{"id":36070,"date":"2019-02-12T14:19:46","date_gmt":"2019-02-12T14:19:46","guid":{"rendered":"https:\/\/joblistghana.com\/?p=36070"},"modified":"2019-02-12T14:19:46","modified_gmt":"2019-02-12T14:19:46","slug":"vacancies-at-undp-2019","status":"publish","type":"post","link":"https:\/\/joblistghana.com\/vacancies-at-undp-2019.html","title":{"rendered":"Vacancies At UNDP 2019"},"content":{"rendered":"<p>Under the guidance and direct supervision of the UN Resident Coordinator (RC), the Executive Associate to RC ensures effective and efficient functioning of the RC office, full confidentiality in all aspects of assignment, maintenance of protocol procedures, management of information flow and follow-up on deadlines and commitments made.<\/p>\n<p>The Executive Associate can supervise the secretarial and clerical staff of the office. The Executive Associate to RC works in close collaboration with UNDP staff, UN Agencies and national authorities to ensure efficient flow of information, actions on instructions, agendas<\/p>\n<p><strong>Job Description<\/strong><\/p>\n<p><strong>Job Title:\u00a0Executive Associate<\/strong><\/p>\n<p><strong>Duties And Responsibilities<br \/>\n<\/strong><\/p>\n<ul>\n<li>Ensures effective and efficient functioning of the RC office focusing on achievement of the following results:<\/li>\n<\/ul>\n<p>\uf071Maintenance of the supervisor\u2019s calendar, contacts with high-ranking visitors, arrangement of appointments and meetings, acting as an interpreter when required and\/or taking minutes.<\/p>\n<p>\uf071Maintenance of protocol procedures.<\/p>\n<p>\uf071Preparation of high quality briefing materials for supervisor for appointments, meetings, missions.<\/p>\n<p>\uf071Preparation of informal translations.<\/p>\n<p>\uf071Management of RC missions and representation schedule.<\/p>\n<p>\uf071Maintenance of rosters of high-level partners, telephone lists.<\/p>\n<p>\uf071Preparation of correspondence, directives, comments on behalf of RC for his\/her signature and making follow-up when required.<\/p>\n<p>\uf071Use of automated office management systems for effective functioning of the RC office.<\/p>\n<ul>\n<li>Ensures provision of effective communications support to the office focusing on achievement of the following results:<\/li>\n<\/ul>\n<p>\uf071Maintenance of the filing system ensuring safekeeping of confidential materials. Use of automated filing system.<\/p>\n<p>\uf071Coordination of the information flow in the office, follow up on circulation files.<\/p>\n<p>\uf071Facilitation of information sharing between UNCT and the UN Coordination Unit.<\/p>\n<p>\uf071Follow up on deadlines, commitments made, actions taken and coordination of collection and submission of the reports to RC.<\/p>\n<p>\uf071Screening of all incoming calls and correspondence.<\/p>\n<p>\uf071Presentation of proposals to eliminate communication bottlenecks in the office and streamline office procedures between the supervisor\u2019s office and subordinate division.<\/p>\n<ul>\n<li>Ensures facilitation of knowledge building and management focusing on achievement of the following results:<\/li>\n<\/ul>\n<p>\uf071Sound contributions to knowledge networks and communities of practice.<\/p>\n<p>\uf071Organization of specialized trainings for secretaries.<\/p>\n<p>\uf071Organization of trainings to UN staff on coordination, administration and protocol issues.<\/p>\n<ul>\n<li>Coordinate logistics for events organized by the RCO to ensure timely decision-making and broad participation:<\/li>\n<\/ul>\n<p>\uf071Make reservations form meeting and conference spaces, following BOS procedures, and follow up to ensure prompt payments.<\/p>\n<p>\uf071Commission catering services for UNCT and other events and follow up to ensure prompt payments.<\/p>\n<p>\uf071Prepare materials for UNCT meetings and events, including duplication of hand-outs and distribution of agendas and meeting notes.<\/p>\n<p>\uf071Oversee the distribution of invitations to stakeholders, follow up RSVPs, prepare lists of participants and facilitate security clearances into the building.<\/p>\n<p><strong>Competencies<\/strong><\/p>\n<p>Building Strategic Partnerships<\/p>\n<p><strong>Level 1.1: Maintaining information and databases<br \/>\n<\/strong><\/p>\n<ul>\n<li>Analyzes general information and selects materials in support of partnership building initiatives<\/li>\n<\/ul>\n<p>Promoting Organizational Learning and Knowledge Sharing<\/p>\n<p><strong>Level 1.1: Basic research and analysis<br \/>\n<\/strong><\/p>\n<ul>\n<li>Researches best practices and poses new, more effective ways of doing things<\/li>\n<li>Documents innovative strategies and new approaches<\/li>\n<\/ul>\n<p>Job Knowledge\/Technical Expertise<\/p>\n<p><strong>Level 1.1: Fundamental knowledge of processes, methods and procedures<br \/>\n<\/strong><\/p>\n<ul>\n<li>Understands the main processes and methods of work regarding to the position<\/li>\n<li>Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks<\/li>\n<li>Strives to keep job knowledge up-to-date through self-directed study and other means of learning<\/li>\n<li>Demonstrates good knowledge of information technology and applies it in work assignments<\/li>\n<\/ul>\n<p>Promoting\u00a0Organizational\u00a0Change\u00a0and\u00a0Development<\/p>\n<p><strong>Level 1.1: Presentation of information on best practices in organizational change<br \/>\n<\/strong><\/p>\n<ul>\n<li>Documents \u2018best practices\u2019 in organizational change and development within and outside the UN system<\/li>\n<li>Demonstrates ability to identify problems and proposes solution<\/li>\n<\/ul>\n<p>Design and Implementation of Management Systems<\/p>\n<p><strong>Level 1.1: Data gathering and implementation of management systems<br \/>\n<\/strong><\/p>\n<ul>\n<li>Uses information\/databases\/other management systems<\/li>\n<li>Provides inputs to the development of simple system components<\/li>\n<\/ul>\n<p>Client Orientation<\/p>\n<p><strong>Level 1.1: Maintains effective client relationships<br \/>\n<\/strong><\/p>\n<ul>\n<li>Reports to internal and external clients in a timely and appropriate fashion<\/li>\n<li>Organizes and prioritizes work schedule to meet client needs and deadlines<\/li>\n<li>Establishes, builds and sustains effective relationships within the work unit and with internal and external clients<\/li>\n<li>Responds to client needs promptly<\/li>\n<\/ul>\n<p>Promoting Accountability and Results-Based Management<\/p>\n<p><strong>Level 1.1: Gathering and disseminating information<br \/>\n<\/strong><\/p>\n<ul>\n<li>Gathers and disseminates information on best practice in accountability and results-based management systems<\/li>\n<li>Prepares timely inputs to reports<\/li>\n<li>Maintains databases<\/li>\n<\/ul>\n<p><strong>Core Competencies<br \/>\n<\/strong><\/p>\n<ul>\n<li>Demonstrating\/safeguarding ethics and integrity<\/li>\n<li>Demonstrate corporate knowledge and sound judgment<\/li>\n<li>Self-development, initiative-taking<\/li>\n<li>Acting as a team player and facilitating team work<\/li>\n<li>Facilitating and encouraging open communication in the team, communicating effectively<\/li>\n<li>Creating synergies through self-control<\/li>\n<li>Managing conflict<\/li>\n<li>Learning and sharing knowledge and encourage the learning of others.\u00a0<strong>Promoting learning and knowledge management\/sharing is the responsibility of each staff member.<\/strong><\/li>\n<li>Informed and transparent decision making<\/li>\n<\/ul>\n<p><strong>Education<\/strong><\/p>\n<p><strong>Required Skills and Experience<\/strong><\/p>\n<p>Secondary Education with specialized secretarial training. University Degree or equivalent would be desirable, but it is not a requirement.<\/p>\n<p><strong>Experience<\/strong><\/p>\n<p>6 years of progressively responsible secretarial, administrative, programme experience is required at the national or international level. Experience in the usage of computers and office software packages (MS Word, Excel, etc), experience in handling of web-based management systems.<\/p>\n<p><strong>Language Requirements<\/strong><\/p>\n<p>Fluency in the UN and national language of the duty station.<\/p>\n<p><strong>Disclaimer<\/strong><\/p>\n<p>Important applicant information<\/p>\n<p>All posts in the GS categories are subject to local recruitment.<\/p>\n<p><strong>Applicant Information About UNDP Rosters<\/strong><\/p>\n<p>Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.<\/p>\n<p>Workforce diversity<\/p>\n<p>UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Under the guidance and direct supervision of the UN Resident Coordinator (RC), the Executive Associate to RC ensures effective and efficient functioning of the RC office, full confidentiality in all&#8230;..<\/p>\n","protected":false},"author":6721,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"om_disable_all_campaigns":false,"jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_newsletter_tier_id":0,"footnotes":"","jetpack_publicize_message":"","jetpack_is_tweetstorm":false,"jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":true,"jetpack_social_options":{"image_generator_settings":{"template":"highway","enabled":false}}},"categories":[85],"tags":[],"jetpack_publicize_connections":[],"jetpack_featured_media_url":"","jetpack_sharing_enabled":true,"jetpack_shortlink":"https:\/\/wp.me\/p2nO32-9nM","_links":{"self":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts\/36070"}],"collection":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/users\/6721"}],"replies":[{"embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/comments?post=36070"}],"version-history":[{"count":0,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts\/36070\/revisions"}],"wp:attachment":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/media?parent=36070"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/categories?post=36070"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/tags?post=36070"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}