Plan International is an independent development and humanitarian organisation that advances children\u2019s rights and equality for girls.<\/p>\n
Job Description<\/strong><\/p>\n Job Title: Project Accountant -Short Term\u00a0<\/strong><\/p>\n We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it\u2019s girls who are most affected.<\/p>\n Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.<\/p>\n We support children\u2019s rights from birth until they reach adulthood. And we enable children to prepare for \u2013 and respond to \u2013 crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.<\/p>\n We have been building powerful partnerships for children for over\u00a080 years, and are now active in more than 70 countries.<\/p>\n ROLE PROFILE<\/p>\n Title\u00a0Projects Accountant Dotted reporting line to the Head of Finance and Operations ROLE PURPOSE Working in 50 developing countries across Africa, Asia and the Americas, Plan aims to reach as many excluded\/marginalized children as possible. Plan partners with key stakeholders and delivers high quality programs that address the barriers to children realizing their full potential. Dimensions of the Role Financial measures or statistics relevant to post such as budget; list of direct and indirect reports ACCOUNTABILITIES<\/p>\n [This section is critical for clarifying expectations of the role, providing the framework for its relationship with colleagues and providing areas of accountability against which performance can be managed. \u201cWhat\u201d is done and \u201cwhy\u201d, but not \u201chow\u201d; include indicators for success<\/p>\n Prepares financial and other reports to aid the preparation of the overall project financial reports for dissemination and decision making.\u00a0 To do this, the position holder:- Budget preparation and Budgetary Control Support for the effective implementation of the SHOW project financial plans. To do this, the position holder will:- Coordinates Cash Forecasting for the SHOW project to ensure the availability of funds for project operations. To do this, the role will: Operates the Plan International operation software to meet Plan\u2019s\/Donor spending and financial reporting requirements. To do this, the role will: Implement Internal Financial Controls & Payment processes for the attainment of value for money at all times. To do this, the role will: Others: KEY RELATIONSHIPS<\/p>\n [This section refers to people inside and\/or outside of the organisation that the post-holder needs to have contact with, and why. This should include virtual presence.]<\/p>\n \u2022\u00a0Medium contact with Plan partner organizations to ensure Plan receives value for money and the financial requirements are adhered to. TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE<\/p>\n [This section details the skills, knowledge and expertise the post holder will be required to demonstrate in doing the job well. Essential Demonstrated behaviors needed by the postholder to successfully perform the role: Skills Specific to the post needed to put knowledge into practice. PLAN INTERNATIONAL\u2019S VALUES IN PRACTICE We work well together We are inclusive and empowering PHYSICAL ENVIRONMENT This position entails 40% travelling within the program unit.<\/p>\n Level of Contact with Children: Mode of Application: All employment is conditioned upon the successful completion of background checks, including criminal record checks where possible.<\/p>\n Qualified Ghanaian nationals, especially female candidates are encouraged to apply. Only shortlisted candidates would be contacted.<\/p>\n Plan International is an equal opportunities employer, committed to the protection of children and gender equality and our recruitment procedure reflects this.\u00a0 Selected applicants will be expected to comply with the child protection policy of the organization.<\/p>\n","protected":false},"excerpt":{"rendered":" Plan International is an independent development and humanitarian organisation that advances children\u2019s rights and equality for girls. Job Description Job Title: Project Accountant -Short Term\u00a0 We believe in the power…..<\/p>\n","protected":false},"author":6721,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"om_disable_all_campaigns":false,"jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_newsletter_tier_id":0,"footnotes":"","jetpack_publicize_message":"","jetpack_is_tweetstorm":false,"jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":true,"jetpack_social_options":{"image_generator_settings":{"template":"highway","enabled":false}}},"categories":[11],"tags":[],"jetpack_publicize_connections":[],"jetpack_featured_media_url":"","jetpack_sharing_enabled":true,"jetpack_shortlink":"https:\/\/wp.me\/p2nO32-fR7","_links":{"self":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts\/60953"}],"collection":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/users\/6721"}],"replies":[{"embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/comments?post=60953"}],"version-history":[{"count":0,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts\/60953\/revisions"}],"wp:attachment":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/media?parent=60953"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/categories?post=60953"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/tags?post=60953"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}
\nFunctional Area\u00a0SHOW PROJECT
\nReports to\u00a0Project Manager<\/p>\n
\nLocation\u00a0Tamale\u00a0Travel required\u00a030%
\nEffective Date\u00a0\u00a0\u00a0\u00a0\u00a0 01-11-2021\u00a0Grade\u00a0D1<\/p>\n
\n[A concise statement, capturing the primary reasons that this role exists and a clear articulation of the context of the role. How will this role contribute to creating lasting change for children?]<\/p>\n
\nThis position is to support the successful implementation of the SHOW project in ensuring that all project operations are conducted as per the prescriptions of the Operations Manual (OM) and other approved policies and also in accordance to the donor\u2019s procedures and policies.<\/p>\n
\n[This section provides a summary of the size and authority of the post. It covers the size of the budget held, the numbers of direct reports, other key stakeholders who may depend on it, the type of communication required, the external representation involved and the reach of the role.]<\/p>\n
\n\u2022\u00a0Controls and monitor the Project budget of GHS 3,585,144
\n\u2022\u00a0Area of Responsibility \u2013 SHOW Project<\/p>\n
\nThis should include a series of brief statements that define the end results required. eg. drive, contribute, identify, manage, responsible for, advise\/coach, build, develop, provide, conduct, oversee, establish, participate etc.
\nStatements should ideally be worded so that they will lead to thoughts of measurement.\u00a0 For example, it is better to state something like \u201cachieve maintenance standards\u201d than \u201cundertake maintenance\u201d.\u00a0 The former leads to a measure against the maintenance standards.]<\/p>\n
\n\u2022\u00a0Ensures that project transactions are reviewed and correctly entered into SAP on a timely basis;
\n\u2022\u00a0Provides quarterly, year-end and other grants financial reports and analyses as per required instructions for management decision making;
\n\u2022\u00a0Ensures proper filing (electronic and hard copy) of grants financial reports;
\n\u2022\u00a0Assists the Project Manager in the preparation of quarterly and year-end financial schedules of the project;
\n\u2022\u00a0Consolidates and submits monthly community and partner visits reports received from Project Staff;
\n\u2022\u00a0Reviews project sub-ledger for all advances and prepaid expenses and follows up on outstanding advances;
\n\u2022\u00a0Monitors and reviews advance liquidation.<\/p>\n
\n\u2022\u00a0Be In charge of the preparation of the project budget and subsequent modifications
\n\u2022\u00a0Monitor project budget and modify when necessary;
\n\u2022\u00a0Consolidate monthly project budget and Financial Report;
\n\u2022\u00a0Maintain a budgetary control system to monitor grant budget vs. Expenditure and advise management on variances and corrective actions required to be taken;
\n\u2022\u00a0Respond to grants financial queries in liaison with the Head of finance and Operations, Business Development Manager and the Project Manager;
\n\u2022\u00a0Train\/coach partner finance staff in delivery of job requirements to support grants compliance and financial reporting;
\n\u2022\u00a0Ensure Partner liquidations and financial reports are properly reviewed before further funds are advanced;
\n\u2022\u00a0Create standard report template for Plan\u2019s partners to ensure consistency in reporting;
\n\u2022\u00a0Ensure compliance with best practices and donor specific requirements by Partners\/Sub-grantees.<\/p>\n
\n\u2022\u00a0Promptly transfer funds to Project bank accounts and ensure effective cash flow management;
\n\u2022\u00a0Ensure project bank accounts and cash balances never go negative by following up in a timely manner.<\/p>\n
\n\u2022\u00a0Submit monthly cash forecast to the Country Accountant;
\n\u2022\u00a0Ensure that all approved Project budget account lines \u2013 donor account lines together with subsequent modifications are accurate in SAP;
\n\u2022\u00a0Undertake checks to ensure that all transactions are accurately entered into the SAP;
\n\u2022\u00a0Ensure the SAP monthly reports are printed and signed off;
\n\u2022\u00a0Analyze project balance especially expense accounts after system closure and effect the necessary corrections with the support of Project Manager.<\/p>\n
\n\u2022\u00a0Prepare the weekly payment list based on the Cash forecast requirement approved
\n\u2022\u00a0Project payments made as per approved policies and procedures.
\n\u2022\u00a0Review all the vouchers for completeness and documentation and arithmetic accuracy.
\n\u2022\u00a0Ensure cheques are not issued if they do not form part of the weekly payment list, exceptions should be approved by Head of Finance and Operations
\n\u2022\u00a0Prepare project financial audit action list after each audit and ensure compliance.
\n\u2022\u00a0Monitor and submit quarterly reports on project financial risk.<\/p>\n
\n\u2022\u00a0Visits districts at least once a quarter to provide needed technical support to SHOW project team.
\n\u2022\u00a0Keeps Head of Finance and Operations informed of any initiative or difficulties relating to the job\u2019s responsibilities.
\n\u2022\u00a0Fulfills Plan\u2019s Child Protection Policy at all times to protect children from all forms of abuse
\n\u2022\u00a0Performs any other duties that may be assigned from time to time to support the achievement of organizational goals.
\nEnsures that Plan International\u2019s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International\u2019s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.<\/p>\n
\n\u2022\u00a0Has high contact with all country office and program unit finance staff to support smooth implementation of the finance and accounting functions
\n\u2022\u00a0Maintains medium contact with other staff from the program unit office to offer support for compliance with finance and accounting procedures<\/p>\n
\nThis should include clear levels of technical expertise and skills that support our work at national, international, and global level.]<\/p>\n
\nGained through education, training, & experience
\nQualification and Experience
\n\u2022\u00a0University degree in Accounting plus ICA Ghana Part 2 or ACCA Foundation Level (Part 1 and Part 2), or equivalent.
\n\u2022\u00a0At least 5 years experience in a similar role.
\n\u2022\u00a0Fair knowledge of project management.<\/p>\n
\n\u2013 Communicates clearly and effectively.
\n\u2013 Ability to facilitate participative processes.
\n\u2013 Independence, objectivity and integrity.
\n\u2013 Organized, methodic and meticulous.
\n\u2013 Develops, motivates and coaches direct reports.
\n\u2013 Promotes innovation and learning.
\n\u2013 Gains, develops and retains credibility about his\/her performance.<\/p>\n
\n\u2013 Good management skills
\n\u2013 Sound problem-solving skills
\n\u2013 Good team player
\n\u2013 Good negotiating, facilitating and influencing skills
\n\u2013 Proficient in Microsoft applications especially excel and pivot tables.
\n\u2013 Good communication skills both oral and written
\n\u2013 Good accounting, analytical and judgment skills
\n\u2013 Good supervisory and coordination skills
\n\u2013 Ability to deliver to tight deadlines<\/p>\n
\nWe are open and accountable
\n\u2022\u00a0Promotes a culture of openness and transparency, including with sponsors and donors.
\n\u2022\u00a0Holds self and others accountable to achieve the highest standards of integrity.
\n\u2022\u00a0Consistent and fair in the treatment of people.
\n\u2022\u00a0Open about mistakes and keen to learn from them.
\n\u2022\u00a0Accountable for ensuring we are a safe organisation for all children, girls & young people
\nWe strive for lasting impact
\n\u2022\u00a0Articulates a clear purpose for staff and sets high expectations.
\n\u2022\u00a0Creates a climate of continuous improvement, open to challenge and new ideas.
\n\u2022\u00a0Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
\n\u2022\u00a0Evidence-based and evaluates effectiveness.<\/p>\n
\n\u2022\u00a0Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
\n\u2022\u00a0Builds constructive relationships across Plan International to support our shared goals.
\n\u2022\u00a0Develops trusting and \u2018win-win\u2019 relationships with funders, partners and communities.
\n\u2022\u00a0Engages and works well with others outside the organization to build a better world for girls and all children.<\/p>\n
\n\u2022\u00a0We empower our staff to give their best and develop their potential
\n\u2022\u00a0We respect all people, appreciate differences and challenge equality in our programs and our workplace
\n\u2022\u00a0We support children, girls and young people to increase their confidence and to change their own lives.<\/p>\n
\nMay be \u201ctypical office environment\u201d; note if heavy lifting, climbing, excess travel, etc.
\nTravel requirements
\nTravel requirements<\/p>\n
\nLow contact:\u00a0\u00a0\u00a0\u00a0 No contact or very low frequency of interaction
\nLow contact- the job responsibilities of this position does not require the post holder to have any one-to-one contact with children on a daily basis. There would be occasional contact with children and it is expected that children shall be protected at all times<\/p>\n
\nInterested applicants who meet the job criteria should send their application letter and CV quoting only the Job Title in the subject line (i.e. Short Term Accountant \u2013 Show Project) to\u00a0recruitment.ghana@plan-international.org\u00a0The deadline for submission of application is close of business, Friday, 10th September, 2021.<\/p>\n