World Bank Jobs 2017

The World Bank Group (WBG) is one of the world’s largest sources of funding and knowledge for developing countries. It uses financial resources and extensive experience to help our client countries to reduce poverty, increase economic growth, and improve quality of life. To ensure that countries can access the best global expertise and help generate cutting-edge knowledge, the World Bank Group is constantly seeking to improve the way it works. Key priorities include delivering measurable results, promoting openness and transparency in development, and improving access to development information and data. Innovation and partnership bond the five institutions of the World Bank Group (WBG): The International Bank for Reconstruction and Development (IBRD) and the International Development Association (IDA), which together form the World Bank; the International Finance Corporation (IFC); the Multilateral Investment Guarantee Agency (MIGA); and the International Centre for Settlement of Investment Disputes (ICSID). The World Bank Group is one of the world’s largest sources of funding and knowledge for developing countries. The World Bank Group (WBG)’s twin goals of ending extreme poverty and promoting shared prosperity reflect a new global landscape: one in which developing countries have an unprecedented opportunity to end extreme poverty within a generation.

Job Description

Job Title: Resource Management Assistant

REGIONAL CONTEXT

The Africa Region is committed to helping Africa realize its considerable development potential, with a focus on employment generation. The core values guiding our work are passion for our mission of sustainable poverty reduction with keen attention to quality and transformative impact, putting the needs of the client at the center of all our activities, trust and respect as a common currency, intellectual rigor and curiosity, honesty and integrity, teamwork, openness to learning and the courage to admit we do not always have the answer. Several countries in Africa region—including some fragile states—have made great strides in improving their environment for business. that the Region is increasingly seen as a destination for investment as much as for aid; and one where leaders are increasingly willing to address problems of poor governance that harms development effectiveness. The Africa Region seeks to seize this unprecedented opportunity to better support our clients in realizing the ambition of eradicating extreme poverty and boosting prosperity.

BPS VPU CONTEXT

The Budget, Performance Review, and Strategic Planning Vice Presidency (BPS) is organized into 2 departments: BPSGR – the budget team supporting Operational Units; BPSCM – the budget team supporting Institutional, Governance, and Administrative Units as well as the Corporate Budget Center; BPSGR and BPSCM together form BPS Resource Management (BPS RM) which has a business-finance service delivery model with three core roles designed to provide high quality, relevant and consistent services. Within this model, RM staff at all grades are expected to be fungible and be able to work across the BPS RM structure in different assignments over time – in response to business needs and in support of their professional development.

The three core roles are as follows:

Business Partners (client facing): embedded partners focused on decision support and performance oversight with strong understanding of business.

Centers of Expertise: providing thought-leadership and analytics, designing business finance policies, practices, and coordinating business finance knowledge management.

Service Center: central unit to manage delivery of high volume and transactional and reporting services across Bank, including help desk support to clients.

UNIT OVERVIEW

The Resource Management Unit of the Africa Region (BPSAF) is responsible for business planning, budgeting, work programming, deliverables reporting, and financial reporting for all the departments in the Region. In addition, in country offices, BPSAF staff performs accounting, payment processing, cash management and administration functions. Overall, BPSAF ensures that each department maintains cost efficiency and effective controls over all financial transactions, and provides support for effective management and monitoring of deliverables. The Resource Management Assistant works independently under the guidance of the Resource Management Officer. The individual will have primarily country office responsibilities, including accounting, financial controls, monthly reporting, cash projection, bank reconciliation, and payroll.

The World Bank Group is committed to achieving diversity in terms of gender, nationality, culture and educational background. Individuals with disabilities are equally encouraged to apply. All applications will be treated in the strictest confidence.

Note: If the selected candidate is a current Bank Group staff member with a Regular or Open-Ended appointment, s/he will retain his/her Regular or Open-Ended appointment. All others will be offered a 3 year term appointment.

Duties And Accountabilities

Financial Accounting and Reports

• Processes accurately and promptly all accounting transactions, including payroll, operating

• Expenses, procurement, travel, consultant payments, vendor payments, charge backs and other office running expenses. Processes transactions in the Asset Management module for office inventory;

• Maintains accounts reconciled at any given point in time. Regularly reviews the open item

• Accounts and resolves any outstanding items within CTR’s mandated time frames (mainly, 15/30/60 days).

• Keeps relevant documents and invoices systematically to fully support the accounts;

• Performs Bank account reconciliation and reviews cash flow and replenishment needs.

• Submit Monthly Statement of Reconciliation (MSR) reports within the Institutional deadline (within 10 days after the close of the month)

• Assists in planning and monitoring budget and expenses linked to country office work program;

• Provides references to Bank financial and administrative policies and procedures in

• Administrative expense related subject areas;

• Monitors operating expenses and highlights potential issues;

• Periodically reviews exception reports and takes remedial actions (such as missing time, SOE Exceptions, overtime, open purchase orders etc.);

• Ensures compliance with institutional and regional policies and guidelines;

• Generates a variety of standard and customized financial/accounting reports;

• Interacts with clients both inside and outside the Bank, e.g., staff, consultants, vendors, etc., to effect timely payments and resolve accounting related issues;

Accounting Controls

• Maintain consistency in the application of accounting rules and procedures, including safeguarding of cash and checks.

• Ensure that all transactions have been duly approved and supporting documents have been initialed prior to processing.

• Review general ledger accounts regularly to ensure accurate posting.

• Review PeopleSoft submissions.

• Ensure correct GL accounts are used in processing transactions.

• Monitor operating expenses and highlight potential issues.

• Ensure year-end accrual policy is 100% implemented.

• Reviews, follows up and resolves issues noted in all internal control review exercises reports issued by Accounting Department (accounting scorecard and QAR, Country Office field Visit)

• Follow up on audit and COSO recommendations which relate to the accounting function.

General Administration:

• Handles local purchasing of supplies, equipment and contracts for services;

• Maintains and updates records and reports on status of inventory and physical assets;

• Handles a variety of general office administrative matters and other ad hoc duties as required (e.g. travel, security, workshops and conferences etc.)

• May provide guidance to less experienced staff.

• May provide information and assistance on benefits policies and related issues (e.g., financial assistance loans, dependency allowance, Medical benefit, overtime pay);

• May Processes short-term consultant contracts in accordance with guidelines.

Selection Criteria

Minimum Education/Experience:

• Bachelor’s Degree in Accounting, Business, Finance, or other relevant discipline required to fulfill position specific requirements (e.g. Economics, Public Administration, Information Systems, etc.) OR

• Non-relevant Bachelor’s Degree plus one of the following: (1) CIMA Advanced Diploma in Management Accounting; (2) ACCA Advanced Diploma in accounting and Business; or (3) equivalent country-level Accounting certificate.

• At least 3 years of relevant experience

Competencies

Required Competencies:

• Statutory and other Stakeholder Reporting: Understand the components of financial statement financial statements and how specific transactions will affect these components.

• Planning and budgeting: Familiar with basic constructs of budgets and work programs. Understand the guidelines and processes underpinning transactions and daily task and their implications on the entity’s budget

• Performance Evaluation and Reporting: Able to prepare work program and budget reports for management review and undertakes basic validation checks to ensure reporting accuracy.

• Integrity and Independence: Will conducts transactions with honesty, integrity, transparency, and allowing for oversight.

• Internal controls and corporate procedures: Aware of the institutional and corporate guidelines that need to be complied with in processing transactions. Able to identify and understand the internal control components surrounding immediate areas of responsibility. Alerts supervisor to potential areas of concern.

• Deliver results for clients; achieve impactful results, focus on client, take ownership/be accountable;

• Lead and Innovate: innovate, lead and take initiative, adapt.

• Create, Apply and Share Knowledge: Share expertise & learning, develop self & others, and expand networks.

• Collaborate Within Teams and Across Boundaries: Work collaboratively, be inclusive, and exhibit corporate citizenship.

• Make Smart Decisions: Use analysis & judgment, take risks, make timely decisions.

The World Bank Group is committed to achieving diversity in terms of gender, nationality, culture and educational background. Individuals with disabilities are equally encouraged to apply. All applications will be treated in the strictest confidence.