backgrounds.
\n\u2022\u00a0\u00a0 Ability to effectively use standard office software, such as MS Office (Windows, Word, Outlook, Excel, Power Point, Exchange).<\/p>\n