The European Union Delegation to Ghana is looking for Secretary. Under this post, the recruited person will be attributed functions depending on the needs of the Delegation. The job holder will provide secretarial and logistical support to the Cooperation Section and other sections, as necessary.<\/p>\n
The place of employment is Delegation of the European Union to Ghana -The Round House \u2013 81, Cantonments Road, Accra, Ghana.<\/p>\n
Benefits, such as additional pension schemes and medical insurance are offered to employees and their families under certain conditions.<\/p>\n
Job Description<\/strong><\/p>\n Job Title: Secretary<\/strong><\/p>\n We look for<\/strong><\/p>\n \u2022 A team player, responsive and committed with a high sense of initiative. Main Tasks<\/strong><\/p>\n \u2022 Manage the calendar of the relevant Head of Section; Professional requirements<\/strong><\/p>\n \u2022 Excellent administration and organizational skills Personal requirements<\/strong><\/p>\n \u2022 Team player Qualification Required & Experience<\/strong><\/p>\n \u2022 Post-secondary education attested by a diploma Knowledge of languages<\/strong><\/p>\n \u2022 Excellent command of English (written and spoken)<\/p>\n Knowledge of IT tools<\/strong><\/p>\n \u2022 Extensive knowledge of MS Office Suite and Internet-based applications<\/p>\n Location:<\/strong>\u00a0Accra<\/p>\n How To Apply For The Job<\/strong><\/p>\n Interested candidates should send their application and supporting documents by email to:<\/p>\n delegation-ghana-recruitments@eeas.europa.eu<\/strong>\u00a0indicating as the subject: \u201cApplication: Secretary in the Cooperation Section \u2013 [Family name and first name]<\/strong>\u201c.<\/p>\n The application should include a cover letter and a detailed Europass CV with a minimum of one professional reference. Shortlisted candidates will be invited for written tests and an interview. Recruitment of the successful candidate will be subject to medical fitness.<\/p>\n","protected":false},"excerpt":{"rendered":" The European Union Delegation to Ghana is looking for Secretary. Under this post, the recruited person will be attributed functions depending on the needs of the Delegation. The job holder…..<\/p>\n","protected":false},"author":6721,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"om_disable_all_campaigns":false,"jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_newsletter_tier_id":0,"footnotes":"","jetpack_publicize_message":"","jetpack_is_tweetstorm":false,"jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":true,"jetpack_social_options":{"image_generator_settings":{"template":"highway","enabled":false}}},"categories":[85],"tags":[],"jetpack_publicize_connections":[],"jetpack_featured_media_url":"","jetpack_sharing_enabled":true,"jetpack_shortlink":"https:\/\/wp.me\/p2nO32-jSG","_links":{"self":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts\/76426"}],"collection":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/users\/6721"}],"replies":[{"embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/comments?post=76426"}],"version-history":[{"count":0,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts\/76426\/revisions"}],"wp:attachment":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/media?parent=76426"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/categories?post=76426"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/tags?post=76426"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}
\n\u2022 He\/she should be a fast learner, very well organized, able to prioritize workloads, and deliver accurately on short-term requests.<\/p>\n
\n\u2022 Book meeting rooms, set up conference calls, and take messages and minutes during meetings;
\n\u2022 Answering and redirecting phone calls providing information;
\n\u2022 Greet visitors and direct them to the appropriate section or individual;
\n\u2022 Draft notes, minutes, and routine correspondence with the right layout and format.
\n\u2022 Ensure administrative quality checks for signature by the hierarchy before transmission of any document;
\n\u2022 Receive and route incoming correspondence, finalize and transmit outgoing correspondence;
\n\u2022 Ensure that incoming messages and correspondence are registered, correctly attributed, and followed up respecting deadlines;
\n\u2022 Maintain the filing system so that information can be easily retrieved;
\n\u2022 Update regularly the section contacts Database (outlook);
\n\u2022 Assist mission performers in the section with the preparation of Mission Orders and Declaration of Expenses;
\n\u2022 Encode requests for official transportation in the relevant application and follow-up on approval;
\n\u2022 Update and follow-up mission planning, absences, and holidays in the shared calendar of the Section;
\n\u2022 Provide support to consultants working on EU projects regarding visa application;
\n\u2022 Provide administrative and logistical support for the organization of internal and external events such as meetings, workshops, conferences, and public events (booking location, invitations, catering, reception of guests, etc.)
\n\u2022 Assist in organizing missions for EU officials visiting Ghana;
\n\u2022 Ensure that the tools and logistics needs of the Section are covered by liaising with the administration section or the appropriate service providers;
\n\u2022 Manage functional mailboxes and handle messages as necessary under the supervision of the relevant head of section;
\n\u2022 Assist in the induction of new staff in the section;
\n\u2022 Ensure back-up of other secretaries in the section in case of absences and provide secretarial support to other sections when required;
\n\u2022 Perform other ad-hoc tasks required by the Management.<\/p>\n
\n\u2022 Excellent verbal and written communication skills
\n\u2022 Time management skills
\n\u2022 Information and communication technology skills
\n\u2022 Problem-solving skills
\n\u2022 Ability to work independently and prioritize workloads
\n\u2022 Deliver accurate and quality work on short-term requests<\/p>\n
\n\u2022 Dynamic, motivated and responsible personality with a sense of initiative
\n\u2022 Resilient and able to work under pressure
\n\u2022 Responsive and multi-tasking
\n\u2022 Very discrete in the handling of information
\n\u2022 Adjustable to flexible working hours
\n\u2022 Strong customer-service abilities
\n\u2022 Thorough and attentive to details
\n\u2022 Flexible and easily adaptable to a multi-disciplinary and multi-cultural environment
\n\u2022 Eager to learn and develop new skills<\/p>\n
\n\u2022 University Degree in Administration, Social Sciences, or other
\n\u2022 Minimum 5 years in performing above mentioned
\n\u2022 Work experience with diplomatic missions or international organizations;<\/p>\n