Established in 1964, the African Development Bank is the premier pan-African development institution, promoting economic growth and social progress across the continent. There are 80 member states, including 54 in Africa (Regional Member Countries).\u00a0 The Bank\u2019s development agenda is delivering the financial and technical support for transformative projects that will significantly reduce poverty through inclusive and sustainable economic growth. In order to sharply focus the objectives of the Ten Year Strategy (2013 \u2013 2022) and ensure greater developmental impact, five major areas (High 5s), all of which will accelerate our delivery for Africa, have been identified for scaling up, namely; energy, agro-business, industrialization, integration and improving the quality of life for the people of Africa. The Bank is seeking to build a management team that will lead the successful implementation of this vision.<\/p>\n
Job Description<\/strong><\/p>\n Job Title:\u00a0Country Office Assistant\/<\/strong> Secretary<\/p>\n THE COMPLEX:<\/strong><\/p>\n The Bank has reorganized and is developing the Regional Development, Integration and Business Delivery Complex whose major objective is to build regional capabilities and bring responsibility for client activities closer to the regions. Five Regional Development, Integration and Business Delivery Hubs have been created, each run by a Director General: Southern Africa, North Africa, West Africa; East Africa, and Central Africa.<\/p>\n THE HIRING DEPARTMENT:<\/strong><\/p>\n The various Country Office falls within one of the five (5) Regions of the Africa Regional Development, Integration and Business Delivery Hubs. The Hub oversees a combination of country and liaison offices, as well as non-presence countries. The Director General is accountable of the specific African region. Each Hub will house relevant operations, business development and project implementation functions and administrative capabilities in a shared service for rapid deployment into the individual countries, to help drive the overall business of the Bank effectively on the ground.<\/p>\n Country Offices of the African Development Bank have been established to strengthen policy dialogue between the Bank, Governments and other stakeholders; improve performance of the project portfolio and aid coordination with other development partners<\/p>\n THE POSITION:<\/strong><\/p>\n Under the Supervision of the Country Manager, The Country Office Assistant\/ Secretary will work closely with the Country Manager and the Team to provide administrative support. The incumbent of the position will help the Country Manager and the team to make the best use of his time by dealing with secretarial and administrative tasks.<\/p>\n The Country Office Assistant \/ Secretary will perform the following:<\/p>\n 1.\u00a0 Make appointments for the Country Manager and experts and other staff of the Country Office and keep their schedules up to date in the calendar and diary;<\/p>\n 2.\u00a0 Receive visitors and attend to them with tact and discretion;<\/p>\n 3.\u00a0 Prepare briefing material used by the Country Manager for official missions and special meetings;<\/p>\n 4.\u00a0 Handle protocol-related issues concerning\u00a0 reception of the visitors of the Country Manager and of the\u00a0 Office;<\/p>\n 5.\u00a0 Organize Country Manager\u2019s meetings ; coordinates official receptions given by the Country Manager;<\/p>\n 6.\u00a0 Participate in staff meetings, take notes and produce reports ;<\/p>\n 7.\u00a0 Draft correspondence on non-substantive issues and ensure its follow-up;<\/p>\n 8.\u00a0 Manage Country Manager\u2019s incoming and outgoing mail and telephone communication;<\/p>\n 9.\u00a0 Maintain an appropriate filing system; process experts\u2019 back-to-office reports, ascertain the quality of documents requiring the approval and \/ or signature of Country Manager, Experts and other staff members;<\/p>\n 10.\u00a0 Prepare and finalize draft correspondences (letters, faxes, etc. ) concerning\u00a0 various aspects, on behalf of the Country Manager;<\/p>\n 11.\u00a0 Handle Country Manager\u2019s travels and hotel reservations;<\/p>\n 12.\u00a0 Carry out other ad hoc activities as may be assigned by the Country Manager.<\/p>\n Including desirable skills, knowledge and experience<\/strong><\/p>\n 1.\u00a0 Hold a minimum of a Bachelor\u2019s degree or its equivalent in business administration, commerce, administration or a related field, supplemented by training in secretarial functions\/administration\/office management;<\/p>\n 2.\u00a0 Have a minimum of four (4) years of relevant experience in progressive positions, attached to an executive\u2019s office,\u00a0 preferably in an international organization;<\/p>\n 3.\u00a0 Be able to work under pressure and to prioritize in the dynamic setting of an international and multicultural setting. Ability to work and cooperate with others from diverse background;<\/p>\n 4.\u00a0 Handling speedily and efficiently internal and external requests;<\/p>\n 5.\u00a0 Ability to multi-task and manage simultaneous and shifting demands, priorities and tight deadlines<\/p>\n 6.\u00a0 Proficiency in the use of standard equipment (computer, fax, scanner, photocopies etc.);<\/p>\n 7.\u00a0 Demonstrable commitment to delivering excellent customer service focused reception and administration services;<\/p>\n 8.\u00a0 Be able to multi task, excellent problem solving skill and attention to detail;<\/p>\n 9.\u00a0 Effective communication; highly client oriented, good team working and relations;<\/p>\n 10.\u00a0 Ability to operate effectively in a multicultural organization;<\/p>\n 11.\u00a0 Good\u00a0 innovative and creative approaches to activities in order to enhance performance and create added benefits for the clients and the organization;<\/p>\n 12.\u00a0 Integrity\u00a0 and confidentiality;<\/p>\n 13.\u00a0 Proficiency in written and verbal communication in English or French, with a working knowledge of the other;<\/p>\n 14.\u00a0 Competence in the use of Bank standard software (Word, Excel, Access and PowerPoint). Knowledge of SAP or other ERP systems would be an asset.<\/p>\n","protected":false},"excerpt":{"rendered":" Established in 1964, the African Development Bank is the premier pan-African development institution, promoting economic growth and social progress across the continent. There are 80 member states, including 54 in…..<\/p>\n","protected":false},"author":6721,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"om_disable_all_campaigns":false,"jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_newsletter_tier_id":0,"footnotes":"","jetpack_publicize_message":"","jetpack_is_tweetstorm":false,"jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":true,"jetpack_social_options":{"image_generator_settings":{"template":"highway","enabled":false}}},"categories":[85],"tags":[],"jetpack_publicize_connections":[],"jetpack_featured_media_url":"","jetpack_sharing_enabled":true,"jetpack_shortlink":"https:\/\/wp.me\/p2nO32-8LE","_links":{"self":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts\/33706"}],"collection":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/users\/6721"}],"replies":[{"embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/comments?post=33706"}],"version-history":[{"count":0,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts\/33706\/revisions"}],"wp:attachment":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/media?parent=33706"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/categories?post=33706"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/tags?post=33706"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}Duties and responsibilities<\/h2>\n<\/div>\n
Selection Criteria<\/h2>\n<\/div>\n