Plan International is an independent development and humanitarian organisation that advances children\u2019s rights and equality for girls.<\/p>\n
We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it\u2019s girls who are most affected.<\/p>\n
Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.<\/p>\n
We support children\u2019s rights from birth until they reach adulthood. And we enable children to prepare for \u2013 and respond to \u2013 crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.<\/p>\n
We have been building powerful partnerships for children for over\u00a080 years, and are now active in more than 70 countries.<\/p>\n
Job Description<\/strong><\/p>\n Position: Quality Assurance Specialist<\/strong> Department & Location\u00a0 Programs (Tamale)\u00a0Date\u00a0 March 2020 Directly Supervises:\u00a0Country Director<\/p>\n Not applicable Plan International Ghana is looking for a Quality Assurance Specialist to work on a project titled \u201cWomen\u2019s Innovation for Sustainable Enterprises (WISE)\u201d. The WISE Project seeks to leverage the enormous potential and agency of Ghanaian women entrepreneurs aged 19 to 55 years in rural and peri-urban areas by employing both demand- and supply-side interventions to contribute to increased realization of rights to economic empowerment, well-being and inclusive economic growth in 3 districts in Bono and Ahafo regions (Sunyani Municipal, Tano North and Techiman Municipal) and 2 districts in Northern region (Kumbungu and Tolon). The project will start in February 2020, has a duration of 4 years, and a budget of over 5.5 million EUR.<\/p>\n Dimensions of Role:<\/p>\n He\/She will contribute to the successful financial project management in compliance with donor (Global Affairs Canada guidelines. He\/She will strengthen the capacity of the respective project staff and local partner organizations for quality financial administration.<\/p>\n He\/She ensures that financial reports and the respective supporting documents shared with the donor are of high quality. To achieve this the Quality Assurance Specialist will work at two levels:<\/p>\n Preliminary review financial reports before they are shared with CNO<\/p>\n Provide initial support and capacity building of financial teams of new partner organizations and Plan staff<\/p>\n Provide Risk Management and support for the proper functioning of WISE financial System <\/p>\n Typical Responsibilities \u2013 Key End Results of Position: Coordinates and monitors the Quality Assurance function of the WISE project<\/p>\n Participates in the design, implementation and monitoring of all the processes required in the Quality Assurance work (annual plan, standard working papers, reporting format and protocols) etc.<\/p>\n Strengthens the risk management processes in line with the Plan International Global and Regional strategy through facilitation of the project risk management plan of actions and monitoring of the Risk Register.<\/p>\n Follows up on Action-plans agreed between management and external Auditors for full compliance and reports to Country Director<\/p>\n Reviews Internal Control Systems for its effectiveness and appropriateness to achieve the project\u2019s objectives and reports on areas of improvement<\/p>\n Performs special confidential tasks assigned by the Country Director<\/p>\n Ensures quality standards are met through review of processes at risk in the annual review plan<\/p>\n Monitors action taken by management in response to assurance reviews, ensuring effective follow up<\/p>\n Adheres to Plan\u2019s Child Protection Policy to safeguard and protect the child at all times without any reports or incidents of child abuse<\/p>\n Ensures Plan\u2019s gender equality policy is adhered to<\/p>\n To coordinate the Risk Management system to ensure that all risk owners are prompted monthly to update their risk action points<\/p>\n Performs and other duties that may be assigned from time to time to ensure the effective implementation of the Wise Project<\/p>\n Providing Assurance: Planning, monitoring and quality review of Assurance engagements on key systems, processes, policies and controls carried out at the project level.<\/p>\n Develops a Financial Year (FY) workplan for the country\/ specific area of work, as agreed with the Project Lead, that provides assurance on key systems, processes, policies and controls in Plan Ghana<\/p>\n Prepares monitors budget to implement the Annual workplan<\/p>\n Reviews ongoing assurance assignments on the workplan in the line with International Standards on internal auditing<\/p>\n Prepares Reports to relevant stakeholders on assurance engagement assignments undertaken<\/p>\n Monitors the process of management\u2019s Actions in response to Assurance Reviews<\/p>\n Change Management, management support and learning: Provides practical recommendations on how to improve systems, processes, policies and controls relating to the WISE project.<\/p>\n Facilitates the sharing of learning, based on best practices or from different partners as well from best standards and practices on the project<\/p>\n Provides technical support in network meetings and other organizational trainings focusing on risk management and effectiveness of the control framework<\/p>\n Provides advice to CMT on systems, processes and policy reviews, in agreement with the Project Lead<\/p>\n Relationship Management: Builds relationships with internal and external stakeholders to facilitate conduct of quality assurance engagements and exchange of knowledge on assurance best practices<\/p>\n Builds relationships with key internal stakeholders mainly project team and country management to facilitate the conduct of quality assurance engagements and\u00a0 identify appropriate areas for management support Dealing with Problems:<\/p>\n Working across a large geographical area and multiple districts\/municipalities with different languages that require strategic choices to be made on the prioritization of assurance needs to be addressed Communications and Working Relationships: Knowledge, Skills and Behaviours Required to Achieve Role\u2019s Objectives: Master\u2019s degree in Finance, Accounting, Auditing or its equivalent, with Part II Professional Qualification; Skills:<\/p>\n Ability to train and mentor staff, partners and communities Behaviour: Physical Environment and Demands: The position typically works in an office environment with 50% extensive travel in project locations and visit to partner organizations.<\/p>\n Level of Contact with Children: <\/p>\n Location:Tamale<\/strong><\/p>\n Type of Role:\u00a0Finance<\/strong><\/p>\n Reports to:\u00a0Project Manager<\/strong><\/p>\n Grade:\u00a0D1<\/strong><\/p>\n Closing Date:\u00a028th February 2020<\/strong><\/p>\n","protected":false},"excerpt":{"rendered":" Plan International is an independent development and humanitarian organisation that advances children\u2019s rights and equality for girls. We believe in the power and potential of every child. But this is…..<\/p>\n","protected":false},"author":6721,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"om_disable_all_campaigns":false,"jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_newsletter_tier_id":0,"footnotes":"","jetpack_publicize_message":"","jetpack_is_tweetstorm":false,"jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":true,"jetpack_social_options":{"image_generator_settings":{"template":"highway","enabled":false}}},"categories":[96],"tags":[],"jetpack_publicize_connections":[],"jetpack_featured_media_url":"","jetpack_sharing_enabled":true,"jetpack_shortlink":"https:\/\/wp.me\/p2nO32-bMl","_links":{"self":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts\/45281"}],"collection":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/users\/6721"}],"replies":[{"embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/comments?post=45281"}],"version-history":[{"count":0,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts\/45281\/revisions"}],"wp:attachment":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/media?parent=45281"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/categories?post=45281"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/tags?post=45281"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}
\nGrade\u00a0D1<\/strong><\/p>\n
\nReports to (position):<\/p>\n
\nPurpose:\u00a0 How does this post support Plan International\u2019s strategy and mission?\u00a0Plan International is an independent non-profit organization that advances children\u2019s well-being and equality for girls. Working in building powerful partnerships for children for over 80 years and present in 70 countries, Plan International strives for a just world, tackling the root causes of the challenges facing girls and all vulnerable children while working together with children, young people, our supporters and partners.<\/p>\n
\nArea of Responsibility \u2013 Wise Project
\nLocated at Tamale<\/p>\n
\n\u201cWhat\u201d is done and \u201cwhy\u201d, but not \u201chow\u201d; include indicators for success<\/p>\n
\nInfluences change within and the project team to strengthen risk management, accountability and effectiveness.
\nSupports management in improving operations and to provide a platform for learning across Plan.<\/p>\n
\nInteract with other quality assurance functions from local and other INGOs, and the donor community to exchange knowledge and learn on assurance best practices and developments in risk management<\/p>\n
\nThe role woks with the management of country, Plan International Canada. This places a requirement for the development of excellence working relationships and communication that is greater than in more regular management relationships
\nDeciding which assignments to prioritize given the many competing assurance needs of the various stakeholders of the project
\nFinding effective assurance solutions to varying and rapidly changing risk levels of the proejct
\nAdvising management at different levels in the organization on effective risk management levels
\nMaking effective recommendations to management on how to improve the control framework and manage risks in various contexts across different functions
\nInfluencing management to implement recommendations made from assurance review
\nIdentifies, analyzes and documents all success factors and risks facing the WISE project and its partners. Updates the analysis as often as needed and reports them to management and provides his\/her recommendations for validation or improvement of risk management and overall internal control system
\nHelps in identification of capacity building needs with regards to staff, partners and community understanding and compliance to Internal Controls procedures
\nProvides training and technical support to Plan partners and communities to best practices with regards to Plan finance and administrative policies and procedures
\nEnsures the existence and use of effective internal controls<\/p>\n
\nWorking contacts inside and outside the organization; include the purpose and level (high, medium, low) of the contact
\nWise Project Management Team (including PU Managers)
\nPlan Ghana Technical Specialists
\nCountry Office and Canada National Office Finance teams
\nMaintains high contact with staff regarding Plan policies and procedures
\nMaintains low contact with the Country Office and other Global Assurance team<\/p>\n
\nKnowledge and Experience:<\/p>\n
\nExtensive practical experience of at least five years in risk-based auditing;
\nKnowledge of program and project implementation is an added advantage;
\nAt least 3 years\u2019 experience in similar position with a recognized institution preferably an International NGO<\/p>\n
\nGood analytical and synthesis skills
\nAbility to study and quickly understand new operating environment and organizational systems
\nGood communications skills (written or oral)
\nGood listening and negotiating skills
\nIndependence and objectivity, you should be able to work with minimum supervision
\nOrganized, methodical and meticulous<\/p>\n
\nPromoting high performance
\nOpen to feedback and willing to try new approaches and processes
\nExcellent Team Spirit
\nPromotes innovation, learning and transparency
\nCommunicates effectively and enthusiastically as appropriate to the audience
\nGains, develops and retains credibility
\nBehaves consistently in their approach to work and decision making<\/p>\n
\nMay be \u201ctypical office environment\u201d; note if heavy lifting, climbing, excess travel, etc.<\/p>\n
\nLow contact: No contact or very low frequency of interaction
\nLow contact- the job responsibilities of this position does not require the post holder to have any one-to-one contact with children on a daily basis. There would be occasional contact with children and it is expected that children shall be protected at all times.<\/p>\n