The Federation of Canadian Municipalities (FCM) has signed a contribution agreement with Global Affairs Canada (GAC) for a six-year project (2021-2027) entitled Partnerships for Municipal Innovation \u2013 Women in Local Leadership (PMI-WILL). PMI-WILL aims to enhance the enjoyment of rights for women and girls, in particular those from marginalized groups, in Benin, Cambodia, Ghana, Sri Lanka and Zambia. The project will use a two-pronged approach to achieve this goal:<\/p>\n
\u2022 increasing the participation and enhancing the role of women as leaders and decision-makers in local governance
\n\u2022 increasing the effectiveness of local governments in delivering inclusive, gender-responsive municipal services.<\/p>\n
Job Description<\/strong><\/p>\n Job Title: Project (Admin) Assistant<\/strong><\/p>\n FCM will implement the project in collaboration with national Local Government Associations (LGAs) in each country, selected local governments\/municipalities and other selected partners, including relevant Ministries, CSOs and women\u2019s rights organizations. FCM will mobilize Canadian municipal practitioners and elected officials from FCM\u2019s membership to provide peer-to-peer technical assistance.<\/p>\n The project field office is based in Ghana and covers all 5 countries, supported by FCM head office in Ottawa, Canada.<\/p>\n Major Purpose<\/strong><\/p>\n \u2022 Reporting to the Finance and Operations Manager but working closely with the Project Specialists for Gender Equality and Social Inclusion and for Local Governance and Ghana team, the Project Assistant is responsible to provide administrative, logistical and organizational support for the PMI-WILL project.<\/p>\n Key Responsibilities<\/strong><\/p>\n \u2022 Organizes logistics for project activities such as meetings, workshops, study tours, local or international missions, information sessions and special activities, in coordination with project staff, partners and host municipalities. Qualification Required & Experience<\/strong><\/p>\n Knowledge and Experience<\/em><\/p>\n \u2022 Legally entitled to work in Accra, Ghana Language requirements<\/strong><\/p>\n \u2022 Fluency in English and French (oral and written) is essential.<\/p>\n The Federation of Canadian Municipalities is committed to fostering an organizational culture that embraces equity, diversity, inclusion and belonging, where individuals from diverse racial and ethnic identities, nationalities, social economic status, sexual orientation, gender identity\/expression and physical and mental abilities can thrive and be fully engaged at their best level.<\/p>\n Accommodations are available on request for candidates taking part in all aspects of the recruitment and selection process.<\/p>\n Location:<\/strong>\u00a0Accra<\/p>\n","protected":false},"excerpt":{"rendered":" The Federation of Canadian Municipalities (FCM) has signed a contribution agreement with Global Affairs Canada (GAC) for a six-year project (2021-2027) entitled Partnerships for Municipal Innovation \u2013 Women in Local…..<\/p>\n","protected":false},"author":6721,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"om_disable_all_campaigns":false,"jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_newsletter_tier_id":0,"footnotes":"","jetpack_publicize_message":"","jetpack_is_tweetstorm":false,"jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":true,"jetpack_social_options":{"image_generator_settings":{"template":"highway","enabled":false}}},"categories":[85],"tags":[],"jetpack_publicize_connections":[],"jetpack_featured_media_url":"","jetpack_sharing_enabled":true,"jetpack_shortlink":"https:\/\/wp.me\/p2nO32-hRP","_links":{"self":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts\/68685"}],"collection":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/users\/6721"}],"replies":[{"embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/comments?post=68685"}],"version-history":[{"count":0,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts\/68685\/revisions"}],"wp:attachment":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/media?parent=68685"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/categories?post=68685"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/tags?post=68685"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}
\n\u2022 In collaboration with the Project Admin-Ottawa, coordinates project and partner team meetings, including hiring interpreters, ensuring smooth operation of virtual meeting platforms, recording meetings, sharing agendas and taking meeting minutes.
\n\u2022 Reviews, processes (codes, validates, verifies) and submits invoices, expense claims and cheque requisitions to the Finance department. May be required to track expenditures against budget, collect information and provide input for annual budget planning.
\n\u2022 Coordinates travel arrangements related to the Ghana field office (accommodation, transportation, insurance, advances, etc.) for staff, consultants and municipal partners; advises partners and consultants on FCM and Treasury Board travel policy and procedures; and if pertinent, liaises and coordinates with Ottawa office and partner Local Government Associations (LGAs) to ensure coordination of international travel arrangements.
\n\u2022 Provides administrative support for the project including: drafting, editing and\/or proofreading a variety of documents (e.g. agreements, reports); and maintaining electronic copy of project documentation (i.e. travelers\u2019 profile, mission checklists, contact information, copies of passports, insurance forms, biographies, etc.) for effective and efficient retrieval of information.
\n\u2022 Liaises with both PMI-WILL staff and external service providers on matters related to coordinating and following up on translation and production of documents, coordinating and confirming travel arrangements, and scheduling and logistics coordination for meetings and events.
\n\u2022 Supports project management functions (e.g. preparation, monitoring and review of annual plans and budgets, recruitment and selection of municipal practitioners, etc.).
\n\u2022 Provides updates to the team during regular project team meetings.
\n\u2022 Participates in administrative and operations team meetings; may be called upon to provide back-up support for other Project Assistants, as needed.
\n\u2022 Supports the capacity development of partners and staff, if applicable, in matters related to administration, logistics, policy interpretation and implementation of administrative systems and tools, in order to ensure alignment with FCM practices
\n\u2022 Acts as the contact point for administrative and logistics support, including responding to enquiries or transferring them to appropriate parties.<\/p>\n
\n\u2022 First degree or bachelors\u2019 degree in administration, management or other relevant discipline.
\n\u2022 A minimum of 3 years\u2019 experience in an administrative role or equivalent related education\/experience.
\n\u2022 Strong knowledge of administrative practices and processes (e.g. electronic file management, templates and business documents formats).
\n\u2022 Strong knowledge of business support processes and tools, computer business applications (Microsoft Office suite) and virtual meeting platforms (e.g. Teams, Zoom, Whatsapp, etc.)
\n\u2022 Good organizational, interpersonal and communication skills, and a professional attitude in order to coordinate work with various stakeholders and senior level contacts.
\n\u2022 Demonstrated ability to multi-task and prioritize in a fast-paced environment with tight deadlines\/turnaround times.
\n\u2022 Strong attention to detail and accuracy.
\n\u2022 Ability to maintain confidentiality, discretion and tact when dealing with sensitive information.
\n\u2022 Strong customer service skills.
\n\u2022 Experience working in international programs or overseas is an asset.
\n\u2022 Ability to work with individuals from diverse cultural backgrounds.
\n\u2022 Understanding of financial management principles.
\n\u2022 Understanding of donor-funded guidelines and contractual obligations.<\/p>\n