The Federation of Canadian Municipalities (FCM) has signed a contribution agreement with Global Affairs Canada (GAC) for a six-year project entitled Partnerships for Municipal Innovation \u2013 Women in Local Leadership (PMI-WILL). PMI-WILL intends to contribute to improved quality of life for women and girls, in particular those from marginalized groups, in Benin, Cambodia, Ghana, Sri Lanka and Zambia. The project will use a two-pronged approach to achieve this goal:<\/p>\n
\u2022 increasing the participation and enhancing the role of women as leaders and decision-makers in local governance
\n\u2022 increasing the effectiveness of local governments in delivering inclusive, gender-responsive public services.<\/p>\n
FCM will implement the project in collaboration with national Local Government Associations (LGAs) in each country, selected local governments (LGs)\/municipalities and other selected partners, including relevant Ministries, CSOs and women\u2019s rights organizations. FCM will mobilize Canadian municipal practitioners and elected officials from FCM\u2019s membership to provide peer-to-peer technical assistance.<\/p>\n
The project office will be based in Ghana and covering all target countries, supported by FCM head office in Ottawa, Canada.<\/p>\n
Job Description<\/strong><\/p>\n Job Title: Finance Officer\u00a0<\/strong><\/p>\n Major Purpose<\/strong><\/p>\n Under the direction of PMI-WILL\u2019s Finance and Operations Manager based in Ghana and working in collaboration with the other members of the team, the Finance Officer is responsible for carrying out day-to-day accounting functions and providing support for financial management of project activities with accuracy, transparency and due diligence. The Finance Officer will coordinate all aspects of the finance and accounting activities for a specific number of countries in addition to supporting the Project Field Office in Ghana, including, but not limited to: ensuring compliant and timely financial reporting, supporting our LGA partners in the financial aspects of the project, reviewing contractual agreements to ensure compliance with project agreements, and monitoring progress against budgets. The Finance Officer protects FCM\u2019s integrity, reputation and supports FMC\u2019s role as a global leader in international cooperation aimed at strengthening local capacities and enhancing governance.<\/p>\n Key Responsibilities<\/strong><\/p>\n Accounting duties including accounting system, accounts payable and cash management?<\/em><\/p>\n \u2022 Ensure that all expenses are properly documented and entered into the accounting system in compliance with generally accepted accounting principles, FCM\u2019s policies and donor procedures; Financial?reports?<\/strong><\/p>\n \u2022 Reviews partner monthly financial reports and forecast; Budget preparation?and tracking?<\/strong><\/p>\n \u2022 Under the supervision of the?Finance & Operations Manager,?contribute?to creating the?annual workplan?budget?by?working with?the project?technical staff?to reflect technical activity?estimations; Budget Analysis?<\/strong><\/p>\n \u2022 Analyse financial data?from accounting system?for decision support?for Finance?&?Operations Manager; Payroll??<\/strong><\/p>\n \u2022 Prepare the monthly payroll, including preparation and distribution of pay slips and yearly income tax forms; Other duties?<\/strong><\/p>\n \u2022 Serve as the focal point of contact for the?FCM?external audit,?provide?all?necessary means to?complete?the audit?process in a timely manner; Qualification Required & Experience<\/strong><\/p>\n Knowledge, Education and Experience<\/em><\/p>\n \u2022 A university degree in Accounting Language Requirements<\/strong><\/p>\n Fluency in English is required. French is considered an asset.<\/p>\n Location:<\/strong>\u00a0Accra<\/p>\n How To Apply For The Job<\/strong><\/p>\n Please submit your cover letters, resumes and salary expectations prior to the deadline to the following email address:<\/p>\n careers.cisal@fcm.ca<\/strong><\/p>\n We thank all candidates for their interest; however we will only contact those selected for an interview. All the applications will be kept in file for six months following the hiring.<\/p>\n Closing Date:<\/strong>\u00a009 December, 2021<\/p>\n The Federation of Canadian Municipalities is committed to fostering an organizational culture that embraces equity, diversity, inclusion and belonging, where individuals from diverse racial and ethnic identities, nationalities, social economic status, sexual orientation, gender identity\/expression and physical and mental abilities can thrive and be fully engaged at their best level.<\/em><\/p>\n FCM welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the recruitment and selection process.<\/em><\/p>\n","protected":false},"excerpt":{"rendered":" The Federation of Canadian Municipalities (FCM) has signed a contribution agreement with Global Affairs Canada (GAC) for a six-year project entitled Partnerships for Municipal Innovation \u2013 Women in Local Leadership…..<\/p>\n","protected":false},"author":6721,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"om_disable_all_campaigns":false,"jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_newsletter_tier_id":0,"footnotes":"","jetpack_publicize_message":"","jetpack_is_tweetstorm":false,"jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":false,"jetpack_social_options":{"image_generator_settings":{"template":"highway","enabled":false}}},"categories":[14],"tags":[],"jetpack_publicize_connections":[],"jetpack_featured_media_url":"","jetpack_sharing_enabled":true,"jetpack_shortlink":"https:\/\/wp.me\/p2nO32-guz","_links":{"self":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts\/63399"}],"collection":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/users\/6721"}],"replies":[{"embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/comments?post=63399"}],"version-history":[{"count":0,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts\/63399\/revisions"}],"wp:attachment":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/media?parent=63399"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/categories?post=63399"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/tags?post=63399"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}
\n\u2022 Ensure?compliance with the provisions and laws of the country related to accounting,?income?tax, social security?and labor?law;
\n\u2022 Make the entry of all expense transactions into the project accounting system on a daily basis and ensure their accuracy and consistency with the supporting invoices, receipts or other documents;
\n\u2022 Ensure complete transparency of all?financial?transactions;
\n\u2022 Verify that?all expenses have been accurately coded to using the program\u2019s Chart of Accounts;
\n\u2022 Conduct the?monthly?closing?and?fiscal year end?closing?into the accounting system;
\n\u2022 Prepare monthly financial reports that are required by the?Finance & Operations Manager?according to the established format and deadlines;
\n\u2022 Ensure that all the documents within the Accounting Department are complete, properly filed, easily traceable and are kept strictly confidential at all times;
\n\u2022 Set up and implement a tracking system to ensure consultants and service providers are in compliance with the commitments detailed in their contracts;
\n\u2022 Manage cash flow for the bank accounts, including funds transferred from Canada;
\n\u2022 Initiate process for payments and?obtains?final approval by the?Finance & Operations Manager?or the Director;
\n\u2022 Provide support to Project staff regarding financial arrangements for business travel (i.e.?advances, mission expenses reconciliation, etc.) and verify that all travel-related expense reports are accurate and properly documented.<\/p>\n
\n\u2022 Prepare conversion of expenses from local currencies to Canadian dollars for monthly journal entry to the FCM accounting system in Canada;
\n\u2022 Submit the monthly financial?reports and supporting documents?according to?FCM regulations to Ottawa HO;?including general ledger summary sheets, reconciliations, balance sheet, profit and loss and trial balance;
\n\u2022 Produce?monthly financial reports for the Project financial monitoring;?such as?staff?advances?and vendor?payments;
\n\u2022 Guide and review staff and partner\u2019s expense reports and track the monthly submission in due course;
\n\u2022 Update finance templates to be more user friendly to staff and consultants.<\/p>\n
\n\u2022 Assist in?and prepare?monthly?budgeting and financial planning?to prepare monthly wire and cash flow of project;
\n\u2022 Monitor?the?monthly?financial?expenditures?of?the project activities by tracking?balances?using the pipeline template;
\n\u2022 Perform financial classification?and support technical team in providing activities budget codes to ensure efficient?reporting.<\/p>\n
\n\u2022 Analyse past?financial spending?trends and?make recommendations for improvements;
\n\u2022 Evaluate financial performance by comparing and analysing actual?cost?with plans and forecasts;
\n\u2022 Utilize the accounting system functions to ease financial reports and data retrieving for efficient?reporting;
\n\u2022 Track project commitments through direct collaboration with the project and admin staff in FO office and partners.<\/p>\n
\n\u2022 Liaise with local governing bodies for effectiveness of scheduled payments (Sales and Income Tax Department, Social Security Corporation and Labour Ministry, etc.);
\n\u2022 Responsible of reflecting income tax and social security laws?amendments on?staff and project?finances.<\/p>\n
\n\u2022 Conduct preliminary?review of?audit report?including financial statements, trial balance, cash flow and profit and loss along with audit?recommendations;
\n\u2022 Submit the?financial?annual report to income tax department, if required locally;
\n\u2022 Liaise with bank staff?on wire transfers, checks and bank guarantees;
\n\u2022 Coordinate with vendors, suppliers and consultants regarding payments and supporting documents;
\n\u2022 Provide support in finalising the?residency and work permit?for expats;
\n\u2022 Deliver required financial capacity building?trainings?to?partner?municipalities?related to creating budgets for?initiatives?proposals;
\n\u2022 Provide support in HR related matters?under the supervision of the?Finance & Operations Manager?for the project staff as requested;
\n\u2022 Perform other duties as assigned by the?Finance & Operations?that are consistent with the overall scope of the position.? Duties and responsibilities may be modified or expanded upon at any time as required?for the successful implementation of?the?project.<\/p>\n
\n\u2022 A professional accounting designation preferred [e.g. Certified Professional Accountant (CPA), Certified Accountant (CA), Certified Management Accountant (CMA), Certified General Accountant (CGA) or equivalency in Ghana].
\n\u2022 Five (5) years\u2019 experience as?an accountant?or Finance Officer, preferably?in?an?international non-profit organization.
\n\u2022 Sound experience in computer business applications including accounting software, Quickbooks, MS Applications (Excel, Outlook, Word, Powerpoint, MS Project).
\n\u2022 Strong organization and communications skills.
\n\u2022 Demonstrated experience working within a team environment
\n\u2022 All applicants must be residents of Ghana or legally entitled to work in Ghana.<\/p>\n