The Finance & Administrative Officer will have oversight responsibility over the performance of various
\nduties categorized by either financial or administrative support.
\n\u2022 Administrative responsibilities include file management, correspondence drafting, funding program support, and ensuring supplies to the office are managed and maintained.
\n\u2022 Administrative duties also include developing and maintaining administrative systems and performing clerical duties, such as word processing, meeting minute taking, scanning and photocopying.<\/p>\n
Job Description<\/strong><\/p>\n Job Title:\u00a0Finance and Administrative Officer<\/strong><\/p>\n Reporting to:<\/strong>\u00a0Executive Director Key Relationships:<\/strong>\u00a0The post-holder will work closely with GWS colleagues in Accra, the Executive Director and provide support to the GWS Office at Damongo Office in the Northern Region.<\/p>\n Responsible for:<\/strong>\u00a0Performance of various duties categorized by either financial or administrative support.<\/p>\n Administration:<\/strong><\/p>\n \u2022 General administrative support to the SIBCI Project. Financial:<\/strong><\/p>\n \u2022 Develop and maintain spreadsheets and reports for tracking expenditure and reporting to the European Union and other donors. Personal skills:<\/strong><\/p>\n \u2022 Working knowledge of the Tally ERP system or integrated computer systems. Qualification Required & Experience<\/strong><\/p>\n \u2022 A Bachelor\u2019s\/Masters\u2019 degree or equivalent qualification in Business Administration or Finance. Location:<\/strong>\u00a0Accra<\/p>\n How to Apply<\/strong><\/p>\n To apply: \u2022 A covering letter explaining why you are applying for the position and relating to your experience and skills to the roles indicated in the application pack (include your salary expectations) in your cover letter. \u2022 Full CV and contact details for two referees Email your application to:\u00a0sibci@ghanawildlifesociety.org<\/strong>\u00a0or deliver by hand to GWS addressing it to The\u00a0Executive Director,\u00a0<\/strong>Ghana Wildlife Society,\u00a0<\/strong>P. O. Box 13252, Accra.<\/strong><\/p>\n Closing Date:<\/strong>\u00a022 January, 2020<\/p>\n","protected":false},"excerpt":{"rendered":" The Finance & Administrative Officer will have oversight responsibility over the performance of various duties categorized by either financial or administrative support. \u2022 Administrative responsibilities include file management, correspondence drafting,…..<\/p>\n","protected":false},"author":6721,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"om_disable_all_campaigns":false,"jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_newsletter_tier_id":0,"footnotes":"","jetpack_publicize_message":"","jetpack_is_tweetstorm":false,"jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":true,"jetpack_social_options":{"image_generator_settings":{"template":"highway","enabled":false}}},"categories":[14],"tags":[2027],"jetpack_publicize_connections":[],"jetpack_featured_media_url":"","jetpack_sharing_enabled":true,"jetpack_shortlink":"https:\/\/wp.me\/p2nO32-bn3","_links":{"self":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts\/43713"}],"collection":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/users\/6721"}],"replies":[{"embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/comments?post=43713"}],"version-history":[{"count":0,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts\/43713\/revisions"}],"wp:attachment":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/media?parent=43713"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/categories?post=43713"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/tags?post=43713"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}
\nDuty Post:<\/strong>\u00a0Accra<\/p>\n
\n\u2022 Maintain project and donor documentation records, including project, staff and consultants\u2019
\ncontracts.
\n\u2022 Maintain schedules and details of project financial transfers and other project related payments
\nrequired and their due dates.
\n\u2022 Support the Project Manager to maintain a schedule of internal and external reporting deadlines,
\nand ensuring that the donor reporting requirements of project related contracts are fulfilled in a
\ntimely manner, and that all necessary information required for project reports is received from
\npartners in a timely manner.
\n\u2022 Support the preparation of contracts for consultants and liaising with consultants and partners on specific administrative requirements.
\n\u2022 Support Project staff in the preparation and implementation of project evaluations and audits.
\n\u2022 Liaise with the Project Manager to ensure that project and other programme staff comply with the prescribed administrative systems and requirements as set out by GWS.
\n\u2022 Support GWS on annual strategy review meetings and quarterly programmes meetings.
\n\u2022 Arrange translations of Project publications when necessary. File systems development and maintenance.
\n\u2022 Word processing, minute taking, photocopying, scanning, etc.
\n\u2022 Ensure effective office and kitchen supply management and inventory controls.<\/p>\n
\n\u2022 Ensure that project expenditures are adequately tracked in accordance with the agreed project budgets.
\n\u2022 Petty cash management and custody.
\n\u2022 Support the Project Manager to prepare financial reports as required by the EU and other donors or for internal monitoring.
\n\u2022 Prepare and monitor requests for transfers of funds to project implementing partners.
\n\u2022 Keep relevant programme staff informed of incoming and outgoing funds.
\n\u2022 ake charge of coding invoices and other project expenditures.
\n\u2022 Take charge of reconciling project expenditure with organisational accounts.<\/p>\n
\n\u2022 Practical knowledge of computer systems, including internet navigation and various Microsoft Office applications especially Excel.
\n\u2022 Be able to work under pressure and attend to any ad hoc functions as may be required.
\n\u2022 Be self-driven and able to work within tight deadlines.<\/p>\n
\n\u2022 Relevant experience of coordinating conservation projects (at least Euros 100K).
\n\u2022 A strong technical background and understanding of a range of conservation issues, particularly including protected area management, sustainable agriculture in conservation landscapes, conservation financing.
\n\u2022 Experience working with partners, government institutions and communities.<\/p>\n