MDF West Africa Limited (MDF West Africa) is a training and management consultancy firm that is registered in Ghana and commenced business on May 2009. MDF West Africa serves global and local clients in any of the West African countries and beyond. With a core staff of 28 professionals, supported by a network of 25 associated trainers\/consultants, MDF WA is a multi-project organization implementing approximately 15 projects simultaneously.<\/p>\n
MDF West Africa is a fully owned local subsidiary of MDF Training & Consultancy BV that has been building the capacity of individuals, organisations, and networks since 1984 with the mission of \u2018empowering people, creating impact\u2019. The Global MDF has offices in the Netherlands, Belgium, Kenya, Ghana, D.R. Congo, Sri Lanka, Vietnam, Bangladesh, Indonesia, Myanmar and project offices in Rwanda, Uganda and Benin. MDF offers open-subscription training courses, tailor-made training and workshops and consultancy services in multiple sectors. MDF also provides support to organisations in the design and implementation of project monitoring and evaluation and learning (MEL) processes.<\/p>\n
Job Description<\/strong><\/p>\n Job Title: Executive Assistant<\/strong><\/p>\n Being part of the MDF Global network and being an independent Ghana-based regional management consulting and training firm, we bring the best of both worlds. We bring over 35 years of global experience in development intervention, project design and program management enriched with our locally gained expertise. We draw upon our extensive experience in implementation of both public and private sector initiatives in developing economies. MDF WA can draw upon expertise from other regions where MDF Global is operating.<\/p>\n MDF West Africa is looking for an executive assistant to join our team. You will be responsible for providing comprehensive support to the CEO, Board of Directors, Executive Team, project managers, and managing the organization\u2019s office operation. Within this role, you will have the opportunity to engage with a variety of clients and support the successful implementation of our projects and programs. You will be part of the international MDF network and therefore work with and learn from colleagues from Africa, Europe, and Asia.<\/p>\n MAIN TASK AND RESPONSIBILITIES<\/strong><\/p>\n Communication with clients and partners<\/p>\n \u2022 You are the first point of contact for incoming emails on our general MDF WA and director\u2019s accounts. You will screen, prioritise, answer and archive the emails in order of importance; Office Management<\/strong><\/p>\n \u2022 You schedule internal staff meetings, such as all staff meetings, project kick-offs, progress meetings, evaluation meetings and staff performance interviews; Qualification Required & Experience<\/strong><\/p>\n NEEDED COMPETENCIES<\/p>\n Technical Competencies and Professional Experiences<\/p>\n \u2022 Management expertise within projects, programmes, teams or organisations i.e. steering people, client management, financial management, knowledge management; Personal\/social<\/strong><\/p>\n \u2022 Service- and client oriented; Location:<\/strong>\u00a0Accra<\/p>\n How To Apply For The Job<\/strong><\/p>\n \u2022 The position will be full-time (40 hour work week) Your application needs to include the following;<\/strong><\/p>\n \u2022 A cover letter (2-page maximum), outlining your interest, motivation and qualifications for the position; Closing Date:<\/strong>\u00a030 September, 2022<\/p>\n ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED WITHIN THE SELECTION AND INTERVIEW PERIOD THAT ENDS ON THE 14TH OF OCTOBER 2022.<\/p>\n","protected":false},"excerpt":{"rendered":" MDF West Africa Limited (MDF West Africa) is a training and management consultancy firm that is registered in Ghana and commenced business on May 2009. MDF West Africa serves global…..<\/p>\n","protected":false},"author":6721,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"om_disable_all_campaigns":false,"jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_newsletter_tier_id":0,"footnotes":"","jetpack_publicize_message":"","jetpack_is_tweetstorm":false,"jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":true,"jetpack_social_options":{"image_generator_settings":{"template":"highway","enabled":false}}},"categories":[85],"tags":[2027],"jetpack_publicize_connections":[],"jetpack_featured_media_url":"","jetpack_sharing_enabled":true,"jetpack_shortlink":"https:\/\/wp.me\/p2nO32-iXu","_links":{"self":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts\/72880"}],"collection":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/users\/6721"}],"replies":[{"embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/comments?post=72880"}],"version-history":[{"count":0,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts\/72880\/revisions"}],"wp:attachment":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/media?parent=72880"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/categories?post=72880"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/tags?post=72880"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}
\n\u2022 You keep and update a database of contacts of our clients and partners;
\n\u2022 You keep a list of outstanding actions and regularly make sure these are followed up on;
\n\u2022 You screen emails for potential opportunities for training and consultancy services;
\n\u2022 You forward emails to relevant colleagues with a request for input, reply or follow-up;
\n\u2022 You manage and keep the agenda of the director, prioritising incoming requests for appointments, scheduling and confirming requests and (re-)scheduling internal staff meetings;
\n\u2022 You draft emails and documents and review the quality of other documents for grammar, spelling and formatting before they are sent out;
\n\u2022 You keep a list of running projects and their important dates such as invoicing, reporting and client meetings.<\/p>\n
\n\u2022 You ensure projects milestones are being met. If deliverables are late, you discuss this with the relevant project managers;
\n\u2022 You ensure availability of items in the office (e.g. printing, kitchen, consumables) in collaboration with our finance department;
\n\u2022 You engage all staff for project updates for our global communication channels.<\/p>\n
\n\u2022 Strong writing skills i.e. clear, to-the-point, in-depth, proper English, in time, understanding client needs;
\n\u2022 Maintaining client relationships and networking;
\n\u2022 You are capable to handle administrative, communication and knowledge management technologies \u2013 i.e. Microsoft Word and Excel, Email Management System, Adobe, Skype, LinkedIn, and more;
\n\u2022 You must be fluent in English speaking and writing; French is a plus.<\/p>\n
\n\u2022 Pro-active\/take initiative, business driven, professional, cosmopolitan attitude;
\n\u2022 Team player, flexible, goes the extra mile, not a 9 to 5 mentality;
\n\u2022 Strong communication skills (both verbal and written) on regional and international level via email, phone and face-to-face i.e. respectful, business oriented, broad vocabulary, understanding culture and customs;
\n\u2022 Work independently, be and take responsibility to the team and clients, practical approach;
\n\u2022 Can deal with productivity and turnover targets;
\n\u2022 You are interested to learn and improve;
\n\u2022 You have International and\/or West African working expertise;
\n\u2022 You are interested in management for development.<\/p>\n
\n\u2022 Submit your application to\u00a0mdfwa@mdf.nl<\/strong>\u00a0with a copy to\u00a0rye@mdf.nl<\/strong>, using Subject: Application Executive Assistant before the 14th of October 2022 (11:59 PM GMT). Applications that are not in before this time will not be entertained.<\/p>\n
\n\u2022 Your CV (including two professional references); and
\n\u2022 A sample of relevant work.
\n\u2022 An assessment and reference check will be part of the application procedure.
\n\u2022 There are no relocation funds available.
\n\u2022 ECOWAS nationals are encouraged to apply.
\n\u2022 MDF is an equal opportunity employer and our hiring policy is based on merits and qualifications. We encourage qualified women and men to apply.<\/p>\n