Plan International is an independent development and humanitarian organisation that advances children\u2019s rights and equality for girls.<\/p>\n
We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it\u2019s girls who are most affected.<\/p>\n
Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.<\/p>\n
We support children\u2019s rights from birth until they reach adulthood. And we enable children to prepare for \u2013 and respond to \u2013 crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.<\/p>\n
We have been building powerful partnerships for children for over\u00a080 years, and are now active in more than 70 countries.<\/p>\n
JOB DESCRIPTION<\/strong><\/p>\n Role: Procurement & Grants Coordinator\u00a0Grade\u00a0C2<\/strong><\/p>\n Department and Location\u00a0Tamale\u00a0Date\u00a0March,\u00a0 2020 Plan International Ghana is looking for a Procurement and Grants Coordinator to effectively work with a team of professionals and deliver high quality programming and results for a project titled \u201cWomen\u2019s Innovation for Sustainable Enterprises (WISE)\u201d. The WISE Project seeks to leverage the enormous potential and agency of Ghanaian women entrepreneurs aged 19 to 55 years in rural and peri-urban areas by employing both demand- and supply-side interventions to contribute to increased realization of rights to economic empowerment, well-being and inclusive economic growth in 3 districts in Bono and Ahafo regions (Sunyani Municipal, Tano North and Techiman Municipal) and 2 districts in Northern region (Kumbungu and Tolon). The project will start in February 2020, has a duration of 4 years, and a budget of over 5.5 million EUR. Participates in the preparation of grants-related project budget and its subsequent modifications to ensure it meets Plan and donor requirements. Typical Responsibilities:<\/p>\n Procurement and Logistic support functions: Grants Reporting:<\/p>\n Supports Grants Reporting to ensure they meet donor requirements and produce no negative\/adverse feedback. To do this, the role will:<\/p>\n Develop, update and maintain a schedule for grants reporting detailing the donor, reporting requirements, type of reports, deadlines. Grants Administration and Management Capacity Building Dealing with problems:<\/p>\n Analyses procurement and grants issues for decision making and refer to a higher manager for approval Communications and Working Relationships:<\/p>\n Keeps and maintain a high contact with contractors, service providers and suppliers for the provision of goods, material, equipments, utilities repairs and maintenance that would ensure Plan receives value for money. Knowledge, Skills, Behaviours, and Experience Required to Achieve Role\u2019s Objectives:<\/p>\n Qualification and Experience Knowledge<\/p>\n Fair knowledge in grants Skills Behaviours Physical Environment and Demands: Level of Contact with Children: Low level contact: the job responsibilities of this position does not require the post holder to have any one-to-one contact with children on a daily basis however, in situation that this arises, it is expected that children shall be protected at all times.<\/p>\n PLAN INTERNATIONAL\u2019S VALUES IN PRACTICE<\/p>\n We are open and accountable We strive for lasting impact We work well together We are inclusive and empowering Location:Tamale<\/strong><\/p>\n Type of Role:\u00a0Administration<\/strong><\/p>\n Reports to:\u00a0Project Accountant<\/strong><\/p>\n Grade:\u00a0C2<\/strong><\/p>\n Closing Date:\u00a028th February 2020<\/strong><\/p>\n","protected":false},"excerpt":{"rendered":" Plan International is an independent development and humanitarian organisation that advances children\u2019s rights and equality for girls. We believe in the power and potential of every child. But this is…..<\/p>\n","protected":false},"author":6721,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"om_disable_all_campaigns":false,"jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_newsletter_tier_id":0,"footnotes":"","jetpack_publicize_message":"","jetpack_is_tweetstorm":false,"jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":true,"jetpack_social_options":{"image_generator_settings":{"template":"highway","enabled":false}}},"categories":[85],"tags":[],"jetpack_publicize_connections":[],"jetpack_featured_media_url":"","jetpack_sharing_enabled":true,"jetpack_shortlink":"https:\/\/wp.me\/p2nO32-bMm","_links":{"self":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts\/45282"}],"collection":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/users\/6721"}],"replies":[{"embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/comments?post=45282"}],"version-history":[{"count":0,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts\/45282\/revisions"}],"wp:attachment":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/media?parent=45282"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/categories?post=45282"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/tags?post=45282"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}
\nReports to\u00a0Reports to: Project Lead
\nPurpose:\u00a0 How does this post support Plan International\u2019s strategy and mission?
\nPlan International is an independent non-profit organization that advances children\u2019s well-being and equality for girls. Working in building powerful partnerships for children for over 80 years and present in 70 countries, Plan International strives for a just world, tackling the root causes of the challenges facing girls and all vulnerable children while working together with children, young people, our supporters and partners.<\/p>\n
\nDimension of Role:<\/p>\n
\nProvide support towards a budgetary control system to monitor grant budget vs. expenditure, and advises Project Accountant on variances and corrective actions required to be taken
\nSupports Grants Reporting to ensure they meet donor requirements
\nOne Front Desk Assistant, 2 Drivers, and 1 Janitors report to the role
\nThe post-holder will be based in Tamale but travel to project districts where the WISE project operates for approximately 30% of her\/his time.<\/p>\n
\nProcess purchase and supply of goods and materials for WISE project as per the Plan International Operational Manuel (OPM),\u00a0 local procedures and policies to ensure value for money is obtained at all times
\nAssist in the preparation and processing of bidding documents for public tender offers to ensure a fair and transparent process for securing the services of consultants and contractors
\nEnsure the effective allocation, utilization and management of vehicles for Plan\u2019s activities as per FOB, local policy and local procedures with low incidence of vehicular accidents and reduced cost of repairs and maintenance.
\nEnsure the adequate supply of utilities and maintenance of office equipment and machinery for the smooth flow of work in the office with minimum disruption of work outflow
\nEnsure the effective management of stores to ensure the effective implementation of program activities with no reports or incidents on mismanagement of stores
\nReview, update and maintain the Fixed Assets Register for the PU to keep and track all assets with no reports of loss of assets
\nEnsure the office & its environment are well kept and maintained to facilitate the smooth flow of office work without any adverse disruptions
\nEnsure Plan\u2019s offices and staff are insured to safeguard life and property at all times to ensure that staff work effectively without any fear of non-protection
\nEnsure Fixtures, fittings & utilities for expatriate staff are provided to ensure that they are well-settled for work without complaints about their living conditions
\nPerform any other duties that may be assigned from time to time to support the attainment of organizational goals<\/p>\n
\nReview reports due donors and ensure that reports meet donor reporting requirements as per Funding Agreement Document Funding Bundle Agreement Document (FAD) and other documented agreements and recommend actions to Project Accountant.
\nFacilitate timely follow ups on donor deadlines and ensure that all donor queries are adequately addressed.<\/p>\n
\nPerform grants related routine maintenance in SAP.
\nAssist in the preparation of regular cash flow forecasts\/funding requirements for donor-specific bank accounts to ensure availability of cash for projects.
\nAssist Project Accountant in ensuring that grant transaction reports as per GL Smartlist match expenditures reported on the Grants Tracking System (GTS) and discrepancies corrected on a timely basis.
\nPrepares audit action lists for grant audits and follows up on its implementation.\u00a0 Presents regular updates on grant audit action lists.
\nAssist in review of Partner liquidations and financial reports before further funds are advanced.
\nAssist the review standard report template for Plan\u2019s partners to ensure consistency in reporting.
\nFulfills Plan\u2019s Child Protection and Safe guarding Policy at all times to protect children from all forms of abuse<\/p>\n
\nAssist in the facilitation of capacity enhancement of staff and partners on grant policies, grants development and management through mentoring and training.
\nSupports staff with the required capacity to perform grants related routine maintenance in SAP<\/p>\n
\nUnderstands procurement and logistics requirements as per the operating manual and other policies and procedures and provides required support to WISE project staff
\nExhibit a good sense of judgment and responsibility in the performance of duties
\nRefers all final decision making to a senior manager
\nAnalyses issues for decision making to strengthen and support delivery of Grants activities that meet organizational requirements and refers to Supervisor for approval.
\nWorks with minimum supervision<\/p>\n
\nMaintains a high contact with all project staff to receive and process requests for administrative services
\nMaintains medium contact with other staff from the Program Unit and country office to offer support for implementation of the WISE related activities<\/p>\n
\nBachelor\u2019s Degree in Procurement and Logistics, Business in Administration,\u00a0 Accounting and ICA Ghana Part 2 or ACCA Foundation (Level 2) or equivalent
\nAt least 3-4 years working experience in a similar position.
\nProficient in the use of Microsoft Office packages (Word, Excel, Internet Software and Power Point).<\/p>\n
\nFair knowledge of project planning, management, supervision, monitoring and evaluation tools
\nUnderstanding of International Donor requirements.<\/p>\n
\nStrong training and presentation skills
\nCommunication Skills (both oral and written skills)Ability to build internal and external networks
\nStrong team building skills
\nCritical thinking and analytical skills
\nAbility to deliver to tight deadlines
\nGood coordination skills
\nGood Judgment and negotiation skills<\/p>\n
\nPromotes innovation and learning
\nCommunicates effectively and enthusiastically
\nBehaves consistently in his\/her approach to work and decision-making
\nCommunicates clearly and effectively
\nAbility to facilitate participative processes for all stakeholders implementing the WISE projects
\nStrong team building skills
\nIndependence, objectivity and integrity
\nOrganized, methodic and meticulous<\/p>\n
\nTravel requirements
\nThis position entails a minimum of 30% travel within the WISE project locations.<\/p>\n
\nLow contact:\u00a0\u00a0\u00a0\u00a0 \u00a0No contact or very low frequency of interaction
\nMid contact:\u00a0\u00a0\u00a0\u00a0 \u00a0Occasional interaction with children<\/p>\n
\nPromotes a culture of openness and transparency, including with sponsors and donors.
\nHolds self and others accountable to achieve the highest standards of integrity.
\nConsistent and fair in the treatment of people.
\nOpen about mistakes and keen to learn from them.
\nAccountable for ensuring we are a safe organisation for all children, girls & young people<\/p>\n
\nArticulates a clear purpose for staff and sets high expectations.
\nCreates a climate of continuous improvement, open to challenge and new ideas.
\nFocuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
\nEvidence-based and evaluates effectiveness.<\/p>\n
\nSeeks constructive outcomes, listens to others, willing to compromise when appropriate.
\nBuilds constructive relationships across Plan International to support our shared goals.
\nDevelops trusting and \u2018win-win\u2019 relationships with funders, partners and communities.
\nEngages and works well with others outside the organization to build a better world for girls and all children.<\/p>\n
\nSeeks constructive outcomes, listens to others, willing to compromise when appropriate.
\nBuilds constructive relationships across Plan International to support our shared goals.
\nDevelops trusting and \u2018win-win\u2019 relationships with funders, partners and communities.
\nEngages and works well with others outside the organization to build a better world for girls<\/p>\n