The Vibrant Village Foundation (VVF) is a private Foundation headquartered in Portland, Oregon State in the United States of America (U.S.A). Established in 2010, the Foundation provides direct assistance and grants to support Agriculture, Livelihoods, Health, Education, Water, Sanitation and Hygiene programs in marginalized and deprived communities in Africa, Asia and Latin America. VVF has supported programs in over 22 countries since its inception.<\/p>\n
In Ghana, the Foundation has contributed significantly towards poverty reduction in the Fielmuo community in the Upper West region of Ghana. Fielmuo is located in the Sissala West district and about 150km drive north of WA-the Upper West regional capital. VVF has facilitated the provision of safe drinking water, hygiene and sanitation (WASH), education, health and vocational skills training to over 14,237 people in 18 communities in the Sissala West and Lambussie districts. We have been inspired by the impact of our interventions in the lives of vulnerable communities to scale up to other communities in the target districts through the implementation of an \u2018Integrated Program for Economic and Social Transformation\u2019 (IMPREST). The goal of the program is to contribute to poverty reduction, improved wellbeing and resilience of vulnerable populations through the implementation of multi-sectorial programs; Education and Child Protection, Water, Sanitation and Hygiene, and Livelihood, Food Security and Empowerment of Women.<\/p>\n
Job Description<\/strong><\/p>\n Job Title:\u00a0Human Resource and Administrative Assistant<\/strong><\/p>\n If you are searching for a challenging but interesting job, then VVF Ghana is happy to offer you the opportunity should you meet the person specification spelled out in the job descriptions below:<\/p>\n 2.1 Human Resource and Administrative Assistant<\/strong><\/p>\n We are searching for an energetic and self-motivated professional to take up the role of Human Resource and Administrative Assistant. The post-holder shall support theCountry Program Director and the Finance and Administrative Officer to manage and supervise human resource, finance and administrative functions.The specific roles and responsibilities of the post-holder are below:<\/p>\n 2.1.1 Human Resource Development: Assist the Country Program Director to effectively manage human and materials resources of VVF Ghana including but not limited to the following:<\/strong><\/p>\n \u2022 Assist in the development of procedures and practices that contribute to improve HR Management. 2.1.2Administrative and logistics functions:Assist the Finance and Administrative Officer in the performance of administrative and logistics functions including the following:<\/strong><\/p>\n \u2022 Open and manage files and records of staff 2.1.3 Finance functions: Assist the Finance and Administrative Officer in the performance of his\/her functions including but not limited to the following:<\/strong><\/p>\n \u2022 Facilitate payment of service providers and participants during workshops, trainings and events Qualification Required & Experience<\/strong><\/p>\n 3.1 Profile and experience of the post-holder<\/strong><\/p>\n \u2022 Degree in Business Administration, Human Resource Management or Sociology Location:<\/strong>\u00a0WA (60% of staff time) and Fielmuo (40% staff time) \u2013\u00a0Upper West Region<\/span><\/p>\n How to Apply<\/strong><\/p>\n Please submit CV and cover letter including salary expectations to the recruiting team at: Ghana@vibrantvillage.org<\/p>\n Closing Date: 27 October 2018 <\/strong><\/p>\n Only short listed candidates will be contacted and interviews will be organized as we receive applications. Note: Vibrant Village Foundation is an equal opportunity employer. We are dedicated to the value of advancing equity and seek to build an organization that reflects the diversity of our global community. We strongly encourage applications from people from underrepresented groups especially women and people living with disabilities.<\/p>\n","protected":false},"excerpt":{"rendered":" The Vibrant Village Foundation (VVF) is a private Foundation headquartered in Portland, Oregon State in the United States of America (U.S.A). Established in 2010, the Foundation provides direct assistance and…..<\/p>\n","protected":false},"author":6721,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"om_disable_all_campaigns":false,"jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_newsletter_tier_id":0,"footnotes":"","jetpack_publicize_message":"","jetpack_is_tweetstorm":false,"jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":true,"jetpack_social_options":{"image_generator_settings":{"template":"highway","enabled":false}}},"categories":[50],"tags":[],"jetpack_publicize_connections":[],"jetpack_featured_media_url":"","jetpack_sharing_enabled":true,"jetpack_shortlink":"https:\/\/wp.me\/p2nO32-8NR","_links":{"self":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts\/33843"}],"collection":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/users\/6721"}],"replies":[{"embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/comments?post=33843"}],"version-history":[{"count":0,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts\/33843\/revisions"}],"wp:attachment":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/media?parent=33843"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/categories?post=33843"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/tags?post=33843"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}
\n\u2022 Plan and conduct sessions to educate staff on the HR policy to enhance compliance and application.
\n\u2022 Interpret HR policies, regulations, advice management and staff on their applications, taking into account their particular needs.
\n\u2022 Ensure that laid down processes are observed in the recruitment of staff and service providers
\n\u2022 Ensure that inductions are organized on time for new staff
\n\u2022 Coordinate staff capacity needs assessment and development plans
\n\u2022 Facilitate the participation of staff in training and capacity building programmes
\n\u2022 Coordinate the completion of mid-year and annual appraisal within agreed timelines
\n\u2022 Liaise with relevant service providers to train and build the capacity of staff
\n\u2022 Address complains and concerns of staff in consultation with the Country Program Director
\n\u2022 Ensure strict adherence of staff to the Employee handbook or manual and all other organizational policies
\n\u2022 Draft promotion and disciplinary letters in consultation with the Country Director<\/p>\n
\n\u2022 Ensure that office equipment and facilities are in good working condition
\n\u2022 Ensure staff comply with lay down policies and procedures
\n\u2022 Enforce compliance of security and safety measures
\n\u2022 Organize logistics, materials and accommodation for staff, partners and stakeholders
\n\u2022 Serve as first point of contact for visitors
\n\u2022 Conduct regular\/monthly analysis and utilization of fuel and supplies
\n\u2022 Ensure that logbook\/log sheet are properly kept by staff<\/p>\n
\n\u2022 Scan receipts of financial transactions
\n\u2022 Facilitate the payment of utility bills and service providers
\n\u2022 Train staff on VVF financial management guidelines and procedures
\n\u2022 Enforce financial management policies and guidelines
\n\u2022 Assume the role of the Finance and Administrative Officer in his\/her absence
\n\u2022 Any other duty as may be assigned<\/p>\n
\n\u2022 At least 3 years\u2019 experience working in similar position with a non-profit organizations or the public sector
\n\u2022 Good human and interpersonal relationships
\n\u2022 Ability to work in multi-ethnic and culturally diverse stakeholders
\n\u2022 Analysis and problem-solving skills with ability to make sound judgment
\n\u2022 Attention to details, accuracy and timeliness in executing assigned responsibilities
\n\u2022 Strong commitment to improving the well-being of staff and vulnerable communities
\n\u2022 Ability to use computer applications including word, excel and power point
\n\u2022 Ability to write and communicate fluently in English Language is required<\/p>\n