Unilever New Job Post 2017

HR Data and Reward Specialist owns End-2-End HR systems and data management, and Reward. They should have system expertise in Workday, One View, Talent Systems, Payroll Systems, JML and their interlinkages. Data and Reward specialists own the data integrity on these systems and are expected to be the experts to enable timely and accurate transactions and updates. He/she is accountable to deliver analytical insights and standard HR reporting that will be used to enhance operational effectiveness. This role is key in enabling simplification of HR processes and promoting data based organizational decisions by ensuring 100% accurate HR data management across the systems.

Job Description

Job Title: Pipelining Reward and Data Specialist

Main Accountabilities

1) Workday transactions: My Join / On-boarding
a. New hire set up on Workday upon trigger from Talent Advisor
b. Obtain joining date from Talent Advisor
c. Move of the new hire to the correct position on system/Create position in appropriate supervisory organisation basis discussion with HRBP
d. Input of disturbance allowance basis HRBP input
e. Data consistency check for candidate-employee info
2) Workday transactions: Moves/Promotions/exits
a. Create position numbers of source and destination
b. Execute transaction on Workday for moves/promotions/exits AND/OR Guide HR Advisors/LMs for the actions needed from their end
c. Delete employee records during No Shows
d. Ownership of data accuracy in all elements, including merit/bonus plans, cost centre, etc. in Workday
e. Manage coordination with 3rd party service provider for relocation cases
3) Workday data management
a. Bonus plan and merit plan updates
b. Supervisory organisation creation and tagging
c. EIB uploads for mass data change requests
d. Workday data support for Payroll -Enabling hygiene
e. Data support to the HRBPs and HR Advisors
f. APR data management- Enable right days worked reflection on Workday by coordinating with HR Advisor
g. Perform data hygiene audits and drive corrections of data and employee tagging on Workday
4) My Pay/Benefits
a. Making sure that there is correct Payroll interface between multiple systems (e.g. TRS, T&A) – and flag out errors and reporting it back to PEL
b. Data feed into Payroll system, what is not automatically moved from WD.
c. Owning TRS in terms of data accuracy and validation
d. Prepare utilisation data from the Benefits providers, for Employees and HR
5) Effective intersystem linkages
a. Ensure timely integration of JML-Workday
b. Capturing basic stats regarding queries received and how these are resolved.
c. Responsible for creating new knowledge based on cases.
d. Making sure that there is correct Payroll interface between multiple systems (e.g. TRS & Payroll Systems) – and flag out errors and reporting it back to PEL
e. Own all end-to-end systems transactions in case of system and integration issues
f. Own the integration of Talent Plus Online and Workday for new hires – 3rd party might do this
6) Data reporting and analytics
a. Share FTE reports/dump with HRBP basis the requested criteria
b. Share employee non-rem dump with internal teams on need basis
c. Share Talent Online reports on recruitment ratios, efficiencies, performance history etc with analytics team on request – 3rd party might do this
d. Share remuneration reports with Reward tem/Analytics team
e. Adhere to data privacy and confidentiality clauses while sharing the data/reports
f. Hawkeye reports – Payroll
g. Severance administration

Key Interfaces
HR Managers
Line Managers and employees
People Experience Team
Legal team
Analytics team
GM team
Payroll team
Reward team
Direct Reports
None

Critical success Factors for the Job Key Skills Relevant Experience

Strong analytical skills and attention to detail
Ability to anticipate needs and solve problems proactively
Strong multi-tasking skills with a comfort in maintaining multiple, often conflicting, priorities, and deadlines
Superior interpersonal and communication skills
Solid customer service and relationship management skills

Demonstrated ability to work independently as well as in a collaborative team environment
Meet local education requirements in related field

Minimum two years’ prior HR work experience preferred; experience in the areas of performance management (calibrations), talent management, and organizational development

Proficient in using Workday, Talent Systems, Payroll Systems and OneView technology platforms and systems or system savvy to be trained in these areas
Comfortable working in MS Office 365 (Excel, PowerPoint, Access, OneDrive, Outlook, SharePoint etc.); advance proficiency in Excel required