{"id":80889,"date":"2023-01-24T15:10:06","date_gmt":"2023-01-24T15:10:06","guid":{"rendered":"https:\/\/joblistghana.com\/?p=80889"},"modified":"2023-01-24T15:10:06","modified_gmt":"2023-01-24T15:10:06","slug":"plan-ghana-new-jobs-2023-2","status":"publish","type":"post","link":"https:\/\/joblistghana.com\/plan-ghana-new-jobs-2023-2.html","title":{"rendered":"Plan Ghana New Jobs 2023"},"content":{"rendered":"

Job Description<\/strong><\/p>\n

Job Title: Executive Assistant<\/strong><\/p>\n

Dimensions of the Role<\/strong><\/p>\n

\u2022 The post holder will not have any direct report
\n\u2022 The post holder will not manage a specific budget assigned to him\/her, but will indirectly manage the budget in relation to the tasks assigned to her\/him.
\n\u2022 The post holder will project the professional image of Plan to the external partners.
\n\u2022 The post holder will likely be called upon for different committees at CO level.<\/p>\n

Accountabilities<\/strong><\/p>\n

\u2022 To ensure that the Country Director and Senior Leadership have the appropriate level of administrative and other support as and when required.
\n\u2022 To organize the Country Office Management Team meetings (Preparation of the schedule, agenda, minutes, and the follow up of action points from meetings)
\n\u2022 To manage a proper filing system for incoming and outgoing mails and other documents for the Country Director\u2019s Office.
\n\u2022 To manage the work appointments of the core management members \u2013 especially CD which reflect the priority of the organization.
\n\u2022 To manage the overall monthly schedule of Plan International Ghana that will inform the maximization of the logistics.
\n\u2022 To support the management of international visits and national-level events held at CO level.
\n\u2022 Acting as a single point of contact for internal clients wishing to meet with Director.
\n\u2022 Host guests and strategic partners.
\n\u2022 Organising and book meeting rooms, refreshments for both internal & external engagements for Senior Leadership Team.
\n\u2022 Produce itineraries for travel and off-site meetings.
\n\u2022 Liaise with Admin Team to coordinate and book travel arrangements including flights, hotels, visas etc for the Country Director. Managing travel and other schedule of the CMT members and deal with the competing priorities.
\n\u2022 Screening telephone calls, enquiries and requests, and handling them when appropriate.
\n\u2022 Handle confidential and sensitive information professionally.
\n\u2022 Arrange, manage and maintain Director\u2019s complex calendar ensuring appointments are scheduled and prepared for in advance.
\n\u2022 Assist the Country Director with drafting, correspondence and the preparation of presentations.
\n\u2022 Preparing and producing reports on behalf of the Director.<\/p>\n

Qualification Required & Experience<\/strong><\/p>\n

Technical expertise, skills, and knowledge<\/p>\n

\u2022 First Degree in Management Studies, Administration or any related field and at least 3 years of experience in a similar role.
\n\u2022 Knowledge of administrative procedures and systems
\n\u2022 Proficient computer skills and in-depth knowledge of relevant software such as MS Office suite.
\n\u2022 Excellent spoken and written English skills
\n\u2022 Excellent writing and editing skills<\/p>\n

skills<\/strong><\/p>\n

\u2022 Strong analytical and problem-solving abilities.
\n\u2022 Strong collaboration skills, able to build cooperation and negotiate compromises.
\n\u2022 Strong attention to detail.
\n\u2022 Proven experience of using online technology for communication and learning.<\/p>\n

Behaviours<\/strong><\/p>\n

\u2022 Listens to and consults with others with genuine curiosity and interest to learn.
\n\u2022 Co-creates with diverse staff across the organisation.
\n\u2022 Demonstrates genuine curiosity and enthusiasm to find win-win solutions when facing challenges and ambiguity.
\n\u2022 Facilitates joint understanding and the development of good practices.
\n\u2022 Inspire trust and support from others.
\n\u2022 Promotes continuous improvement, innovation, and learning.
\n\u2022 Takes responsibility for achieving significant results.
\n\u2022 Able to build rapport with wide range of groups.
\n\u2022 Demonstrably committed to Plan\u2019s goals and values.
\n\u2022 Committed to child safeguarding.<\/p>\n

Location:<\/strong>\u00a0Accra<\/p>\n","protected":false},"excerpt":{"rendered":"

Job Description Job Title: Executive Assistant Dimensions of the Role \u2022 The post holder will not have any direct report \u2022 The post holder will not manage a specific budget…..<\/p>\n","protected":false},"author":6721,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"om_disable_all_campaigns":false,"jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_newsletter_tier_id":0,"footnotes":"","jetpack_publicize_message":"","jetpack_is_tweetstorm":false,"jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":true,"jetpack_social_options":{"image_generator_settings":{"template":"highway","enabled":false}}},"categories":[85],"tags":[],"jetpack_publicize_connections":[],"jetpack_featured_media_url":"","jetpack_sharing_enabled":true,"jetpack_shortlink":"https:\/\/wp.me\/p2nO32-l2F","_links":{"self":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts\/80889"}],"collection":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/users\/6721"}],"replies":[{"embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/comments?post=80889"}],"version-history":[{"count":0,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts\/80889\/revisions"}],"wp:attachment":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/media?parent=80889"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/categories?post=80889"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/tags?post=80889"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}