Established in 2002, the International Cocoa Initiative (ICI) is the leading organization promoting child protection in cocoa-growing communities. ICI works with the cocoa industry, civil society and national governments in cocoa-producing countries to ensure a better future for children and contributes to the elimination of child labour.<\/p>\n
Job Description<\/strong><\/p>\n Job Title: Administration And HR Associate<\/strong><\/p>\n The International Cocoa Initiative (ICI) (www.cocoainitiative.org) seeks an Administration and HR Associate to support its operations in Ghana.<\/p>\n MAIN TASKS AND RESPONSIBILITIES<\/strong><\/p>\n Based in the head office in Accra under the authority and direct supervision of the National Coordinator, with a technical supervision line to the Head of Administration and the Human Resources Manager at ICI Secretariat, the incumbent will have the following tasks and responsibilities:<\/p>\n ADMINISTRATION<\/strong><\/p>\n Assume responsibility for maintenance of office equipment, including computers, copy machines and fax machines; maintain office supplies by checking inventory and order items<\/p>\n Responsible for maintaining an Admin filing system:<\/p>\n In charge of maintaining and updating administrative databases: contacts lists; various procurement databases: supplier lists, inventory & assets Ensuring consistency and of documentation & filing in accordance with various ICI policies (purchase orders, travel, expenses policies,..)<\/p>\n Appropriate filing of electronic and hard copies of all procurements, contracts, \u2026<\/p>\n Supervise the Office Assistant to ensure that ICI procurement procedures are strictly adhered to in line with the procurement policy;<\/p>\n Ensure that ICI procurement procedures are strictly adhered to in line with the procurement policy and maintain all relevant monitoring dashboards (supplier lists, inventory & assets register for the office and the projects,\u2026) with the support of the Office Assistant<\/p>\n Ensure appropriate filing of electronic and hard copies of all procurement, contracts accordingly with the support of the Office Assistant<\/p>\n Responsible for the supervision of drivers<\/p>\n In charge of ICI Ghana fleet of vehicles, their maintenance, and repairs, vehicle insurances, log books, etc.<\/p>\n Responsible for maintaining the database allowing to track all purchase orders\/contract<\/p>\n In charge of the Petty Cash Funds for the office and the projects (disbursements, petty cash accounting vouchers, supporting documents, proper recording of all petty cash transactions), in line with ICI Petty cash policy;<\/p>\n Provide admin support to the Finance Associate for scanning of supporting documents to the accounting vouchers<\/p>\n HUMAN RESOURCE<\/strong><\/p>\n Support the National Coordinator and the HR Manager in designing job descriptions and posting job adverts and assist with the initial screening of job applications<\/p>\n Support the National Coordinator and the HR Manager in performing due diligence on newly recruited staff in line with the HR policy of ICI<\/p>\n Support the National Coordinator and the HR Manager in organizing the interview of new applicants<\/p>\n Keep a leave roster of the employees to ensure that vacations are taken timely and that leaves carried forward from one year to the other are within the limits permissible by the HR policy<\/p>\n Support the National Coordinator in keeping up to date files of all personnel and ensure that the individual files are properly demarcated<\/p>\n Support the National Coordinator in the orientation of staff and assist in the training and retraining of staff on ICI policies such as core values, HR policy, whistle plowing etc.<\/p>\n Provide support to the NC and HR Manager in coordinating the bi-annual performance management exercise<\/p>\n SKILLS<\/strong><\/p>\n Ability to communicate effectively and to work with a wide range of actors;<\/p>\n Excellent organizational and planning skills;<\/p>\n High sense of confidentiality<\/p>\n Be pro-active, details and results oriented;<\/p>\n Knowledge of the cocoa sector and experience in activities related to the fight against child labor is a plus;<\/p>\n Excellent command of the Microsoft Office software products, in particular Word and Excel.<\/p>\n Knowledge in basic accounting<\/p>\n Required Skills or Experience<\/strong><\/p>\n Applicant must have:<\/p>\n A bachelor\u2019s degree in a business related subject such as economics, accounting, human resource etc;<\/p>\n At least two years\u2019 experience in working in a human resource department is important for this role<\/p>\n LANGUAGES: Fluency in written and spoken English, and a Ghanaian language preferably Twi. Knowledge of French would be an important plus<\/p>\n How to Apply<\/strong><\/p>\n Please send documents with the titles \u201c cover letter<\/strong>\u201d.<\/p>\n Please put \u201cAdministration and HR Associate\u201d in the email subject line to hr@cocoainitiative.org<\/strong><\/p>\n Applications must be received by 14th of July 2017<\/strong>, close of day<\/p>\n","protected":false},"excerpt":{"rendered":" Established in 2002, the International Cocoa Initiative (ICI) is the leading organization promoting child protection in cocoa-growing communities. ICI works with the cocoa industry, civil society and national governments in…..<\/p>\n","protected":false},"author":6721,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"om_disable_all_campaigns":false,"jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_newsletter_tier_id":0,"footnotes":"","jetpack_publicize_message":"","jetpack_is_tweetstorm":false,"jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":true,"jetpack_social_options":{"image_generator_settings":{"template":"highway","enabled":false}}},"categories":[85],"tags":[2027],"jetpack_publicize_connections":[],"jetpack_featured_media_url":"","jetpack_sharing_enabled":true,"jetpack_shortlink":"https:\/\/wp.me\/p2nO32-6sz","_links":{"self":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts\/24835"}],"collection":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/users\/6721"}],"replies":[{"embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/comments?post=24835"}],"version-history":[{"count":0,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts\/24835\/revisions"}],"wp:attachment":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/media?parent=24835"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/categories?post=24835"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/tags?post=24835"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}
\nregister for the office and the projects, contracts \u2026 in line with ICI policies.<\/p>\n