{"id":85979,"date":"2023-04-26T16:03:34","date_gmt":"2023-04-26T16:03:34","guid":{"rendered":"https:\/\/joblistghana.com\/?p=85979"},"modified":"2023-04-26T16:03:34","modified_gmt":"2023-04-26T16:03:34","slug":"african-union-vacancies-2023-2","status":"publish","type":"post","link":"https:\/\/joblistghana.com\/african-union-vacancies-2023-2.html","title":{"rendered":"African Union Vacancies 2023"},"content":{"rendered":"<p>To provide secretarial and clerical support services in at least two AU official working languages to the assigned supervisor for its effective functioning.<\/p>\n<p><strong>Job Description<\/strong><\/p>\n<p><strong>Job Title: Bilingual Secretary (AfCFTA)<\/strong><\/p>\n<p><strong>Main Functions<br \/>\n<\/strong><\/p>\n<ul>\n<li>Draft and proofread documents, reports, correspondences, messages, queries, etc in two AU official working languages as may be assigned by supervisors;<\/li>\n<li>Respond to and screen various correspondences such as telephone calls, e-mail messages and ensure follow up with supervisors and partners,<\/li>\n<li>Attend visitors and staff and provide them with basic information on relevant issues and procedures;<\/li>\n<li>Maintain a proper filing and recording system for all incoming and outgoing correspondences and documents.<\/li>\n<li>Provide timely operational support.<\/li>\n<li>Implement operational activities as scheduled and report.<\/li>\n<li>Assist in the follow up of logistical arrangements, activity implementation and provision of updates.<\/li>\n<li>Liaise effectively with internal and external stakeholders.<\/li>\n<li>Follow up meeting decisions and correspondence outcomes and ensure their implementation.<\/li>\n<li>Prepare routine office communication and assist in compiling data and information for reporting purposes.<\/li>\n<li>Assist in the creation, improvement and maintenance of record and retrieval systems<\/li>\n<li>Follow up on the provision and maintenance of office facilities and materials<\/li>\n<\/ul>\n<p><strong>Specific Responsibilities<br \/>\n<\/strong><\/p>\n<ul>\n<li>Keep an up to date diary of appointments for supervisors;<\/li>\n<li>Provide day to day routine administrative supports to various work units of the assigned Department \/ Division \/ Units;<\/li>\n<li>Keep equipment in use in good condition and report on defects for maintenance and other necessary action;<\/li>\n<li>Ensure availability of stationery stock, equipment and furniture in offices assigned;<\/li>\n<li>Perform reception services where required;<\/li>\n<li>Type and proofread documents, reports, correspondences, messages, queries, etc. in two of the African Union working languages as may be required by assigned supervisors;<\/li>\n<li>Draft responses to routine correspondences for the signature of the supervisors;<\/li>\n<li>Receive guests\/visitors\/Staff and provide them with basic information on relevant issues and procedures;<\/li>\n<li>Maintain a proper filing and recording system for all incoming and outgoing correspondences and documents;<\/li>\n<li>Answer and screen telephone calls\/E-mail messages and ensure follow up with supervisors and partners;<\/li>\n<li>Keep an up-o-date diary of appointments for supervisors and other senior Staff<\/li>\n<li>Keep equipment in use in good condition and report on defects for maintenance and other necessary action;<\/li>\n<li>Provide day-to-day routine administrative supports to various work units of the assigned Divisions and Units;<\/li>\n<li>Perform any other relevant duties and responsibility as may be assigned.<\/li>\n<\/ul>\n<p><strong>Academic Requirements And Relevant Experience<\/strong><\/p>\n<p>Diploma in Administrative Services, Office Management, Secretarial and Clerical related studies with 3 years of relevant bilingual secretarial work experience in public organization, diplomatic mission, international organization or international non-governmental organizations.<\/p>\n<p>Candidates who are holder of bachelor\u2019s degree in Administrative Services, Office Management, Secretarial and Clerical related studies are required to have a minimum of 2 years of relevant bilingual secretarial work experience in public organization, diplomatic mission, international organization or international non-governmental organizations<\/p>\n<p><strong>Required Skills<br \/>\n<\/strong><\/p>\n<ul>\n<li>Excellent knowledge of computer office applications such as Word, Excel, Outlook and Power Point<\/li>\n<li>Sound planning and organizational skills<\/li>\n<li>Good interpersonal skills<\/li>\n<li>Strong communication ability both orally and in writing<\/li>\n<li>Excellent team player and able to work in a multi-cultural environment;<\/li>\n<li>Decision maker, firm yet flexible, confident;<\/li>\n<li>Be able to manage stress.<\/li>\n<li>Strong personality but friendly, polite and patient;<\/li>\n<li>Work quickly, accurately and efficiently, meeting tight deadlines;<\/li>\n<li>Be able to work unsupervised on your own initiative;<\/li>\n<li>Applicants must be proficient in two of the following African Union working languages; Arabic, English, French or Portuguese. Knowledge of one more or several other working languages would be an added advantage.<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>To provide secretarial and clerical support services in at least two AU official working languages to the assigned supervisor for its effective functioning. Job Description Job Title: Bilingual Secretary (AfCFTA)&#8230;..<\/p>\n","protected":false},"author":6721,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"om_disable_all_campaigns":false,"jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_newsletter_tier_id":0,"footnotes":"","jetpack_publicize_message":"","jetpack_is_tweetstorm":false,"jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":true,"jetpack_social_options":{"image_generator_settings":{"template":"highway","enabled":false}}},"categories":[85],"tags":[],"jetpack_publicize_connections":[],"jetpack_featured_media_url":"","jetpack_sharing_enabled":true,"jetpack_shortlink":"https:\/\/wp.me\/p2nO32-mmL","_links":{"self":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts\/85979"}],"collection":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/users\/6721"}],"replies":[{"embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/comments?post=85979"}],"version-history":[{"count":0,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts\/85979\/revisions"}],"wp:attachment":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/media?parent=85979"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/categories?post=85979"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/tags?post=85979"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}