The purpose of the Global Health Supply Chain\u2013 Procurement and Supply Management (GHSC-PSM) Program is to ensure uninterrupted supplies of health commodities in support of United States Government (USG)-funded public health initiatives around the world. The project provides direct procurement and supply chain management support to the President\u2019s Emergency Plan for AIDS Relief (PEPFAR), and Population and Reproductive Health. In supporting USG-funded global health activities, GHSC-PSM will develop and manage a wide array of services for health commodity procurement and related systems strengthening technical assistance encompassing different elements of a comprehensive supply chain.<\/p>\n
At the country level, GHSC-PSM supports country strategies and priorities that fall under the following three project objectives:<\/p>\n
\u2022 Global Commodity Procurement and Logistics<\/p>\n
\u2022 Systems Strengthening Technical Assistance<\/p>\n
\u2022 Global Collaboration to Improve Long-Term Availability of Health Commodities<\/p>\n
Job Description<\/strong><\/p>\n Job Title: Program Executive Assistant\u00a0<\/strong><\/p>\n Purpose<\/strong><\/p>\n \u2022 The Executive Assistant supports the day-to-day management of the GHSC-PSM program. She assists the Country Director to ensure that the GHSC-PSM-Ghana communicates effectively and timely to all key stakeholders, such as USAID, Chemonics Staff, various Government and other organizations. She will work closely with the GHSC-PSM technical management team members to ensure coordinated communication with the field office management team and PMU including keeping an updated calendar for monitoring key project\u2019s event and deliverables and submission of reports, internal and external, as well as timely completion of action items originating from management meetings. The Executive Assistant should comply with GSHC-PSM Ghana regulatory requirements and Chemonics\u2019 policies and procedures.<\/p>\n Principal Duties and Responsibilities<\/strong><\/p>\n Project Management Support, Communication and Coordination.<\/em><\/p>\n As Program Executive Assistant for the GHSC-PSM Ghana Program, the employee is responsible for the following principle duties and responsibilities:<\/p>\n \u2022 Provide support to the Country Director in overall project management functions. Schedule and attend project management team meeting and other ad-hoc meetings as required. Produce and distribute minutes as assigned. Qualification Required & Experience<\/strong><\/p>\n Required Skills and Qualifications:<\/em><\/p>\n \u2022 Bachelor\u2019s degree in public health, social science, communications, business administration or related field with 4-6 years of experience. Location:<\/strong>\u00a0Accra<\/p>\n","protected":false},"excerpt":{"rendered":" The purpose of the Global Health Supply Chain\u2013 Procurement and Supply Management (GHSC-PSM) Program is to ensure uninterrupted supplies of health commodities in support of United States Government (USG)-funded public…..<\/p>\n","protected":false},"author":6721,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"om_disable_all_campaigns":false,"jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_newsletter_tier_id":0,"footnotes":"","jetpack_publicize_message":"","jetpack_is_tweetstorm":false,"jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":true,"jetpack_social_options":{"image_generator_settings":{"template":"highway","enabled":false}}},"categories":[85],"tags":[],"jetpack_publicize_connections":[],"jetpack_featured_media_url":"","jetpack_sharing_enabled":true,"jetpack_shortlink":"https:\/\/wp.me\/p2nO32-gO4","_links":{"self":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts\/64608"}],"collection":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/users\/6721"}],"replies":[{"embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/comments?post=64608"}],"version-history":[{"count":0,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts\/64608\/revisions"}],"wp:attachment":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/media?parent=64608"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/categories?post=64608"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/tags?post=64608"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}
\n\u2022 Work closely with GHSC-PSM senior management and technical teams during annual work planning and budgeting processes, provide administrative and technical support.
\n\u2022 Develop and manage action item trackers and follow-up on action items through their completion with the person\/s assigned.
\n\u2022 Assist the Country Director in managing email, organizing project information, resources, and staff to respond to time sensitive requests from funding agencies.
\n\u2022 Serve as point person to manage requests to the Country Director, ensure that information is gathered, and draft responses in a timely manner.
\n\u2022 Manage and ensure that all requests for technical, contractual, financial and operational assistance are being attended to and are executed in a timely and efficient manner.
\n\u2022 Serve as liaison between GHSC-PSM Country Director, internal technical teams, and the PMU
\n\u2022 Communicate with GHSC-PSM Country Team to ensure information flow and effective project support and follow-up.
\n\u2022 Information Management \u2013 develop and manage filing system, record and file meeting discussions, manage action item trackers, manage approval processing for the Country Director.
\n\u2022 When assigned, disseminate programmatic and administrative information to internal and external audience on behalf of the Country Director.
\n\u2022 Coordinate with all relevant teams within GHSC-PSM to manage and ensure documentation and file retention of all electronic and hard copy materials relevant to the project\u2019s technical and administrative operations, including MOUs, technical reports, monthly reports and the like.
\n\u2022 Reporting Management \u2013 transcribe, format, edit, collect, and compile information, coordinate presentations and reports; manage reporting schedule.
\n\u2022 Correspondence Management \u2013 draft letters and documents; develop and manage correspondence filing and retrieval system for the Country Director; manage correspondence tracker.
\n\u2022 Calendar and Travel Management \u2013 schedule meetings, travel, and transportation; ensure efficient utilization of project resources through coordination of travels for the Country Director.
\n\u2022 Support the Country Director in managing the staff performance review process.
\n\u2022 Undertake other relevant activities as appropriate.<\/p>\n
\n\u2022 Excellent organizational skills, demonstrated competence to assess priorities and manage a variety of activities in a time-sensitive environment and meet competing deadlines with attention to detail and quality of work.
\n\u2022 Excellent computer skills in Microsoft Office applications, in particular Word, Excel, PowerPoint, Visio, and Outlook.
\n\u2022 Excellent ability to communicate clearly and concisely in written and spoken English; English language proficiency required.
\n\u2022 Demonstrated ability to successfully participate on teams that respond to and meet the challenges of working together in a fast-paced work setting with technical staff.
\n\u2022 Excellent interpersonal skills and demonstrated ability<\/p>\n