Established in 2002, the International Cocoa Initiative (ICI) is the leading organization promoting child protection in cocoa-growing communities. ICI works with the cocoa industry, civil society and national governments in cocoa-producing countries to ensure a better future for children and contributes to the elimination of child labour.<\/p>\n
Job Description<\/strong><\/p>\n Job Title: Finance Specialist, ICI Ghana\u00a0<\/strong><\/p>\n International Cocoa Initiative (ICI), Terms of Reference, Finance Specialist, ICI Ghana Accountancy: Supervise all control duties (Secretariat, bank, service providers and auditors); Financial management<\/p>\n Budget review:<\/p>\n \u2022 Examine the budget component of all project proposals received in the coordination office, matching each budget line with the planned activities Financial Reporting:<\/p>\n \u2022 Prepare and submit Coordinating office, DI monthly expenses, project expenses and cashbook reports to ICI Secretariat Qualification Required & Experience<\/strong><\/p>\n \u2022 Qualified Chartered Accountant or equivalent (CPA, ACA, ACCA, CIMA) highly preferable Location: Accra<\/p>\n How to Apply<\/strong><\/p>\n Please send applications in English (including a cover letter and your updated CV) to: hr@cocoainitiative.org, mentioning ICI Finance Specialist in the email subject Only those candidates who match the above requirements and who have been selected for interview will be contacted. Closing Date: 24 September, 2017<\/p>\n","protected":false},"excerpt":{"rendered":" Established in 2002, the International Cocoa Initiative (ICI) is the leading organization promoting child protection in cocoa-growing communities. ICI works with the cocoa industry, civil society and national governments in…..<\/p>\n","protected":false},"author":6721,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"om_disable_all_campaigns":false,"jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_newsletter_tier_id":0,"footnotes":"","jetpack_publicize_message":"","jetpack_is_tweetstorm":false,"jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":true,"jetpack_social_options":{"image_generator_settings":{"template":"highway","enabled":false}}},"categories":[14],"tags":[],"jetpack_publicize_connections":[],"jetpack_featured_media_url":"","jetpack_sharing_enabled":true,"jetpack_shortlink":"https:\/\/wp.me\/p2nO32-6Qa","_links":{"self":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts\/26298"}],"collection":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/users\/6721"}],"replies":[{"embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/comments?post=26298"}],"version-history":[{"count":0,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts\/26298\/revisions"}],"wp:attachment":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/media?parent=26298"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/categories?post=26298"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/tags?post=26298"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}
\nThe Finance Specialist is in charge of ensuring the effective and efficient financial operations of ICI\u2019s operations in Ghana. The Finance Specialist supports, in particular, the NC with the accountancy and financial management of ICI operations, tracking and monitoring of the National Coordination Office budget, Direct Implementation Budgets and project budgets. The main duties will include preparation of and follow-up on budgets; reviewing all orders and payments to be in line with ICI financial and procurement guidelines and budget , accounting\/bookkeeping, financial reporting and liaising with the general secretariat in Geneva and external partners (NGO partner organizations, auditors, tax
\nadministration, etc.); and keeping all financial and accountancy documents up to date. The incumbent will have oversight responsibilities over other finance staff.
\nResponsible for the accountancy and financial management of the National Coordination Office and ICI Operations in Ghana and for ensuring duties instructed by\u00a0the NC and the ICI Secretariat are fulfilled:
\nTo provide support in particular with:<\/p>\n
\n\u2022 Responsible for bookkeeping, covering payables and receivables, petty cash
\n\u2022 Ensures accounting of office and projects activities are on time, check all required documents are present, as well as cost allocations properly done (project and accounts codes correctly allocated), and make sure the cash inventories match with the petty cash book.
\n\u2022 Prepare cheque payments, transfer requests and bank reconciliations for all bank accounts, check all bank reconciliations from the field
\n\u2022 Ensure copies of cheques \/ proof of transfer are always attached to voucher, for payments from bank
\n\u2022 Check expenditures are done according to the budget and approved by the appropriate authority.
\n\u2022 Check justification documents and their conformity (order forms, invoices, inventories, etc.)
\n\u2022 Produce ledgers and accurate balances and make sure ICI Ghana accounting is in conformity with the national requirements as well as ICI\u2019s requirements and policies
\n\u2022 Ensure close and proper follow-up of all cash advances, in the coordination office and on the field.<\/p>\n
\n\u2022 Issue all accounting, tax and social security declarations to the competent authorities;
\n\u2022 Ensure proper filing and archiving of all original monthly accounting for the whole mission
\n\u2022 Suggest any improvements in the accountancy procedures
\n\u2022 Process payment of salaries, allowances, travel claims and other payments to ICI Ghana staff,
\n\u2022 vendors and other claimants;<\/p>\n
\n\u2022 Support the preparation of project budgets as needed
\n\u2022 Support the preparation of the national coordination budget together with the national coordinator and other officers
\n\u2022 Raise attention to significant budget variances and overspendings, recommend corrective measures for savings \/ improvements \/ reduction of fraud and financial risks to NC and Finance Director
\n\u2022 Support the mid-year budget review process
\n\u2022 Perform regular monitoring of Direct Implementation and project expenses , which may include visiting offices in the various districts
\n\u2022 Review staff liquidation of imprest as per ICI Financial Procedures
\nFinancial policies and procedures:
\n\u2022 Maintain proper accounting files on budgets, cash advance requests, liquidations, receipts (archive) and bank statements or balances; put in place an archiving system;
\n\u2022 Advise the NC and the Finance Director in Geneva on appropriate reforms to national financial policies in accordance with national laws
\n\u2022 Support the development of ICI Ghana specific financial policies, under the supervision of the NC and in coordination with the Finance Director in Geneva
\n\u2022 Ensure availability, knowledge and strict compliance with I.C.I Finance procedures and policies
\n\u2022 Ensure proper understanding and use throughout the mission of all finance rules, tools and policies : i.e cashbooks, supporting documents (invoices, receipts and certificate of honour), bank reconciliations, monthly cash requests<\/p>\n
\n\u2022 Prepare financial reports on a quarter\/annual basis as needed
\n\u2022 Perform other duties as assigned by supervisors.
\n\u2022 Provide support to the NC and Finance Director in Geneva for the yearly external audit
\n\u2022 Immediately inform the Finance Director in Geneva and NC of any problem or issue arising in the course of the work
\n\u2022 Perform required controls for quarterly reconciliation, ensure compliance by all relevant field staff and work continuously for improvement throughout the mission<\/p>\n
\n\u2022 Minimum 7 years\u2019 experience in relevant position (Accounting, budget and financial reporting) , with demonstrated skills in effective compliance to procedures and control of expenses
\n\u2022 Knowledge of accounting software, Sun systems is an advantage
\n\u2022 Knowledge of information management tools and basic IT skills;
\n\u2022 Excellent Knowledge of Microsoft Office tools;
\n\u2022 Excellent accounting and bookkeeping skills
\n\u2022 Ability to rapidly analyse and integrate diverse information from varied sources
\n\u2022 Clear, concise written and verbal communications skills in English
\n\u2022 Knowledge of French is an advantage
\nPersonal Traits:
\n\u2022 Ability to maintain strict confidentiality
\n\u2022 Detailed oriented, at ease with numbers
\n\u2022 Autonomous, independent,
\n\u2022 Rigorous, organized,
\n\u2022 Be honest and trustworthy, and demonstrate sound work ethics; as well as having a strong team working approach.<\/p>\n