The Planned Parenthood Association of Ghana (PPAG) is a voluntary, not for profit organization that undertakes advocacy and service delivery in Sexual Reproductive Health and Rights (SRHR) in Ghana. PPAG is a Member Association (MA) of the International Planned Parenthood Federation (IPPF). It is governed by respectable volunteers who are the members of the Association. The Governing body, formulate policies which are implemented by staff.<\/p>\n
Job Description<\/strong><\/p>\n Job Title:\u00a0Human Resources and Administration Manager\u00a0<\/strong><\/p>\n \u2022\u00a0Report To:<\/strong>\u00a0Director of Finance and Administration<\/p>\n JOB PURPOSE<\/strong><\/p>\n \u2022 To provide direction for employment policies and procedures, overseeing payroll, rewards and recognition programmes as well as managing workplace safety initiatives and ensure industrial harmony and sound administrative base.<\/p>\n KEY FUNCTIONS INCLUDE:<\/strong><\/p>\n \u2022 Human Resources Management KEY RESPONSIBILITIES\/DUTIES<\/strong><\/p>\n Human Resources Management<\/strong><\/p>\n \u2022 Under the direction and guidance of Director of Finance and Administration (DFA), plan and implement HR activities in the Association such as Leave schedules\/administration, recruitment, capacity building, staff welfare, staff audit & planning, etc. General Administration and Management<\/strong><\/p>\n \u2022 Ensure that all properties of the Association are properly secured and maintained. Procurement<\/strong><\/p>\n \u2022 Responsible for all procurement and procurement-related issues within the Association Qualification Required & Experience<\/strong><\/p>\n \u2022 A Masters\u2019 Degree in the Human Resources\/Management\/Public Administration or any other related field with a minimum of five (5) years relevant working experience, 3 of which must be in a managerial position. THE PERSON:<\/strong><\/p>\n \u2022 Must have a very good analytical and leadership skills Location:<\/strong>\u00a0Accra<\/p>\n How to Apply<\/strong><\/p>\n All interested persons with requisite qualification(s), should kindly send their Application Letters with a detailed Curriculum Vitae (CV) including two referees and cell phone numbers to\u00a0The Search Committee<\/strong>\u00a0Planned Parenthood Association of Ghana (PPAG)<\/strong>\u00a0P.O. Box AN 5756,\u00a0<\/strong>Accra-North<\/strong>\u00a0OR drop in at\u00a0PPAG Head Office,\u00a0<\/strong>Latebiokorshie,\u00a0<\/strong>Nasia Road<\/strong>\u00a0OR e-mail:\u00a0recruitment@ppag-gh.org<\/strong><\/p>\n Closing Date:<\/strong>\u00a016 December 2019<\/p>\n Only shortlisted applicants will be contacted for an interview. PPAG believes in Child and Vulnerable Adults\u2019 protection policy.<\/p>\n","protected":false},"excerpt":{"rendered":" The Planned Parenthood Association of Ghana (PPAG) is a voluntary, not for profit organization that undertakes advocacy and service delivery in Sexual Reproductive Health and Rights (SRHR) in Ghana. PPAG…..<\/p>\n","protected":false},"author":6721,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"om_disable_all_campaigns":false,"jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_newsletter_tier_id":0,"footnotes":"","jetpack_publicize_message":"","jetpack_is_tweetstorm":false,"jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":true,"jetpack_social_options":{"image_generator_settings":{"template":"highway","enabled":false}}},"categories":[50],"tags":[],"jetpack_publicize_connections":[],"jetpack_featured_media_url":"","jetpack_sharing_enabled":true,"jetpack_shortlink":"https:\/\/wp.me\/p2nO32-b99","_links":{"self":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts\/42851"}],"collection":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/users\/6721"}],"replies":[{"embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/comments?post=42851"}],"version-history":[{"count":0,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts\/42851\/revisions"}],"wp:attachment":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/media?parent=42851"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/categories?post=42851"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/tags?post=42851"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}
\n\u2022 General Administration
\n\u2022 Procurement<\/p>\n
\n\u2022 Develop programmes to enhance employee relations, career development and progression.
\n\u2022 Develop adequate induction and training programmes to ensure that new employees are properly introduced to the organizational culture
\n\u2022 Develop and deliver compensation and benefit comparison reports and make recommendations to improve the organization\u2019s compensation packages on annual basis.
\n\u2022 With guidance and direction from DFA, and in consultation with Unit\/Facility Heads coordinate and plan manpower requirement in the Association.
\n\u2022 In consultation with DFA, ensure that Job Classification systems exist and used as a basis of job descriptions, salary placement, staff rewards, etc.
\n\u2022 Ensure effective and efficient administration of Performance Management system and make recommendations for management decision-making.
\n\u2022 Ensure that the laid down procedures in recruiting, selecting\/placement of new staff, promotions and staff separations are complied with.
\n\u2022 Support employee opportunities for professional development and manage succession planning of staff
\n\u2022 Act as liaison between PPAG and available legal and professional resources to ensure that all employment policies follow current laws and regulations
\n\u2022 Make recommendations for policy and organizational review as well as develop and implement new policies and serve as a custodian of all policies<\/p>\n
\n\u2022 Responsible for planning and coordination of all office services, i.e. Security, cleaning, repairs and maintenance, utility services (water, electricity, telephone)
\n\u2022 Prepare accurate and timely unit reports for documentation and decision-making purposes
\n\u2022 Responsible for the insurance of staff and all properties belonging to the Association
\n\u2022 Ensure proper documentation of all PPAG\u2019s lands and other landed properties
\n\u2022 Responsible for the management of the Transport section.
\n\u2022 Ensure Proper documentation of all vehicles including motorbikes.
\n\u2022 The maintenance schedule for all vehicles and conduct monthly vehicle& fuel analysis.
\n\u2022 Supervise activities of drivers and vehicles scheduling<\/p>\n
\n\u2022 Ensure cost-effectiveness in supplies and value for money.
\n\u2022 Develop and regularly update the Suppliers\u2019 database as per the Association\u2019s policies and guidelines.
\n\u2022 Manage the Association\u2019s Supply Chain in particular, contraceptives and other clinic consumables.
\n\u2022 Perform and document risk management for supply contracts and agreements
\n\u2022 Anticipate unfavourable events through data analysis; prepare control strategies<\/p>\n
\n\u2022 A professional certificate will be an added advantage e.g Logistics Management, CHRMP, etc.<\/p>\n
\n\u2022 Have good working knowledge in the use of the computer
\n\u2022 Must have a very good interpersonal, communication, report writing and presentation skills
\n\u2022 Must be honest, transparent and reliable
\n\u2022 Must be youth-friendly and non-discriminatory
\n\u2022 Have a high sense of responsibility and very resourceful and innovative
\n\u2022 Must be a team player and be able to work with little or no supervision.
\n\u2022 Must have good knowledge of sourcing and procurement techniques as well as a dexterity in \u201creading\u201d the market
\n\u2022 Must have good knowledge of supplier or third-party management software
\n\u2022 Must have experience in collecting and analysing data
\n\u2022 Must have extended experience in administrative procedures
\n\u2022 Aptitude in decision-making and working with numbers
\n\u2022 Have a successful track record in setting priorities; keen analytic, organization and problem-solving skills which support and enable sound decision making
\n\u2022 Have excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders
\n\u2022 Must have good multi-tasking skills in a fast-paced working environment<\/p>\n