{"id":77098,"date":"2022-11-23T16:04:56","date_gmt":"2022-11-23T16:04:56","guid":{"rendered":"https:\/\/joblistghana.com\/?p=77098"},"modified":"2022-11-23T16:04:56","modified_gmt":"2022-11-23T16:04:56","slug":"african-union-jobs-2022-5","status":"publish","type":"post","link":"https:\/\/joblistghana.com\/african-union-jobs-2022-5.html","title":{"rendered":"African Union Jobs 2022"},"content":{"rendered":"<p><strong>Job Description<\/strong><\/p>\n<p><strong>Job Title: Receptionist Secretary Cashier<\/strong><\/p>\n<p><strong>AU Values<br \/>\n<\/strong><\/p>\n<ul>\n<li>Respect for Diversity and Team Work<\/li>\n<li>Think Africa Above all<\/li>\n<li>Transparency and Accountability<\/li>\n<li>Integrity and Impartiality<\/li>\n<li>Efficiency and Professionalism<\/li>\n<li>Information and Knowledge Sharing<\/li>\n<\/ul>\n<p><strong>Organization Information<\/strong><\/p>\n<p><strong>Reports to: Directorate\/Department<\/strong><\/p>\n<p>Directorate\/Department: Administration and Human Resources Management<\/p>\n<p>Division: Administration and Human Resources Management<\/p>\n<p>Number of Direct Reports: 0<\/p>\n<p>Number of Indirect Reports: 0<\/p>\n<p>Job Grade: GSA4<\/p>\n<p>Number of Positions: 01<\/p>\n<p>Contract Type: Regular<\/p>\n<p>Location: Accra, Ghana<\/p>\n<p><strong>Purpose of Job<\/strong><\/p>\n<p>To provide secretarial and clerical support services to the assigned supervisor or Department for its effective functioning.<\/p>\n<p><strong>Main Functions<br \/>\n<\/strong><\/p>\n<ul>\n<li>Provides support for the provision of logistical arrangements, activity implementation, and provision updates.<\/li>\n<li>Provide support for cash flow management mainly in petty cash<\/li>\n<li>Reception of guests, delegates, and official<\/li>\n<li>Liaises effectively with internal and external stakeholders.<\/li>\n<li>Follow up meeting decisions and correspondence outcomes and ensure their implementation.<\/li>\n<li>Prepares draft routine office communication and assists in compiling data and information for reporting purposes.<\/li>\n<li>Contributes to the creation, improvement, and maintenance of record and retrieval systems<\/li>\n<li>Draft initial requests on the provision and maintenance of office facilities and materials.<\/li>\n<li>Prepares documents for meetings<\/li>\n<li>Keeps diary of Director and informs him\/her accordingly and timeously<\/li>\n<li>Receives and maintains proper correspondence at the Directorate<\/li>\n<li>Prompts action on correspondence and other routine matters<\/li>\n<li>Maintains good computer file naming procedures.<\/li>\n<\/ul>\n<p><strong>Specific Responsibilities<br \/>\n<\/strong><\/p>\n<ul>\n<li>Receives guests\/visitors\/staff and provide them with basic information on relevant issues and procedures;<\/li>\n<li>Reception of all official correspondences, newspapers, and others and insure the right dispatching<\/li>\n<li>Manage the cash flow and the petty cash and report to the Finance Directorate<\/li>\n<li>Types and proof-read documents, reports, correspondences, messages, and queries, as may be required by assigned supervisors;<\/li>\n<li>Drafts responses to routine correspondences for the signature of the supervisors;<\/li>\n<li>Receives guests\/visitors\/staff and provide them with basic information on relevant issues and procedures;<\/li>\n<li>Maintains a proper filing and records management system for all incoming and outgoing correspondences and documents;<\/li>\n<li>Answers and screens telephone calls\/E-mail messages and ensure follow-up with supervisors and partners;<\/li>\n<li>Keeps an up-to-date diary of appointments for supervisors and other senior staff of the division;<\/li>\n<li>Keep equipment in use and in good condition and report on defects for maintenance and other necessary action;<\/li>\n<li>Provides day-to-day routine administrative support to various work units of the assigned Department \/ Division \/ Units<\/li>\n<li>Performs reception services where required<\/li>\n<li>Performs any other relevant duty\/responsibility assigned<\/li>\n<\/ul>\n<p><strong>Academic Requirements And Relevant Experience<br \/>\n<\/strong><\/p>\n<ul>\n<li>Diploma in Administrative Services, accounting Office Management, Secretarial, and Clerical related studies with 3 years of relevant experience in the Public Sector or international organization<\/li>\n<li>A Bachelor\u2019s Degree in Administrative Services, Office Management, Secretarial, and Clerical related studies with 2 years relevant experience in any Public Sector or international organization;<\/li>\n<li>Typing Speed: 50 words per minute<\/li>\n<\/ul>\n<p><strong>Required Skills<br \/>\n<\/strong><\/p>\n<ul>\n<li>Computer skills, including excellent word processing, proficiency with e-mail and internet applications experience in using programs such as MS Word, Excel and PowerPoint<\/li>\n<li>Planning and organizational skills<\/li>\n<li>Interpersonal skills<\/li>\n<li>Communication ability both orally and in writing<\/li>\n<li>Proficiency in one of the AU official working languages (French, English, Portuguese, Arabic) and fluency in another AU language(s) is an added advantage<\/li>\n<\/ul>\n<p><strong>Leadership Competencies<br \/>\n<\/strong><\/p>\n<ul>\n<li>Developing Others<\/li>\n<li>..Flexibility<\/li>\n<li>..Risk Awareness and Compliance<\/li>\n<\/ul>\n<p><strong>Core Competencies<\/strong><\/p>\n<p>Teamwork and Collaboration;<\/p>\n<p>Accountability awareness and Compliance;<\/p>\n<p>Learning Orientation<\/p>\n<p>Communicating Clearly;<\/p>\n<p><strong>Functional Competencies<\/strong><\/p>\n<p>Troubleshooting;<\/p>\n<p>Job Knowledge Sharing;<\/p>\n<p>Task Focused;<\/p>\n<p>Continuous Improvement Awareness;<\/p>\n<p><strong>TENURE OF APPOINTMENT:<\/strong><\/p>\n<p>The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period. Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.<\/p>\n<p><strong>GENDER MAINSTREAMING:<\/strong><\/p>\n<p>The AU Commission is an equal-opportunity employer and qualified women are strongly encouraged to apply.<\/p>\n<p><strong>LANGUAGES:<\/strong><\/p>\n<p>Proficiency in one of the AU working languages (Arabic, English, French, Portuguese, and Spanish) and fluency in another AU language is an added advantage<\/p>\n<p><strong>REMUNERATION:<\/strong><\/p>\n<p>Indicative basic salary of US$ 12,834.00 (GSA4 Step1) per annum plus other related entitlements e.g. Post adjustment ( 57% of basic salary), Housing allowance US$ 16,813.44 (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Job Description Job Title: Receptionist Secretary Cashier AU Values Respect for Diversity and Team Work Think Africa Above all Transparency and Accountability Integrity and Impartiality Efficiency and Professionalism Information and&#8230;..<\/p>\n","protected":false},"author":6721,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"om_disable_all_campaigns":false,"jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_newsletter_tier_id":0,"footnotes":"","jetpack_publicize_message":"","jetpack_is_tweetstorm":false,"jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":true,"jetpack_social_options":{"image_generator_settings":{"template":"highway","enabled":false}}},"categories":[85],"tags":[],"jetpack_publicize_connections":[],"jetpack_featured_media_url":"","jetpack_sharing_enabled":true,"jetpack_shortlink":"https:\/\/wp.me\/p2nO32-k3w","_links":{"self":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts\/77098"}],"collection":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/users\/6721"}],"replies":[{"embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/comments?post=77098"}],"version-history":[{"count":0,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts\/77098\/revisions"}],"wp:attachment":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/media?parent=77098"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/categories?post=77098"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/tags?post=77098"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}