{"id":22509,"date":"2017-03-08T12:52:27","date_gmt":"2017-03-08T12:52:27","guid":{"rendered":"https:\/\/joblistghana.com\/?p=22509"},"modified":"2017-03-08T12:52:27","modified_gmt":"2017-03-08T12:52:27","slug":"undp-job-vacancies-2017","status":"publish","type":"post","link":"https:\/\/joblistghana.com\/undp-job-vacancies-2017.html","title":{"rendered":"UNDP Job Vacancies (2017)"},"content":{"rendered":"<p>This position is open for Ghanaian Nationals only and female candidates are strongly advised to apply.<\/p>\n<p><strong>Job Description<\/strong><\/p>\n<p><strong>Job Title:\u00a0Administrative Assistant<\/strong><\/p>\n<p>Under the guidance and supervision of the UN Clinic Manager, the Administrative Assistant provides support to the clinic operations performing a variety of standard administrative processes ensuring high quality and accuracy of work. The Administrative Assistant promotes a client, quality and results-oriented approach.<\/p>\n<p>The Administrative Assistant works in close collaboration with the Operations, Programme and projects staff in the CO and other UN agencies staff to exchange information and ensure consistent service delivery.<\/p>\n<p><strong>Duties and Responsibilities<\/strong> <strong>Summary of Key Functions:<\/strong><\/p>\n<ul>\n<li>Implementation of operational strategies<\/li>\n<li>Support to effective and efficient functioning of the unit (UN Clinic\u2019s office\/operations unit\/ administrative unit\/Billing system)<\/li>\n<li>Support to UN clinic\u2019s administrative and logistical services<\/li>\n<li>Support to UN clinic\u2019s office maintenance and assets management<\/li>\n<li>Support to knowledge building and knowledge sharing<\/li>\n<\/ul>\n<p><strong>Ensures implementation of operational strategies, focusing on achievement of the following results:<\/strong><\/p>\n<ul>\n<li class=\"\">Full compliance of administrative activities with UN MSD\/UNDP rules, regulations, policies and strategies.<\/li>\n<li class=\"\">Provision of inputs to the CO administrative business processes mapping and implementation of the internal standard operating procedures (SOPs).<\/li>\n<li class=\"\">Provision of inputs to preparation of administrative team results-oriented work plans.<\/li>\n<\/ul>\n<p><strong>\u00a0Ensures effective and efficient functioning of the unit (UN Clinic\u2019s office\/operations unit\/ administrative unit), focusing on achievement of the following results:<\/strong><\/p>\n<ul>\n<li>Contacts with visitors and staff, arrangement of appointments and meetings, acting as an interpreter when required and\/or taking minutes.<\/li>\n<li class=\"\">Compilation and preparation of briefing and presentation materials, speeches, background information and documentation for meetings and missions.<\/li>\n<li class=\"\">Translation of simple correspondences, when needed.<\/li>\n<\/ul>\n<p><strong>\u00a0Ensures effective administrative and logistical support, focusing on achievement of the following results:<\/strong><\/p>\n<ul>\n<li class=\"\">Assisting in the organization of shipments, customs clearance arrangements, preparation of documents for UN clinic\u2019s shipments (received\/sent), Preparation of all necessary documentation, implementation of follow-up actions<\/li>\n<li class=\"\">Assisting in the arrangements of travel and hotel reservations, preparation of travel authorizations, processing requests for visas, identity cards and other documents.<\/li>\n<li class=\"\">Administrative support to conferences, workshops, retreats.<\/li>\n<li class=\"\">Arrangement of vehicle transportation, regular vehicle maintenance and insurance.<\/li>\n<li class=\"\">Checking and recording of vehicle daily log and gas consumption, update and maintenance of vehicle history report.<\/li>\n<li class=\"\">Custodian for management of office stationery supplies including maintenance of stock list of stationery, distribution of stationery as required by staff and keeping a log of distribution.<\/li>\n<li>Maintenance of the filing system ensuring safekeeping of confidential materials. Electronically archive the old medical files.<\/li>\n<li class=\"\">Extraction of data from various sources.<\/li>\n<li class=\"\">Research and retrieval of statistical data from internal and external sources; preparation of statistical charts, tables and reports.<\/li>\n<li>Follow up on deadlines, commitments made, actions taken and coordination of collection and submission of the reports to head of unit.<\/li>\n<li>Assistance in the preparation of budget, provision of information for audit.<\/li>\n<\/ul>\n<p><strong>Provides support to office maintenance and assets management, focusing on achievement of the following results:<\/strong><\/p>\n<ul>\n<li>Assists in maintenance of the clinic records on assets management, preparation of reports.<\/li>\n<li>Maintenance of files and records relevant to office maintenance<\/li>\n<\/ul>\n<p><strong> Support knowledge building and knowledge sharing in the CO, focusing on achievement of the following results:<\/strong><\/p>\n<ul>\n<li>Participation in the training for the operations\/projects staff on administration.<\/li>\n<li>Sound contributions to knowledge networks and communities of practice.<\/li>\n<\/ul>\n<p>Competencies<\/p>\n<p><strong>Functional Competencies:<\/strong> Building Strategic Partnerships<\/p>\n<p><strong>Level 1.1: Maintaining information and databases<\/strong><\/p>\n<ul>\n<li>Analyzes general information and selects materials in support of partnership building initiatives<\/li>\n<\/ul>\n<p>Promoting Organizational Learning and Knowledge Sharing<\/p>\n<p><strong>Level 1.1: Basic research and analysis<\/strong><\/p>\n<ul>\n<li class=\"\">Researches best practices and poses new, more effective ways of doing things<\/li>\n<\/ul>\n<p><strong>Job Knowledge\/Technical Expertise<\/strong><\/p>\n<p><strong>Level 1.1: Fundamental knowledge of processes, methods and procedures<\/strong><\/p>\n<ul>\n<li class=\"\">Understands the main processes and methods of work regarding to the position<\/li>\n<li>Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks<\/li>\n<li class=\"\">Demonstrates good knowledge of information technology and applies it in work assignments<\/li>\n<\/ul>\n<p>Promoting Organizational Change a nd Development<\/p>\n<p><strong>Level 1.1: Presentation of information on best practices in organizational change<\/strong><\/p>\n<ul>\n<li>Demonstrates ability to identify problems and proposes solutions<\/li>\n<\/ul>\n<p>Design and Implementation of Management Systems<\/p>\n<p><strong>Level 1.1: Data gathering and implementation of management systems<\/strong><\/p>\n<ul>\n<li class=\"\">Uses information\/databases\/other management systems<\/li>\n<li class=\"\">systems<\/li>\n<\/ul>\n<p>Client Orientation<\/p>\n<p><strong>Level 1.1: Maintains effective client relationships<\/strong><\/p>\n<ul>\n<li class=\"\">Reports to internal and external clients in a timely and appropriate fashion<\/li>\n<li class=\"\">Organizes and prioritizes work schedule to meet client needs and deadlines<\/li>\n<li class=\"\">Responds to client needs promptly<\/li>\n<\/ul>\n<p>Promoting Accountability and Results-Based Management<\/p>\n<p><strong>Level 1.1: Gathering and disseminating information<\/strong><\/p>\n<ul>\n<li>Gathers and disseminates information on best practice in accountability and results-based management systems<\/li>\n<\/ul>\n<p><strong>Core Competencies:<\/strong><\/p>\n<ul>\n<li class=\"\">Demonstrating\/safeguarding ethics and integrity<\/li>\n<li>Demonstrate corporate knowledge and sound judgment<\/li>\n<li>Self-development, initiative-taking<\/li>\n<li class=\"\">Acting as a team player and facilitating team work<\/li>\n<li class=\"\">Facilitating and encouraging open communication in the team, communicating effectively<\/li>\n<li class=\"\">Creating synergies through self-control<\/li>\n<li class=\"\">Managing conflict<\/li>\n<li class=\"\">Learning and sharing knowledge and encourage the learning of others. <strong>Promoting learning and knowledge management\/sharing is the responsibility of each staff member.<\/strong><\/li>\n<li class=\"\">Informed and transparent decision making<\/li>\n<\/ul>\n<p><strong>Required Skills and Experience<\/strong> <strong>Education:<\/strong> Secondary education. Certification in administration desirable.<\/p>\n<p>Diploma or equivalent in Medical field desirable or a University Degree in Business or Public Administration.<\/p>\n<p><strong>Experience:<\/strong> 5 years of relevant experience in administration or programme\/finance support service or 2 years of relevant administrative experience is required at the national or international level for a University Degree in Business or Public Administration.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>This position is open for Ghanaian Nationals only and female candidates are strongly advised to apply. Job Description Job Title:\u00a0Administrative Assistant Under the guidance and supervision of the UN Clinic&#8230;..<\/p>\n","protected":false},"author":6721,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"om_disable_all_campaigns":false,"jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_newsletter_tier_id":0,"footnotes":"","jetpack_publicize_message":"","jetpack_is_tweetstorm":false,"jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":true,"jetpack_social_options":{"image_generator_settings":{"template":"highway","enabled":false}}},"categories":[85],"tags":[],"jetpack_publicize_connections":[],"jetpack_featured_media_url":"","jetpack_sharing_enabled":true,"jetpack_shortlink":"https:\/\/wp.me\/p2nO32-5R3","_links":{"self":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts\/22509"}],"collection":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/users\/6721"}],"replies":[{"embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/comments?post=22509"}],"version-history":[{"count":0,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts\/22509\/revisions"}],"wp:attachment":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/media?parent=22509"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/categories?post=22509"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/tags?post=22509"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}