The Federation of Canadian Municipalities (FCM) has signed a contribution agreement with Global Affairs Canada (GAC) for a six-year project entitled Partnerships for Municipal Innovation \u2013 Women in Local Leadership (PMI-WILL). PMI-WILL intends to contribute to improved quality of life for women and girls, in particular those from marginalized groups, in Benin, Cambodia, Ghana, Sri Lanka and Zambia.<\/p>\n
Job Description<\/strong><\/p>\n Job Title: Finance and Operations Manager\u00a0<\/strong><\/p>\n The project will use a two-pronged approach to achieve this goal:<\/p>\n \u2022 increasing the participation and enhancing the role of women as leaders and decision-makers in local governance FCM will implement the project in collaboration with national Local Government Associations (LGAs) in each country, selected local governments\/municipalities and other selected partners, including relevant Ministries, CSOs and women\u2019s rights organizations. FCM will mobilize Canadian municipal practitioners and elected officials from FCM\u2019s membership to provide peer-to-peer technical assistance.<\/p>\n The project office will be based in Ghana and covering all target countries, supported by FCM head office in Ottawa, Canada.<\/p>\n Major Purpose<\/strong><\/p>\n \u2022 The Finance and Operations Manager is responsible for the financial and operational management of the project including overseeing financial and operational activities to reduce risk and ensure compliance with GAC, FCM and local procedures and regulations. The position supports the successful implementation of the PMI-WILL project by facilitating the efficient and cost-effective administration of financial and operational functions, providing high quality services and information to stakeholders located in Ghana, the project countries and Canada.<\/p>\n Key Responsibilities<\/strong><\/p>\n Implement the decentralized PMI-WILL finance and operations management systems and Field Office procedures:<\/em><\/p>\n \u2022 Adapt the standardized, integrated financial management systems with FCM Ottawa, policies, procedures and internal controls for the Ghana office operations, including the set-up of the office; Manage the Ghana office operations:<\/strong><\/p>\n \u2022 Responsible for the office administration, IT support, logistics and property management, ensure the best use of project resources as well as strict compliance with FCM and GAC regulations; Manage financial aspects of PMI-WILL project:<\/strong><\/p>\n \u2022 Collaborate with the FCM International Programs Finance Team for the preparation of project budget, cash flow projections, monthly, quarterly and annual financial project reports, and provide information on financial issues; Personnel and Human Resources Administration<\/strong><\/p>\n \u2022 Coordinate with FCM\u2019s Human Resources department the recruitment of staff and other human resource management according to FCM established policies and procedures; Provide technical assistance to local partners on financial management<\/strong><\/p>\n \u2022 Adapt existing tools and guidelines and provide training, coaching and on-going technical assistance support to local partners to assist them implement PMI-WILL related financial procedures and guidelines; and Qualification Required & Experience<\/strong><\/p>\n Knowledge, Education and Experience<\/em><\/p>\n \u2022 Strong knowledge in finance and accounting, including budget preparation and monitoring, fund accounting, and preparation and analysis of financial statements and reports. Knowledge is typically acquired through an academic education (or equivalent) in accounting or finance. Language Requirements<\/strong><\/p>\n \u2022 Fluency in English is required; fluency in French is an asset.<\/p>\n Location:<\/strong>\u00a0Accra<\/p>\n How To Apply For The Job<\/strong><\/p>\n Please submit your cover letters, resumes and salary expectations prior to the deadline to the following email address:<\/p>\n careers.cisal@fcm.ca<\/strong><\/p>\n We thank all candidates for their interest; however, we will only contact those selected for an interview. All the applications will be kept on file for six months following the hiring.<\/p>\n Closing Date:<\/strong>\u00a009 December, 2021<\/p>\n The Federation of Canadian Municipalities is committed to fostering an organizational culture that embraces equity, diversity, inclusion and belonging, where individuals from diverse racial and ethnic identities, nationalities, social economic status, sexual orientation, gender identity\/expression and physical and mental abilities can thrive and be fully engaged at their best level.<\/em><\/p>\n FCM welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the recruitment and selection process.<\/em><\/p>\n","protected":false},"excerpt":{"rendered":" The Federation of Canadian Municipalities (FCM) has signed a contribution agreement with Global Affairs Canada (GAC) for a six-year project entitled Partnerships for Municipal Innovation \u2013 Women in Local Leadership…..<\/p>\n","protected":false},"author":6721,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"om_disable_all_campaigns":false,"jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_newsletter_tier_id":0,"footnotes":"","jetpack_publicize_message":"","jetpack_is_tweetstorm":false,"jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":false,"jetpack_social_options":{"image_generator_settings":{"template":"highway","enabled":false}}},"categories":[14],"tags":[],"jetpack_publicize_connections":[],"jetpack_featured_media_url":"","jetpack_sharing_enabled":true,"jetpack_shortlink":"https:\/\/wp.me\/p2nO32-guB","_links":{"self":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts\/63401"}],"collection":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/users\/6721"}],"replies":[{"embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/comments?post=63401"}],"version-history":[{"count":0,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts\/63401\/revisions"}],"wp:attachment":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/media?parent=63401"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/categories?post=63401"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/tags?post=63401"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}
\n\u2022 increasing the effectiveness of local governments in delivering inclusive, gender-responsive public services.<\/p>\n
\n\u2022 Build local salary scale and staff insurance package based on local practice and GAC regulations;
\n\u2022 Coordinate and seek guidance from Project Director and FCM in drafting all necessary legal documents (such as contracts and lease agreements) and ensure that the developed documents are in compliance with FCM and GAC regulations as well as with the Local Country Laws;
\n\u2022 Adapt the Field Office operations procedures to the local country context.<\/p>\n
\n\u2022 Ensure that administrative records are well organized, maintained and updated;
\n\u2022 Ensure all procurements are conducted in accordance with FCM field office procurement policy;
\n\u2022 Manage local service provider contracts and ensure the effective delivery of services under contract;
\n\u2022 Supervise the implementation and the maintenance of the property inventory database management;
\n\u2022 In coordination with the Operations Manager in Ottawa, responsible for updating safety, security and emergency measures in accordance with FCM Safety and Security Policy and keeping the Field Office manual updated related to Ghana;
\n\u2022 Under the Director\u2019s supervision, ensure that the measures referred to above are clearly explained to staff and visiting partners, including Canadian volunteers, and that they commit to apply them; and
\n\u2022 Ensure that all logistical aspects of the Field Office operations as well as for missions from Canada are looked after and that a schedule of needs and activities is maintained and up to date.<\/p>\n
\n\u2022 Submit monthly financial reports and funds transfer requests, with consolidated data from Ghana Field Office and Partners, to HO within the reporting timeline, using the templates provided by HO.
\n\u2022 Ensure application of the appropriate foreign exchange rate to monthly partner financial reports before forwarding to Ottawa
\n\u2022 According to FCM signing authority policy, approve and monitor project related expenditures and partners monthly financial reports consistently with the GAC contribution agreement and Treasury Board guidelines;
\n\u2022 Provide strategic advice to the Project Director on the financial management of the project and the implications of decisions on project;
\n\u2022 Responsible for the financial management of the office, and the interpretation and application of policies and procedures;
\n\u2022 Assist the FCM International Programs Finance Team to liaise with GAC with respect to all financial aspects of project;
\n\u2022 Assist the conduct of external audits: review preliminary audit report and recommendations and collaborate with the FCM International Programs Finance Team for the preparation of preliminary responses for Field Office matters; and
\n\u2022 Develop and deliver financial training sessions to staff and partners and be responsible for the oversight and compliance of partner financial activity.<\/p>\n
\n\u2022 Manage the local hiring process incorporating FCM\u2019s values and procedures;
\n\u2022 Supervise personnel and payroll issues and ensure all related procedures follow the country legislation and FCM Personnel and Finance Policies;
\n\u2022 Keep records of all personnel information; and
\n\u2022 Manage and promote finance and operations staff development through team-building, coaching, mentoring and performance management.<\/p>\n
\n\u2022 In collaboration with Canadian and local experts, provide technical assistance on financial management to local partners to assess current processes and practices, develop new or improved financial management procedures, to develop funding proposal to higher levels of government or to banks, and implement more transparent financial management practices.<\/p>\n
\n\u2022 A professional accounting designation (for example: CPA \u2013 Certified Professional Accountant, CA \u2013 Certified Accountant, CMA \u2013 Certified Management Accountant, CGA \u2013 Certified General Accountant) or equivalency in Ghana is preferred.
\n\u2022 Ten (10) years\u2019 practical experience in an accounting role with a minimum of five (5) years in a people management capacity, preferably with some experience in an international development organization.
\n\u2022 Demonstrated responsibility for the formal management of the finance and operations staff including determining priorities, assigning work tasks, coordinating processes, providing advice, direction and coaching, ensuring quality of deliverables, and managing performance.
\n\u2022 Excellent computer skills: Word, Excel, Internet, E-mail, Accounting and Financial management reporting software.
\n\u2022 Will be formally stationed in the Ghana office but will be required to make periodic trips to the project countries and\/or Canada.
\n\u2022 Requirement to travel several weeks per year, at times to hardship locations.
\n\u2022 All applicants must be residents of Ghana or legally entitled to work in Ghana.<\/p>\n