Achieving food security for all is at the heart of FAO’s efforts \u2013 to make sure people have regular access to enough high-quality food to lead active, healthy lives.
\nOur three main goals are: the eradication of hunger, food insecurity and malnutrition; the elimination of poverty and the driving forward of economic and social progress for all; and, the sustainable management and utilization of natural resources, including land, water, air, climate and genetic resources for the benefit of present and future generations.<\/p>\n
Job Description<\/strong><\/p>\n Job Title:\u00a0Administrative Assistant<\/strong><\/p>\n Reports to:<\/strong> ECTAD Regional Manager for West and Central Africa \u2022\u00a0\u00a0 Assist the ECTAD Regional team in the efficient and smooth administrative, logistic and financial implementation of ECTAD programme activities. DURATION:<\/strong> 6 months (with possibility of extension subject to availability of funds)<\/p>\n Qualification Required & Experience<\/strong><\/p>\n Reports to:<\/strong> ECTAD Regional Manager for West and Central Africa \u2022\u00a0\u00a0 Assist the ECTAD Regional team in the efficient and smooth administrative, logistic and financial implementation of ECTAD programme activities. DURATION:<\/strong> 6 months (with possibility of extension subject to availability of funds)<\/p>\n Location:<\/strong> Accra<\/p>\n How to Apply For the Job<\/strong><\/p>\n Interested candidates must complete the FAO Personal History Form (PHF) or visit the iRecruitment website below and complete your online profile and submit together with CV and Cover Letter to The HR Officer, FAO Regional Office for Africa, Accra<\/strong><\/p>\n or through:<\/p>\n RAF-RFG1STRY@fao.org<\/strong><\/p>\n Closing Date:<\/strong> 13 February, 2017<\/p>\n","protected":false},"excerpt":{"rendered":" Achieving food security for all is at the heart of FAO’s efforts \u2013 to make sure people have regular access to enough high-quality food to lead active, healthy lives. Our…..<\/p>\n","protected":false},"author":6721,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"om_disable_all_campaigns":false,"jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_newsletter_tier_id":0,"footnotes":"","jetpack_publicize_message":"","jetpack_is_tweetstorm":false,"jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":true,"jetpack_social_options":{"image_generator_settings":{"template":"highway","enabled":false}}},"categories":[85],"tags":[],"jetpack_publicize_connections":[],"jetpack_featured_media_url":"","jetpack_sharing_enabled":true,"jetpack_shortlink":"https:\/\/wp.me\/p2nO32-5G6","_links":{"self":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts\/21830"}],"collection":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/users\/6721"}],"replies":[{"embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/comments?post=21830"}],"version-history":[{"count":0,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts\/21830\/revisions"}],"wp:attachment":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/media?parent=21830"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/categories?post=21830"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/tags?post=21830"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}
\nVA No:<\/strong> RAF02\/17<\/p>\n
\n\u2022\u00a0\u00a0 Maintain the document filing system both in hard and electronic copy, type correspondence and documents, receive and screen correspondence, attach necessary background information and maintain records of the communications;
\n\u2022\u00a0\u00a0 Answer telephone and respond to routine inquiries, arrange appointments, receive office visitors and refer them to the concerned colleague;
\n\u2022\u00a0\u00a0 Review, record, distribute and process incoming mail and correspondence; follow-up on pending actions;
\n\u2022\u00a0\u00a0 Assist with the drafting and editing of project briefs, progress reports and other reports; record minutes of meetings
\n\u2022\u00a0\u00a0 Assist the ECTAD team in the development and updating of programme work plans;
\n\u2022\u00a0\u00a0 In collaboration with the ECTAD Operations and Technical Officers, develop the draft administrative documents (contracts, memoranda of understanding,
\n\u2022\u00a0\u00a0 Terms of Reference, tender documents, purchase orders, etc.);
\n\u2022\u00a0\u00a0 Assist in the procurement of supplies and equipment (including assistance for the customs clearance), provide inventory controls and be responsible for the receiving, storage, safekeeping, proper use, and transportation of equipment and supplies procured;
\n\u2022\u00a0\u00a0 When authorized, make disbursements from petty cash fund, maintain records of these disbursements and balance accounts as required;
\n\u2022\u00a0\u00a0 Supervise and update the office inventory, supply, and equipment; Ensure the supply of material\/equipment for the ECTAD Office such as stationery, electricity, water, transportation (if any);
\n\u2022\u00a0\u00a0 Assist with the organization of workshops, meetings and training courses including booking of hosting facilities\/venues, travel, transportation, translation, etc.
\n\u2022\u00a0\u00a0 Prepare travel authorizations (TA) & Travel Expense Claims (TEC) for all ECTAD staff as required and assist ECTAD staff with security clearance request and the hotel booking.
\n\u2022\u00a0\u00a0 Maintain a database for out of country travel for all ECTAD projects, a database for all translated documents\/legislation, and a database for all international and national consultants;
\n\u2022\u00a0\u00a0 Provide briefings and information to newly assigned personnel on general administrative matters;
\n\u2022\u00a0\u00a0 Perform other related duties as required<\/p>\n
\nVA No:<\/strong> RAF02\/17<\/p>\n
\n\u2022\u00a0\u00a0 Maintain the document filing system both in hard and electronic copy, type correspondence and documents, receive and screen correspondence, attach necessary background information and maintain records of the communications;
\n\u2022\u00a0\u00a0 Answer telephone and respond to routine inquiries, arrange appointments, receive office visitors and refer them to the concerned colleague;
\n\u2022\u00a0\u00a0 Review, record, distribute and process incoming mail and correspondence; follow-up on pending actions;
\n\u2022\u00a0\u00a0 Assist with the drafting and editing of project briefs, progress reports and other reports; record minutes of meetings
\n\u2022\u00a0\u00a0 Assist the ECTAD team in the development and updating of programme work plans;
\n\u2022\u00a0\u00a0 In collaboration with the ECTAD Operations and Technical Officers, develop the draft administrative documents (contracts, memoranda of understanding,
\n\u2022\u00a0\u00a0 Terms of Reference, tender documents, purchase orders, etc.);
\n\u2022\u00a0\u00a0 Assist in the procurement of supplies and equipment (including assistance for the customs clearance), provide inventory controls and be responsible for the receiving, storage, safekeeping, proper use, and transportation of equipment and supplies procured;
\n\u2022\u00a0\u00a0 When authorized, make disbursements from petty cash fund, maintain records of these disbursements and balance accounts as required;
\n\u2022\u00a0\u00a0 Supervise and update the office inventory, supply, and equipment; Ensure the supply of material\/equipment for the ECTAD Office such as stationery, electricity, water, transportation (if any);
\n\u2022\u00a0\u00a0 Assist with the organization of workshops, meetings and training causes including booking of hosting facilities\/venues, travel, transportation, translation, etc.
\n\u2022\u00a0\u00a0 Prepare travel authorizations (TA) & Travel Expense Claims (TEC) for all ECTAD staff as required and assist ECTAD staff with security clearance request and the hotel booking.
\n\u2022\u00a0\u00a0 Maintain a database for out of country travel for all ECTAD projects, a database for all translated documents\/legislation, and a database for all international and national consultants;
\n\u2022\u00a0\u00a0 Provide briefings and information to newly assigned personnel on general administrative matters;
\n\u2022\u00a0\u00a0 Perform other related duties as required<\/p>\n