{"id":757,"date":"2010-09-06T01:40:48","date_gmt":"2010-09-06T01:40:48","guid":{"rendered":"https:\/\/joblistghana.com\/?p=757"},"modified":"2016-11-14T10:02:26","modified_gmt":"2016-11-14T10:02:26","slug":"action-aid-ghana-jobs-administrative-officer","status":"publish","type":"post","link":"https:\/\/joblistghana.com\/action-aid-ghana-jobs-administrative-officer.html","title":{"rendered":"Action Aid Ghana Jobs: Administrative Officer"},"content":{"rendered":"

Action Aid<\/strong> is an international anti-poverty agency working in over 40 countries, taking sides with poor people to end poverty and injustice together<\/p>\n

Job Description<\/strong><\/p>\n

Job Summary:<\/strong>
\nReporting to the Human Resources Manager, the Administrative Officer is responsible for coordinating administrative support at the Accra office of ActionAid Ghana (AAG)<\/p>\n

Key Responsibilities:<\/strong>
\nManages common services (contracting, sub-contracting, etc)<\/p>\n

Help to identify appropriate contractors\/sub-contractors
\nDrafts contract agreements for contractors\/sub contractors
\nNegotiates contract fee and terms
\nMonitors and supervises contract to ensure adherence to contract terms\/standards
\nMaintains and annually updates contractors\/consultants database
\nCo-ordinates Procurement
\nLeads in identification of service providers in accordance with organisational policies
\nReviews service providers’ list annually
\nEnsures adherence to procurement procedures
\nEnsures efficient use of transport and utilities
\nCollects and collates data on transport and utilities
\nMonitors utilities usage to avoid waste
\nEducates staff and ensure use if energy saving gadgets
\nAnalyses administrative costs and advises on efficiency measures to ensure value for money
\nLeads the planning and budgeting for Accra Office activities to ensure value for money
\nCompiles Price list to facilitate annual budgeting
\nMaintains and periodically updates organisation’s assets register and insurance polices
\nEnsures coding of new assets acquired
\nMaintains and revises data on staff insurance and medical services
\nEducates staff on insurance policies
\nLiaise with Insurance Broker to process claims
\nEnsures effective organisation of meetings\/conference\/staff recruitment
\nLiaises with Country Director’s Personal Assistant to provide logistic support for Board of Directors meetings
\nEnsures procedures in disposal of boarded machinery and other equipment
\nCo-ordinates local\/international travels of staff and other stakeholder
\nCo-ordinate local\/international travels of staff and other stakeholders
\nProcesses visa for staff, board members, partners and other stakeholders
\nArranges appropriate means of transport for travels
\nReviews and updates AAG’s administrative instruments periodically
\nResponsible for the renewal of organisation’s statutory documents
\nContacts:
\nInternally: Country Director, Programme Managers, Finance Manager, Human Resources Manager, Thematic Policy Advisors and AA staff generally nationally and internationally<\/p>\n

External: ActionAid Ghana Partners, Peer NGOs, Service Providers and other Stakeholders
\n Required Skills or Experience<\/strong><\/p>\n

Competencies:<\/strong>
\nKnowledge<\/p>\n

Bachelors degree in Business or Public Administration with at least 2 years post-qualification working experience preferably in a Non Governmental Organisation
\nBehavioural:
\nLeadership, planning; self organisation, initiative, integrity, judgement, results orientation, problem analysis, oral communication, written communication, team-working, self document, listening, learning, gender awareness and sensitivity<\/p>\n

How To Apply<\/strong><\/p>\n

To Apply: Applicant should collect Application Forms from ActionAid Ghana offices in Accra, Tamale, Sunyani, Zebilla, Kadjebi, Tumu. Or download Application Forms from the AAG website: www.actionaid.org\/ghana<\/strong> or apply online. Curriculum Vitae (CVs) are NOT acceptable<\/p>\n

Completed Application Forms should be returned to:<\/strong><\/p>\n

The Head of HR\/OD
\nP. O. Box AN 19083
\nAccra-North<\/p>\n

Tel: 0302-764931\/2<\/p>\n

Or by email to: jobs.ghana@actionaid.org<\/strong><\/p>\n

“ActionAid Ghana is an equal opportunities employer. Whilst all applicants will be assessed strictly on their individual merits, female candidates are particulary encouraged to apply.”<\/p>\n

Job Expires: 10 Sep, 2010<\/strong><\/p>\n","protected":false},"excerpt":{"rendered":"

Action Aid is an international anti-poverty agency working in over 40 countries, taking sides with poor people to end poverty and injustice together Job Description Job Summary: Reporting to the…..<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"om_disable_all_campaigns":false,"jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_newsletter_tier_id":0,"footnotes":"","jetpack_publicize_message":"","jetpack_is_tweetstorm":false,"jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":false,"jetpack_social_options":{"image_generator_settings":{"template":"highway","enabled":false}}},"categories":[85],"tags":[168],"jetpack_publicize_connections":[],"jetpack_featured_media_url":"","jetpack_sharing_enabled":true,"jetpack_shortlink":"https:\/\/wp.me\/p2nO32-cd","_links":{"self":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts\/757"}],"collection":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/comments?post=757"}],"version-history":[{"count":0,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts\/757\/revisions"}],"wp:attachment":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/media?parent=757"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/categories?post=757"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/tags?post=757"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}