The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.<\/p>\n
Job Category
\nForeign and Commonwealth Office (Operations and Corporate Services)
\nJob Subcategory
\nProtocol, Visits and Events<\/p>\n
Job Description (Roles and Responsibilities)<\/strong><\/p>\n Job Title:\u00a0Administrative Support Officer\u00a0<\/strong><\/p>\n The main purpose of job:<\/strong><\/p>\n This is an interesting and varied job working in the High Commissioner\u2019s Office in the heart of the British High Commission. The focus of the job is to provide an excellent level of administrative assistance to the Office and support the Executive Assistant to the High Commissioner.<\/p>\n Roles and responsibilities:<\/p>\n Assist the Executive office with daily administrative tasks. Required competencies The High Commission is committed to providing a strong learning and development environment. A comprehensive online training package is available, both job-specific and of a more general nature, as is on-the-job training and coaching. The High Commission benefits from the support of a Regional Learning & Development Training Centre. Staff can undertake a range of training opportunities via this Centre too.<\/p>\n","protected":false},"excerpt":{"rendered":" The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all…..<\/p>\n","protected":false},"author":6721,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"om_disable_all_campaigns":false,"jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_newsletter_tier_id":0,"footnotes":"","jetpack_publicize_message":"","jetpack_is_tweetstorm":false,"jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":true,"jetpack_social_options":{"image_generator_settings":{"template":"highway","enabled":false}}},"categories":[85],"tags":[],"jetpack_publicize_connections":[],"jetpack_featured_media_url":"","jetpack_sharing_enabled":true,"jetpack_shortlink":"https:\/\/wp.me\/p2nO32-9Xk","_links":{"self":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts\/38274"}],"collection":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/users\/6721"}],"replies":[{"embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/comments?post=38274"}],"version-history":[{"count":0,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts\/38274\/revisions"}],"wp:attachment":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/media?parent=38274"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/categories?post=38274"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/tags?post=38274"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}
\nAssist the EA to arrange meetings with key contacts and stakeholders, book transport, prepare booklets and coordinate papers ahead of meetings.
\nWelcome visitors entering the High Commissioner\u2019s Office and direct or escort them.
\nManage the Executive Office\u2019s stationery and tea services.
\nSend out invitations for events in the Executive office and follow up for responses while keeping the residence manager and security informed of attendance and other details.
\nDistribute mail from the High Commissioner\u2019s general office mail box to the appropriate sections and also reply to emails where necessary in consultation with the EA to the HC.
\nAssist with preparations for events and attend events as necessary.
\nAssist with organising travel logistics and visit programmes.
\nMaintain an updated contacts database; maintaining the general filing system; photocopying, scanning and distribution of documents.
\nRetrieve and distribute postal items, e-mails and other correspondence pertaining to the Executive office.
\nLiaising with IT team to ensure communication with other posts arranged and tested in good time prior to regular meetings.
\nProvide cover for the PA to DHC and EA during absence.
\nProvide support to reception team where necessary.
\nAssist with processing of the diplomatic bags.
\nAny other related tasks as may be assigned.
\nEssential qualifications, skills and experience
\nDiscretion and confidentiality.
\nWorking knowledge of MS Office Packages.
\nSelf-motivation, forward thinking, good frustration-management and a positive outlook, this must include the ability to get along with a close-knit HMG teams.
\nStrong communication and interpersonal skills.
\nExcellent organisational skills.
\nThe ability to multi-task and time manage, with effective prioritisation.
\nProficient English.
\nDesirable qualifications, skills and experience
\nPrevious experience in administrative assistance.<\/p>\n
\nSeeing the Big Picture, Collaborating and Partnering, Delivering at Pace, Engaging Internationally
\nApplication deadline
\n10 April 2019
\nGrade
\nA1 (L)
\nType of Position
\nFixed Term
\nWorking hours per week
\n38
\nDuration of Post
\n36 months
\nRegion
\nAfrica
\nCountry\/Territory
\nGhana
\nLocation (City)
\nAccra
\nType of Post
\nBritish High Commission
\nNumber of vacancies
\n1
\nStarting monthly salary ()
\nUSD706
\nStart Date
\n3 June 2019
\nOther benefits and conditions of employment
\nLearning and development opportunities:<\/p>\n