Established in 2002, the International Cocoa Initiative (ICI) is the leading organisation promoting child protection in cocoa-growing communities. ICI works with the cocoa industry, civil society and national governments in cocoa-producing countries to ensure a better future for children and contribute to the elimination of child labour. ICI has developed a Child Labour Monitoring and Remediation System (CLMRS) that allows industry partners to manage responsibly the risk of child labour in their cocoa supply chain. In line with the Ghana Child Labor Monitoring System (GCLMS), the system is based on the presence of Community Facilitators (CF) within cocoa-growing communities who raise awareness on the issue of child labour; identify cases and implement remediation activities.<\/p>\n
International Cocoa Initiative (ICI), Terms of Reference, Finance and Administrative Assistant, Ghana<\/p>\n
Job Description<\/strong><\/p>\n Job Title:\u00a0Finance and Administrative Assistant<\/strong><\/p>\n The International Cocoa Initiative (ICI) (www.cocoainitiative.org) seeks a\u00a0FINANCE AND ADMINISTRATIVE ASSISTANT\u00a0to support its operations in the Accra Office in Ghana.<\/p>\n CONTRACT DURATION: FIXED TERM<\/strong><\/p>\n MAIN TASKS AND RESPONSIBILITIES<\/strong><\/p>\n Fleet management and office security and safety<\/strong><\/p>\n \u2022 Manage the fleet management software to track the movements and behaviours of drivers and the vehicles on the road to ensure they are in line with our security guidelines Facility management including office consumables<\/strong><\/p>\n \u2022 Ensure maintenance and repairs works on the office building are promptly detected and corrected Procurement-soliciting for invoices and raising of purchase orders<\/strong><\/p>\n \u2022 Soliciting for pro-forma invoices or quotations from potential suppliers in line with the ICI procurement policy and office and projects budget Banking\/ Statutory Services<\/strong><\/p>\n \u2022 Prompt deposit of cash, particularly arising from liquidations of cash disbursed and submit the pay in slip to the finance officer for filing SKILLS<\/strong><\/em><\/p>\n \u2022 Ability to communicate effectively with a wide range of actors; Qualification Required & Experience<\/strong><\/p>\n Applicant must have:<\/p>\n \u2022 either a higher diploma or a degree in business or a relevant discipline and TRAVEL REQUIREMENTS<\/strong><\/p>\n The position is based in in the ICI\u2019s Ghana office in Accra.<\/p>\n LANGUAGES:<\/strong>\u00a0Fluency in written and spoken English.<\/p>\n Location:<\/strong>\u00a0Accra<\/p>\n How To Apply<\/strong><\/p>\n Please send your CV AND A COVER LETTER. Please put \u201cFINANCE AND ADMINISTRATIVE ASSISTANT\u201d in the email subject line to:\u00a0recruitment-gha@cocoainitiative.org<\/strong><\/p>\n NB:<\/strong>\u00a0\u2022 ?ICI has zero-tolerance for all forms of child neglect, abuse (sexual, physical, emotional, and psychological) and exploitation (sexual and commercial). \u2022 ICI commits to put the best interest of the child first, and at the centre of its work, irrespective of a child\u2019s ability, ethnicity, faith, gender, sexuality and culture. \u2022 ICI recognizes its responsibility to ensure and to promote a safe and secure environment for children. To effectively manage risks to children, ICI requires the commitment, support and cooperation of all staff, associates, partners, suppliers, service-providers and visitors. By applying at ICI, you automatically agree to the above term and uphold the principles described herein<\/p>\n","protected":false},"excerpt":{"rendered":" Established in 2002, the International Cocoa Initiative (ICI) is the leading organisation promoting child protection in cocoa-growing communities. ICI works with the cocoa industry, civil society and national governments in…..<\/p>\n","protected":false},"author":6721,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"om_disable_all_campaigns":false,"jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_newsletter_tier_id":0,"footnotes":"","jetpack_publicize_message":"","jetpack_is_tweetstorm":false,"jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":true,"jetpack_social_options":{"image_generator_settings":{"template":"highway","enabled":false}}},"categories":[14],"tags":[],"jetpack_publicize_connections":[],"jetpack_featured_media_url":"","jetpack_sharing_enabled":true,"jetpack_shortlink":"https:\/\/wp.me\/p2nO32-c3r","_links":{"self":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts\/46341"}],"collection":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/users\/6721"}],"replies":[{"embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/comments?post=46341"}],"version-history":[{"count":0,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts\/46341\/revisions"}],"wp:attachment":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/media?parent=46341"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/categories?post=46341"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/tags?post=46341"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}
\n\u2022 Ensure vehicle logbooks are maintained in all the vehicles and that they are properly filled by the drivers and do a monthly analysis of vehicle usage and fuel consumption for reasonability of usage and fuel consumption
\n\u2022 Work with the drivers to ensure that vehicle maintenance, insurance, and road worthy certificates are timely done, and that all incidence are timely reported
\n\u2022 Report any incidence of health and security concern on the office premises eg, access to the building, theft, fire risk, pollution etc. to the Country Director\/Adm. Officer for immediate remediation
\nCoordinate the global security policy implementation and be the security focal point<\/p>\n
\n\u2022 Keep a generator logbook and ensure the office generator is regularly serviced in line with the terms of the tenancy agreement
\n\u2022 Keep records of all office consumables and ensure the right usage and timely replenishment<\/p>\n
\n\u2022 Raising of purchase order with all supporting documents attached for relevant approvals<\/p>\n
\n\u2022 When necessary withdraw cash from the bank for petty cash expenses on the instructions of the Senior Finance Officer
\n\u2022 Maintain good relations with government offices such as the Ghana Revenue Authority, the Registrar General\u2019s Department, Data Protection Authority for the submission of forms for the payment of withholding taxes, PAYE etc., and the renewal and filing of all statutory documents.
\n\u2022 Will be required to perform any other duties assigned by the immediate supervisors<\/p>\n
\n\u2022 Excellent organizational and planning skills;
\n\u2022 Excellent command of the Microsoft Office software products, Word, Excel and Outlook.<\/p>\n
\n\u2022 at least 2-3 years relevant working experience and demonstrate the willingness and ability to learn within a short period of time.<\/p>\n