{"id":32077,"date":"2018-08-06T06:21:01","date_gmt":"2018-08-06T06:21:01","guid":{"rendered":"https:\/\/joblistghana.com\/?p=32077"},"modified":"2018-08-06T06:21:01","modified_gmt":"2018-08-06T06:21:01","slug":"ifrc-new-vacancies-2018","status":"publish","type":"post","link":"https:\/\/joblistghana.com\/ifrc-new-vacancies-2018.html","title":{"rendered":"IFRC New Vacancies 2018"},"content":{"rendered":"<p>Reporting to Ghana WASH Delegate under the technical supervision of the Finance and Administration Delegate for West Coast Cluster Office, Abuja, Nigeria will:<\/p>\n<p>Be responsible for the funds, budget, administration, contractual matters and insurance of the office, as well as for training and advising the national staff on financial and administrative matters.<\/p>\n<p>Provide a general support and advice to the Ghana WASH delegate on all program related financial issues from the budgeting to the final evaluation.<\/p>\n<p>Work closely with the Nairobi finance technical team in order to provide effective financial management support.<\/p>\n<p><strong>Job Description<\/strong><\/p>\n<p><strong>Job Title:\u00a0Finance and Administration Officer<\/strong><\/p>\n<p><strong>Job Duties and Responsibilities<\/strong><\/p>\n<p><strong>Coordination<\/strong><\/p>\n<p>Coordinate operational services for the economic, efficient and effective management of the International Federation financial resources and promote cooperation with Ghana Red Cross Society.<\/p>\n<p><strong>Budgeting<\/strong><\/p>\n<ul>\n<li>Coordinate the compilation of Ghana WASH operation budget and financial plan, under the direction of Ghana WASH Delegate<\/li>\n<li>Provide quality technical advice to the WASH Delegate in the revision of their budgets.<\/li>\n<li>Provide guidance in terms of trends analysis to give better estimations for the budgets.<\/li>\n<li>Monitor the level of implementation of the budgets and provide feedback to the management team.<\/li>\n<\/ul>\n<p><strong>Donor Reporting<\/strong><\/p>\n<ul>\n<li>Review the finance sections of funding proposals for donors.<\/li>\n<li>Compile accurate, regular and timely financial and narrative reports for the Federation in coordination with West Coast Cluster Finance.<\/li>\n<li>Coordinate the financial reporting process ensuring that the reports are prepared and send to the donors before due dates.<\/li>\n<\/ul>\n<p><strong>Financial and Administrative Management of the office<\/strong><\/p>\n<ul>\n<li>Administrate the accommodation, per diem, visas and travel arrangements for IFRC related staff and visitors.<\/li>\n<li>Advise and provide timely and accurate financial information to management and assist with the interpretation and understanding of the financial information that allows better decisions based on the prevailing situation.<\/li>\n<li>Coordinate the provision of regular management reports to allow the project manager to review and monitor projects and make effective operational decisions<\/li>\n<li>Participate in regular meetings with the Ghana Red Cross management team and program coordinators to explain the overall finances.<\/li>\n<\/ul>\n<p><strong>Financial and Administrative Management of the Operation<\/strong><\/p>\n<ul>\n<li>Manage and control the funds and financial assets of IFRC operation at the country level.<\/li>\n<li>Cash flow and cost control management<\/li>\n<li>Payments, Cashier, Bank signatory and payroll functions management<\/li>\n<li>Develop policies to avoid unnecessary risks from either exchange rate fluctuations or physical losses.<\/li>\n<li>Review cash request analysis and ensure that the office is having enough cash to run its activities.<\/li>\n<li>Provide consolidate cash forecasts and pursue the forecasting system. Maintain accurate registers of the assets &amp; property of the delegation<\/li>\n<li>Ensure that accurate office systems are in place &amp; maintained, accounting, authorization &amp; internal control procedures environment &amp; expenditures are within approved limits for each project &amp; that the transactions are performed in compliance with the procedures &amp; policies in respecting the donor conditions.<\/li>\n<li>Ensure that the income or expenditure reallocation is completed on time.<\/li>\n<\/ul>\n<ul>\n<li>Supervise that the expenditures are according to the budgets, analyze, investigate, address &amp; report significant variances.<\/li>\n<li>Build &amp; maintain knowledge &amp; understanding of the in-country activities<\/li>\n<li>Monitoring of Key Performance Indicators in order to ensure that there is an adequate financial management of the operation projects at all levels.<\/li>\n<li>Preparation of ad hoc analysis reports to the management team (e.g. financial implications &amp; budgets for the existing plans, the allocation of shared costs, etc.)<\/li>\n<\/ul>\n<p><strong>Job Duties &amp; Responsibilities 2<\/strong><\/p>\n<p>Internal Control<\/p>\n<p><strong>Monitor provision of supplementary services are being done according to the procedures &amp; we are collecting the invoices in due time. If not, escalation to seek for a solution to Safeguard &amp; optimize the use of financial resources through an appropriate internal control environment, with an emphasis on:<\/strong><\/p>\n<p><strong>Policies &amp; procedures<\/strong><\/p>\n<ul>\n<li>Effective budgetary control, oversight of bank &amp; cash portfolio<\/li>\n<li>Pursue from contractual agreements to the practical implementation of the financial procedures to ensure satisfaction in terms of proper financial control.<\/li>\n<li>Track, monitor &amp; control financial commitments.<\/li>\n<li>Coordinate with the regional Finance Unit the development &amp; implementation of adequate policies for the treasury &amp; cash management.<\/li>\n<li>Monitoring of the items in the balance sheet to ensure all of them are reconciled, properly booked &amp; there are no dormant balances.<\/li>\n<li>Monitoring of the closing of the month as per the global time table.<\/li>\n<li>Review &amp; validate staff requests before submitting them for approval to the Head of Abuja Cluster, the Head of Abuja Cluster &amp; WASH delegate<\/li>\n<\/ul>\n<p><strong>Audit &amp; Risk Management<\/strong><\/p>\n<ul>\n<li>Implement corrective actions to manage financial risks.<\/li>\n<li>Oversee audit processes by preparing, facilitating, &amp; ensuring smooth processes.<\/li>\n<li>Provide direct input to these reviews &amp; clarify queries at the source.<\/li>\n<li>Provide feedback on a formal basis for management input to the final documents.<\/li>\n<li>Follow up on outstanding issues advice the NS on how to improve the financial reporting component of its operations &amp; train the key finance staffs<\/li>\n<\/ul>\n<p><strong>Contribute to an effective, high-quality IFRC team:<\/strong><\/p>\n<ul>\n<li>Ensure alignment with guidelines &amp; policies &amp; provide advice on the use &amp; benefit of international accounting standards &amp; ensure that audit recommendation are implemented.<\/li>\n<li><strong>Capacity Building<\/strong><\/li>\n<li>Be accountable to the WASH delegate by providing regular progress reports on results against objectives and risk analysis as set out by established procedures in Ghana.<\/li>\n<li>Be flexible in their work definition according to needs and targets and improve efficiencies and effectiveness within available resources.<\/li>\n<li>Be a pro-active team member fostering a customer service-oriented culture that values proactivity, continuous improvement, innovation, high performance and cost-effectiveness.<\/li>\n<li>Foster a co-creative environment with colleagues in the National Society and the Region including actors in the relevant external environment.<\/li>\n<\/ul>\n<p><strong>Education<\/strong><\/p>\n<p>University degree Finance and Accountancy<\/p>\n<p>Recognised Professional financial\/accountancy qualification (BAC+4)<\/p>\n<p>Relevant Red Cross training curricula<\/p>\n<p><strong>Experience<\/strong><\/p>\n<p>2 years of experience in a project finance management<\/p>\n<p>Five years accountancy and management experience in an organization, company or audit firm<\/p>\n<p>Familiar with at least one accounting and reporting software<\/p>\n<p>Good knowledge of International Accounting Standards<\/p>\n<p>Working experience in a humanitarian environment<\/p>\n<p><strong>Knowledge, Skills, and Languages<\/strong><\/p>\n<p>Proven bookkeeping and accounting skills, including payroll, payables budgeting &amp; forecasting<\/p>\n<p>Confident and persuasive with the ability to communicate with internal employees and external associates on all levels<\/p>\n<p>Strong master of Excel and other MS Office component<\/p>\n<p><strong>Competencies and Values<\/strong><\/p>\n<p>Results focus and accountability<\/p>\n<p>Professional standards<\/p>\n<p>Teamwork<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Reporting to Ghana WASH Delegate under the technical supervision of the Finance and Administration Delegate for West Coast Cluster Office, Abuja, Nigeria will: Be responsible for the funds, budget, administration,&#8230;..<\/p>\n","protected":false},"author":6721,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"om_disable_all_campaigns":false,"jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_newsletter_tier_id":0,"footnotes":"","jetpack_publicize_message":"","jetpack_is_tweetstorm":false,"jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":true,"jetpack_social_options":{"image_generator_settings":{"template":"highway","enabled":false}}},"categories":[85,14],"tags":[2027],"jetpack_publicize_connections":[],"jetpack_featured_media_url":"","jetpack_sharing_enabled":true,"jetpack_shortlink":"https:\/\/wp.me\/p2nO32-8ln","_links":{"self":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts\/32077"}],"collection":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/users\/6721"}],"replies":[{"embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/comments?post=32077"}],"version-history":[{"count":0,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts\/32077\/revisions"}],"wp:attachment":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/media?parent=32077"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/categories?post=32077"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/tags?post=32077"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}